Attached files
file | filename |
---|---|
8-K - FORM 8-K - ZIX CORP | d84745e8vk.htm |
Exhibit 3.1
Amended and Restated Bylaws
of
Zix Corporation
September 13, 2011
Amended and Restated Bylaws
of
Zix Corporation
Article I
Shareholders
Section 1.01 Time and Place of Meetings. Meetings of the shareholders will be held
at such times and places, within or outside the State of Texas, as will be determined by the Board.
Section 1.02 Annual Meetings. Annual meetings of shareholders will be held on such
dates and at such times and places as will be determined by the Board of Directors (the Board),
at which shareholders will elect a Board and transact such other business as may properly be
brought before the meeting. Any annual meeting of shareholders may be adjourned by the
chairman of the meeting from time to time and place to place. At any reconvened meeting,
the shareholders may transact any business that might have been transacted at the original
meeting. The Board may postpone and reschedule any previously scheduled annual meeting of
shareholders.
Section 1.03 Special Meetings. Special meetings of the shareholders may be called
at any time by the Chairman of the Board (the Chairman) or the Board, and must be called by the
president or the secretary at the request in writing of a majority of the members of the Board.
Each request for a special meeting of the shareholders, and the notice sent to the shareholders,
must state the purpose or purposes of the proposed meeting. Any special meeting of
shareholders may be adjourned by the chairman of the meeting from time to time and place to
place. At any reconvened meeting, the shareholders may transact any business which might
have been transacted at the original meeting. The Board may postpone and reschedule any
previously scheduled special meeting of shareholders called by the Chairman or at the request of
the Board. Shareholders do not have the power, authority or ability to call a special meeting of
the shareholders.
Section 1.04 Notice. Except as provided in Section 21.456 of the TBOC, written
notice stating the place, day and hour of the meeting and, in case of a special meeting, the
purpose or purposes for which the meeting is called, must be given not less than 10 nor more than
50 days before the date of the meeting by or at the direction of the president, the secretary or
the officer or person calling the meeting, to each shareholder entitled to vote at such
meeting.
Section 1.05 Fixing Record Date. For the purpose of determining shareholders
entitled to notice of or to vote at any meeting of shareholders or any adjournment thereof, or
entitled to receive payment of any dividend or distribution, or in order to make a determination of
shareholders for any other proper purpose, the Board may fix in advance a date as the record date
1
for any such determinations. The record date fixed cannot be more than 60 days before, and in the
case of any meeting of shareholders cannot be less than 10 days before, the date on which the
particular action requiring such determination of shareholders is to be taken. If no
record date is fixed for the determination of shareholders entitled to notice of or to vote at a
meeting of shareholders, or shareholders entitled to receive payment of a dividend or distribution,
then the record date for the determination of shareholders will be the date on which notice of the
meeting is mailed or the date on which the Board adopted the resolution declaring the dividend or
distribution, as applicable, and in any case, such mailing date or adoption date shall comply with
the 60-day and 10-day requirements set forth above. When a determination of the
shareholders entitled to vote at any meeting of shareholders has been made as provided in this
section, that determination will apply to any adjournment of that meeting.
Section 1.06 Voting List. The officer or agent of the Corporation having charge of
the stock transfer books for shares of the Corporation must make, at least 10 days before each
meeting of the shareholders, a complete list of the shareholders of record on the stock transfer
books of the Corporation entitled to vote at the meeting or any adjournment thereof. That list must
be arranged by shareholder names in alphabetical order, with the address of and the number of
voting shares held by each. That list must, for a period of 10 days before such meeting, be kept on
file at the registered office or principal place of business of the Corporation and be subject to
inspection by any shareholder at any time during the Corporations usual business hours. That
list also must be made available at the time and place of the meeting and be subject to
inspection by any shareholder during the whole time of the meeting.
Section 1.07 Quorum. A quorum will be deemed to be present at any meeting of
shareholders for the transaction of business if the holders of a majority of the issued and
outstanding shares entitled to vote are represented at the meeting in person or by proxy, unless a
different number of shares represented is provided in the Corporations Articles of Incorporation
(as now referred to in the TBOC, the Certificate of Formation) or in the TBOC. If a
quorum is not present at any meeting of shareholders for the transaction of business, then the
chairman of the meeting may adjourn the meeting until such time and to such place as is determined
by a vote of the holders of a majority of the shares represented at that meeting in person or by
proxy. Once a quorum is deemed to be present at a meeting of shareholders, the
shareholders represented in person or by proxy at the meeting may conduct such business as may be
properly brought before the meeting until it is adjourned, and the subsequent withdrawal from the
meeting of any shareholder or the refusal of any shareholder represented in person or by proxy to
vote will not affect the presence of a quorum at the meeting.
Section 1.08 Voting. The affirmative vote of the holders of at least a majority of
the shares entitled to vote on a matter and represented in person or by proxy at a meeting of
shareholders at which a quorum is present will be deemed to be the act of the shareholders on that
matter, other than the election of directors and other than a matter for which the affirmative vote
of the holders of a greater specified portion of the shares entitled to vote is required by the
Certificate of Formation or the TBOC. Directors will be elected by a plurality of the
votes cast by the holders of shares entitled to vote in the election of directors at a meeting of
shareholders at which a quorum is present, i.e., the person or persons receiving the greatest
number of votes cast will be elected to the directorship or directorships being filled at such
meeting. For any matters as to which the Certificate of Formation or TBOC specifies that approval
requires the affirmative vote
2
of holders of greater than a majority of the shares entitled to vote on that matter, the
affirmative vote of the holders of at least the portion specified by the Certificate of Formation
or TBOC of the shares entitled to vote on that matter and represented in person or by proxy at a
meeting of shareholders at which a quorum is present will be deemed to be the act of the
shareholders on that matter.
Each shareholder represented in person or by proxy at a meeting of the shareholders will be
entitled to one vote for each share having voting power held by that shareholder, except to the
extent that the voting rights of the shares of any class or classes are limited or denied by the
Certificate of Formation. Every proxy must be executed in writing by the shareholder.
A facsimile or other form of electronic transmission, by the shareholder, or a photographic,
photostatic or similar reproduction of a writing executed by the shareholder, will be treated as an
execution in writing for purposes of this section. Any electronic transmission must
contain or be accompanied by information from which it can be determined that the transmission was
authorized by the shareholder. No proxy will be valid more than 11 months after the date of its
execution unless otherwise provided in that proxy. Each proxy will be revocable unless the
proxy states that it is irrevocable or unless it otherwise is made irrevocable by law.
Section 1.09 Action by Written Consent Not Permitted. Shareholders do not have the
power, authority or ability to take any action by written consent in lieu of a meeting.
Section 1.10 Conduct of a Meeting of Shareholders. Meetings of the shareholders
will be presided over by the Chairman, or in the absence of the Chairman, the president, or in the
absence of the president by a chairman chosen by the Board. The secretary will act as
secretary at meetings of the shareholders, or in the secretarys absence any assistant secretary or
any person appointed by the individual presiding over the meeting.
Section 1.11 Order of Business.
(A) Annual Meetings of Shareholders. At any annual meeting of the shareholders, only
such nominations of persons for election to the Board shall be made, and only such other business
shall be conducted or considered, as shall have been properly brought before the meeting. For
nominations to be properly made at an annual meeting, and proposals of other business to be
properly brought before an annual meeting, nominations and proposals of other business must be (a)
specified in the Corporations notice of meeting (or any supplement thereto) given by or at the
direction of the Board, (b) otherwise properly made at the annual meeting, by or at the direction
of the Board or (c) otherwise properly requested to be brought before the annual meeting by a
shareholder of the Corporation in accordance with these bylaws. For nominations of persons for
election to the Board or proposals of other business to be properly requested by a shareholder to
be made at an annual meeting, a shareholder must (i) be a shareholder of record at the time of
giving of notice of such annual meeting by or at the direction of the Board (provided, however,
that if the Corporation establishes and publicly announces a record date for determining
shareholders entitled to receive any notice of any such annual meeting, such record date shall
instead apply) and at the time of the annual meeting, (ii) be entitled to vote at such annual
meeting and (iii) comply with the procedures set forth in these bylaws as to such business or
nomination. The immediately preceding sentence shall be the exclusive means for a shareholder to
make nominations or other business proposals (other than
3
matters properly brought under Rule 14a-8 under the Securities Exchange Act of 1934, as
amended (the Exchange Act) and included in the Corporations notice of meeting) before an annual
meeting of shareholders.
(B) Special Meeting of Shareholders. At any special meeting of the shareholders, only
such business shall be conducted or considered, as shall have been properly brought before the
meeting pursuant to the Corporations notice of meeting. To be properly brought before a special
meeting, proposals of business must be (a) specified in the Corporations notice of meeting (or any
supplement thereto) given by or at the direction of the Chairman or the Board or (b) otherwise
properly brought before the special meeting, by or at the direction of the Chairman or the Board.
Nominations of persons for election to the Board may be made at a special meeting of
shareholders at which directors are to be elected pursuant to the Corporations notice of meeting
(a) by or at the direction of the Board or (b) provided that the Board has determined that
directors shall be elected at such meeting, by any shareholder of the Corporation who (i) is a
shareholder of record at the time of giving of notice of such special meeting and at the time of
the special meeting, (ii) is entitled to vote at the meeting, and (iii) complies with the
procedures set forth in these bylaws as to such nomination.
The immediately preceding sentence is the exclusive means for a shareholder to make
nominations or other business proposals before a special meeting of shareholders (other than
matters properly brought under Rule 14a-8 under the Exchange Act and included in the Corporations
notice of meeting).
(C) General. Except as otherwise provided by law, the Certificate of Incorporation or
these bylaws, the chairman of the meeting has the sole power to determine whether a nomination or
any other business proposed to be brought before the meeting was made or proposed, as the case may
be, in accordance with these bylaws and, if any proposed nomination or other business is not in
compliance with these bylaws, to declare that no action shall be taken on such nomination or other
proposal and such nomination or other proposal shall be disregarded.
Section 1.12 Advance Notice of Shareholders Business and Nominations.
(A) Annual Meeting of Shareholders. Without qualification or limitation, subject to
Section 1.12(C)(4) of these bylaws, for any nominations or any other business to be properly
brought before an annual meeting by a shareholder pursuant to Section 1.11(A) of these bylaws, the
shareholder must have given timely notice thereof and timely updates and supplements thereof in
writing to the secretary and such other business must otherwise be a proper matter for shareholder
action.
To be timely, a shareholders notice must be delivered to the secretary at the principal
executive offices of the Corporation not earlier than the close of business on the 120th day and
not later than the close of business on the 90th day prior to the first anniversary of the
preceding years annual meeting; provided, however, that if the date of the annual meeting is more
than 30 days before or more than 60 days after such anniversary date, notice by the shareholder
must be so delivered not earlier than the close of business on the 120th day prior to the date of
such
4
annual meeting and not later than the close of business on the later of the 90th day prior to
the date of such annual meeting or, if the first public announcement of the date of such annual
meeting is less than 100 days prior to the date of such annual meeting, the 10th day following the
day on which public announcement of the date of such meeting is first made by the Corporation. In
no event shall any adjournment or postponement of an annual meeting, or the public announcement
thereof, commence a new time period for the giving of a shareholders notice as described above.
Notwithstanding anything in the immediately preceding paragraph to the contrary, if the number
of directors to be elected to the Board is increased by the Board, and there is no public
announcement by the Corporation naming all of the nominees for director or specifying the size of
the increased Board at least 100 days prior to the first anniversary of the preceding years annual
meeting, a shareholders notice required by this Section 1.12(A) will also be considered timely,
but only with respect to nominees for any new positions created by such increase, if it is
delivered to the secretary at the principal executive offices of the Corporation not later than the
close of business on the 10th day following the day on which such public announcement is first made
by the Corporation.
In addition, to be timely, a shareholders notice must further be updated and supplemented, if
necessary, so that the information provided or required to be provided in the notice will be true
and correct as of the record date for the meeting and as of the date that is 10 business days prior
to the meeting or any adjournment or postponement of the meeting, and such update and supplement
must be delivered to the secretary at the principal executive offices of the Corporation not later
than 5 business days after the record date for the meeting in the case of the update and supplement
required to be made as of the record date, and not later than 8 business days prior to the date for
the meeting, any adjournment or postponement thereof in the case of the update and supplement
required to be made as of 10 business days prior to the meeting or any adjournment or postponement
thereof.
(B) Special Meetings of Shareholders. Subject to Section 1.12(C)(4) of these bylaws,
if the Corporation calls a special meeting of shareholders for the purpose of electing one or more
directors to the Board, then any shareholder may nominate a person or persons (as the case may be)
for election to such position(s) to be elected as specified in the Corporations notice calling the
meeting, provided that the shareholder gives timely notice thereof and timely updates and
supplements thereof in writing to the secretary. In order to be timely, a shareholders notice
shall be delivered to the secretary at the principal executive offices of the Corporation not
earlier than the close of business on the 120th day prior to the date of the special meeting and
not later than the close of business on the later of the 90th day prior to the date of the special
meeting or, if the first public announcement of the date of the special meeting is less than 100
days prior to the date of the special meeting, the 10th day following the day on which public
announcement is first made of the date of the special meeting and of the nominees proposed by the
Board to be elected at that meeting. In no event will any adjournment or postponement of a special
meeting, or the public announcement thereof, commence a new time period for the giving of a
shareholders notice as described above.
In addition, to be timely, a shareholders notice must further be updated and supplemented, if
necessary, so that the information provided or required to be provided in such
5
notice will be true and correct as of the record date for the meeting and as of the date that
is 10 business days prior to the meeting or any adjournment or postponement of the meeting, and the
update and supplement must be delivered to the secretary at the principal executive offices of the
Corporation not later than 5 business days after the record date for the meeting in the case of the
update and supplement required to be made as of the record date, and not later than 8 business days
prior to the date for the meeting, any adjournment or postponement thereof in the case of the
update and supplement required to be made as of 10 business days prior to the meeting or any
adjournment or postponement thereof.
(C) Other Provisions.
(1) To be in proper form, a shareholders
notice (whether given pursuant to Section 1.11(A) or 1.11(B) of these bylaws) to the secretary must include the following, as
applicable:
(a) As to the shareholder giving the notice and the beneficial owner, if any,
on whose behalf the nomination or proposal is made, a shareholders notice must set
forth: (i) the name and address of such shareholder, as they appear on the
Corporations books, of such beneficial owner, if any, and of their respective
affiliates or associates or others acting in concert therewith, (ii) (A) the class
or series and number of shares of the Corporation which are, directly or indirectly,
owned beneficially and of record by such shareholder, such beneficial owner and
their respective affiliates or associates or others acting in concert therewith, (B)
any option, warrant, convertible security, stock appreciation right, or similar
right with an exercise or conversion privilege or a settlement payment or mechanism
at a price related to any class or series of shares of the Corporation or with a
value derived in whole or in part from the value of any class or series of shares of
the Corporation, or any derivative or synthetic arrangement having the
characteristics of a long position in any class or series of shares of the
Corporation, or any contract, derivative, swap or other transaction or series of
transactions designed to produce economic benefits and risks that correspond
substantially to the ownership of any class or series of shares of the Corporation,
including due to the fact that the value of such contract, derivative, swap or other
transaction or series of transactions is determined by reference to the price, value
or volatility of any class or series of shares of the Corporation, whether or not
such instrument, contract or right shall be subject to settlement in the underlying
class or series of shares of the Corporation, through the delivery of cash or other
property, or otherwise, and without regard of whether the shareholder of record, the
beneficial owner, if any, or any affiliates or associates or others acting in
concert therewith, may have entered into transactions that hedge or mitigate the
economic effect of such instrument, contract or right or any other direct or
indirect opportunity to profit or share in any profit derived from any increase or
decrease in the value of shares of the Corporation (any of the foregoing, a
Derivative Instrument) directly or indirectly owned beneficially by such
shareholder, the beneficial owner, if any, or any affiliates or associates or others
acting in concert therewith, (C) any proxy, contract, arrangement, understanding, or
relationship pursuant to which such shareholder has a right to vote any class or
series of shares of the
6
Corporation, (D) any agreement, arrangement, understanding, relationship or
otherwise, including any repurchase or similar so-called stock borrowing agreement
or arrangement, engaged in, directly or indirectly, by such shareholder, the purpose
or effect of which is to mitigate loss to, reduce the economic risk (of ownership or
otherwise) of any class or series of the shares of the Corporation by, manage the
risk of share price changes for, or increase or decrease the voting power of, such
shareholder with respect to any class or series of the shares of the Corporation, or
which provides, directly or indirectly, the opportunity to profit or share in any
profit derived from any decrease in the price or value of any class or series of the
shares of the Corporation (any of the foregoing, Short Interests), (E) any rights
to dividends on the shares of the Corporation owned beneficially by such shareholder
that are separated or separable from the underlying shares of the Corporation, (F)
any proportionate interest in shares of the Corporation or Derivative Instruments
held, directly or indirectly, by a general or limited partnership in which such
shareholder is a general partner or, directly or indirectly, beneficially owns an
interest in a general partner of such general or limited partnership, (G) any
performance-related fees (other than an asset-based fee) that such shareholder is
entitled to based on any increase or decrease in the value of shares of the
Corporation or Derivative Instruments, if any, including without limitation any such
interests held by members of such shareholders immediate family sharing the same
household, (H) any significant equity interests or any Derivative Instruments or
Short Interests in any principal competitor of the Corporation held by such
shareholder, and (I) any direct or indirect interest of such shareholder in any
contract with the Corporation, any affiliate of the Corporation or any principal
competitor of the Corporation (including, in any such case, any employment
agreement, collective bargaining agreement or consulting agreement), and (iii) any
other information relating to such shareholder and beneficial owner, if any, that
would be required to be disclosed in a proxy statement and form of proxy or other
filings required to be made in connection with solicitations of proxies for, as
applicable, the proposal and/or for the election of directors in a contested
election pursuant to Section 14 of the Exchange Act and the rules and regulations
promulgated thereunder;
(b) If the notice relates to any business other than a nomination of a director
or directors that the shareholder proposes to bring before the meeting, a
shareholders notice must, in addition to the matters set forth in paragraph (a)
above, also set forth: (i) a brief description of the business desired to be brought
before the meeting, the reasons for conducting such business at the meeting and any
material interest of such shareholder and beneficial owner, if any, in such
business, (ii) the text of the proposal or business (including the text of any
resolutions proposed for consideration), and (iii) a description of all agreements,
arrangements and understandings between such shareholder and beneficial owner, if
any, and any other person or persons (including their names and addresses) in
connection with the proposal of such business by such shareholder and any material
interest of such other person or persons, if any, in such business;
7
(c) As to each person, if any, whom the shareholder proposes to nominate for
election or reelection to the Board, a shareholders notice must, in addition to the
matters set forth in paragraph (a) above, also set forth: (i) all information
relating to such person which would be required to be disclosed in a proxy statement
or other filings required to be made in connection with solicitations of proxies for
election of directors in a contested election pursuant to Section 14 of the Exchange
Act and the rules and regulations promulgated thereunder (including such persons
written consent to being named in the proxy statement as a nominee and to serving as
a director if elected) and (ii) a description of all direct and indirect
compensation and other material monetary agreements, arrangements and understandings
during the past three years, and any other material relationships, between or among
such shareholder and beneficial owner, if any, and their respective affiliates and
associates, or others acting in concert therewith, on the one hand, and each
proposed nominee, and his or her respective affiliates and associates, or others
acting in concert therewith, on the other hand, including, without limitation all
information that would be required to be disclosed pursuant to Rule 404 promulgated
under Regulation S-K if the shareholder making the nomination and any beneficial
owner on whose behalf the nomination is made, if any, or any affiliate or associate
thereof or person acting in concert therewith, were the registrant for purposes of
such rule and the nominee were a director or executive officer of such registrant;
and
(d) All proposed nominees must meet, and must furnish to the Board a statement
representing that such proposed nominee meets, any and all qualification
requirements prescribed, from time to time, by any applicable federal or state law,
any relevant securities exchange and the Board and Nominating and Corporate
Governance Committee. The Corporation may require any proposed nominee for election
or reelection to the Board to furnish such other information as may reasonably be
required by the Corporation to determine the eligibility of such proposed nominee to
serve as a director or an independent director of the Corporation or that could be
material to a reasonable shareholders understanding of the independence, or lack
thereof, of such nominee.
(2) For purposes of these bylaws, public announcement means disclosure on the
Investor Relations page of the Corporations website, in a press release reported by a
national news service or in a document publicly filed by the Corporation with the Securities
and Exchange Commission pursuant to Section 13, 14 or 15(d) of the Exchange Act and the
rules and regulations promulgated thereunder.
(3) Notwithstanding the provisions of these bylaws, a shareholder shall also comply
with all applicable requirements of the Exchange Act and the rules and regulations
thereunder with respect to the matters set forth in these bylaws; provided, however, that
any references in these bylaws to the Exchange Act or the rules promulgated thereunder are
not intended to and shall not limit the requirements applicable to nominations or proposals
as to any other business to be considered pursuant to Section 1.11 of these bylaws.
8
(4) Subject to Rule 14a-8 promulgated under the Exchange Act, nothing in these bylaws
will be construed to permit any shareholder, or give any shareholder the right, to include
or have discussed or described in the Corporations proxy statement any nomination of
director or directors or any other proposal.
Article II
Directors
Section 2.01 Number of Directors. The number of directors of the Corporation will
be fixed from time to time by resolution of the Board. No decrease in the number of
directors will have the effect of reducing the term of any incumbent director. Directors
will be elected at the annual meeting shareholders, except as provided in section 1.11 and section
2.02 of these bylaws. Directors terms will expire annually, upon the election of directors at the
annual meeting of shareholders, but in any case, each director will hold office until (i) his
successor is elected and qualified, (ii) he dies, (iii) he resigns or (iv) he is removed.
Directors need not be residents of the State of Texas or shareholders of the Corporation.
Section 2.02 Vacancies. A vacancy in the Board (whether caused by death,
resignation, retirement, removal from office, or creation of a new directorship by an increase in
the authorized number of directors or any other reason), may be filled by the affirmative vote of
the majority of the remaining directors, even if the remaining directors constitute less than a
quorum of the Board.
Section 2.03 General Powers. The business of the Corporation will be managed by or
under the direction of its Board, which may exercise all powers of the Corporation and do all such
lawful acts and things as are not directed or required to be exercised or done by the shareholders
pursuant to the TBOC, the Certificate of Formation or these bylaws.
Section 2.04 Regular Meetings. Regular meetings of the Board will be held at such
times and places as are determined by the Board, without the need for further notice of the
meetings.
Section 2.05 Special Meetings. Special meetings of the Board may be called by or
at the request of the Chairman or the president, and must be called by the president or the
secretary on the written request of a majority of the directors. The authorized person or
persons who call a special meeting of the Board may fix the time and place for holding that special
meeting.
Section 2.06 Notice of Special Meetings. Notice of a special meeting of the Board
must be given at least 48 hours before the meeting. Neither the business to be transacted at, nor
the purpose of, any regular or special meeting of the Board need be specified in the notice or
waiver of notice for that meeting.
Section 2.07 Quorum and Voting. The presence at a meeting of the Board of a
majority of the number of directors constituting the entire Board will be deemed to constitute a
quorum for the transaction of business at that meeting. The affirmative vote of at least a majority
of the directors present at any meeting at which a quorum is present will be deemed to be the act
of the Board, except as may be otherwise specifically provided by the TBOC, the Certificate of
Formation or
9
these bylaws. If a quorum is not present at any meeting of the Board, a majority of the
directors present at the meeting may adjourn the meeting to a time and place they determine.
Section 2.08 Chairman of the Board. The Chairman of the Board will be elected by
the Board from among the directors. The Chairman position may be, but need not be,
designated as an officer position. The Chairman will preside at all meetings of the Board and the
shareholders, unless he is absent or designates another director to preside in his stead. The
Chairman has the incidental powers and duties related to the conduct of meetings of the Board and
meetings of the shareholders.
Section 2.09 Committees. The Board may designate committees of the Board. The
committees will have such names, functions, power and authority as may be designated by the Board,
subject to the limitations in the TBOC, the Certificate of Formation or these bylaws. Each
committee must consist of two or more directors, one of whom may be designated as chairman of the
committee and may preside at all meetings of such committee. The Board may also designate
one or more directors to be alternate members of any committee. The alternate members may, subject
to any limitations imposed by the Board, replace absent or disqualified members at any meeting of
that committee. At any meeting of a committee, a majority of the members of the committee
will constitute a quorum for the transaction of business, and the act of a majority of the members
present at the meeting at which a quorum is present will be deemed to be the act of the
committee. The committees will keep minutes of their proceedings and will timely report
their activities to the Board. The Board may establish notice and other procedural requirements
for any committee. Absent such Board established requirements, each committee shall have
discretion to establish its own procedural requirements.
Section 2.10 Action by Written Consent. Any action required or permitted to be
taken at any meeting of the Board or a Board committee may be taken without a meeting and without
any notice if a written consent setting forth the action taken is signed by all the directors or
the members of the committee, as applicable. Such a signed, written consent will have the same
force and effect as an act by vote at a meeting of the Board or the committee.
Section 2.11 Presence at Meetings by Means of Communication Equipment. Directors
may participate in and hold a meeting of the Board and any Board committees by means of telephone
conference, video conference or other suitable electronic communications system or equipment or any
combination thereof, including via the Internet, if the system or equipment permits all persons
participating in the meeting to communicate with all other persons participating in the
meeting. Participation in a meeting as described in this section will constitute presence
in person at that meeting, except where a person participates in the meeting solely to object to
the transaction of business at the meeting on the ground that the meeting was not properly called
or convened.
Article III
Notices
Section 3.01 Form of Notice. Whenever the TBOC, the Certificate of Formation or
these bylaws requires notice to be given to any shareholder or director, that notice must be given
either
10
(i) in writing and effected by hand delivery, by the United States mail, with postage and fees
thereon prepaid, by a nationally recognized delivery service, with fees thereon prepaid, (ii) by
means of facsimile transmission, electronic mail or any other form of electronic transmission
consented to by the shareholder or director, or (iii) by oral notice given in person or by
telephone. A notice to a shareholder or director will be deemed given as follows: (i) if
given by hand delivery, orally or by telephone, when actually received by the shareholder or
director, (ii) if sent through the United States mail, when deposited in the United States mail,
with postage and fees thereon prepaid, addressed to the shareholder or director at the shareholder
or directors address appearing on the records of the Corporation, (iii) if sent by a nationally
recognized delivery service, when deposited with such service, with fees thereon prepaid, addressed
to the shareholder or director at the shareholders or directors address appearing on the records
of the Corporation, (iv) if sent by facsimile transmission, when transmitted to a facsimile number
provided by the shareholder or director for the purpose of receiving notice, (v) if sent by
electronic mail, when transmitted to an electronic mail address provided by the shareholder or
director for the purpose of receiving notice, or (vi) if transmitted the shareholder or director by
any other form of electronic transmission consented to by the shareholder or director, immediately
upon such transmission. A shareholder or director may revoke the shareholder or directors consent
to notices being given by means of electronic transmission by delivering written notice of such
revocation to the Corporation. A shareholders or directors consent to notices being given to the
shareholder or director to any particular address or facsimile number for receipt of electronic
transmission will be deemed revoked if the Corporation, secretary or other employee tasked with
providing notice knows that it was unable to deliver notices to that address or facsimile number
for two consecutive meetings or actions requiring consent in lieu of a meeting. The inadvertent
failure to treat the unsuccessful transmissions as a revocation of the shareholder or directors
consent does not invalidate a meeting or other action. An affidavit of the secretary or such other
agent of the Corporation that notice has been given by electronic transmission is, in the absence
of fraud, prima facie evidence that notice was given.
Section 3.02 Waiver. Whenever the TBOC, the Certificate of Formation or these
bylaws requires notice to be given to any shareholder or director, a written waiver signed by the
person or persons entitled to such notice, whether before or after the time stated in such notice,
will be equivalent to the giving of notice. If a person entitled to notice of a meeting
participates in or attends the meeting, the persons participation or attendance constitutes waiver
of notice of the meeting unless the person participates in or attends the meeting solely to object
to the transaction of business at the meeting on the ground that the meeting was not properly
called or convened. A written waiver of notice of a meeting of shareholders, or the Board
or a Board committee need not state the purpose of or the business transacted the meeting. Participation
or attendance at a meeting by a person entitled to notice of the meeting
constitutes a waiver by the person of notice of any particular matter at the meeting that was not
described as among the purposes or business of the meeting in the notice given for the meeting,
unless the person expressly objects to considering the matter when it is presented to the meeting.
11
Article IV
Officers
Section 4.01 General. The officers of the Corporation elected by the Board must
include a president, a secretary and a treasurer. The Board may also elect or appoint one
or more vice presidents (with or without descriptive titles) including but not limited to one or
more executive vice presidents and senior vice presidents. The Board may also elect or appoint one
or more assistant secretaries, assistant treasurers and other officers and assistant officers and
agents as it from time to time determines to be necessary or advisable in the conduct of the
affairs of the Corporation. Any two or more offices may be held by the same person. The
Chairman may be, but need not be, designated as an officer position.
Section 4.02 Election. At the first meeting of the Board after each annual meeting
of the shareholders, and at such other times as it deems appropriate, the Board will elect and
appoint the officers to fill the positions described in section 4.01 of these bylaws. The
Board may determine the compensation of all officers and agents of the Corporation. The election or
appointment of a person as an officer or agent of the Corporation will not of itself create
contract rights for that person. Officers will hold office until their successors are
chosen and qualified. Any officer may be removed from office by the Board at any time, for
any reason or no reason, but the removal will not prejudice the contract rights, if any, of the
persons so removed. The Board may fill any vacancy occurring in any office of the
Corporation.
Section 4.03 President. The president will be the chief executive officer of the
Corporation and will be responsible for the operations and business affairs of the Corporation.
The president will, in general, have supervisory power over all of the other officers and the
business activities of the Corporation, subject to the direction of the Board. The
president will have authority to execute bonds, deeds and contracts in the name of the Corporation;
to sign stock certificates; to cause the employment or appointment of such employees and agents of
the Corporation as the proper conduct of operations may require, and to fix their compensation; to
remove or suspend any employee or agent, any officer subordinate to him; and, in general, to
exercise all powers usually pertaining to the office of the president of a corporation, except as
otherwise provided in these bylaws and resolutions adopted by the Board. The president
will see that all orders and resolutions of the Board and Board committees are carried into effect.
Section 4.04 Vice Presidents. Vice presidents will perform all duties and services
assigned to or required of them from time to time by the Board and any officer superior to them.
Section 4.05 Secretary and Assistant Secretaries. The secretary will attend all
meetings of the Board and all meetings of the shareholders and will record the proceedings of those
meetings, and will perform like duties for the Board committees as appropriate. The secretary will
cause to be given all required notices of meetings of the shareholders and of the Board and Board
committees. The secretary will have charge of the seal of the Corporation and authority to
affix it to any document. The seal, when so affixed, will be attested by the signature of the
secretary, treasurer, assistant secretary or assistant treasurer, which may be in facsimile or any
form of transmission or reproduction not prohibited by applicable law. The secretary will
keep and account for all books, documents, papers and records of the Corporation except those for
which some other officer or agent is properly accountable. He will have authority to sign
stock certificates, and will generally have all authority and perform all the duties usually
pertaining to the office of the secretary of a corporation, except as otherwise provided in these
bylaws and
12
resolutions adopted by the Board. Assistant secretaries will assist in performing the duties and
exercise the powers of the secretary.
Section 4.06 Treasurer and Assistant Treasurers. The treasurer will have active
control of and will be responsible for all matters pertaining to the finances of the
Corporation. The treasurer will have the care and custody of all monies, funds and
securities of the Corporation and will deposit all monies and other valuable effects in the name of
and to the credit of the Corporation in such depositories as may be designated by the Board.
The treasurer will cause to be recorded a statement of all receipts and disbursements of the
Corporation in order that proper entries may be made in the books of account. The
treasurer will have the power to sign stock certificates, to endorse for deposit or collection or
otherwise, all checks, drafts, notes, bills of exchange or other commercial paper payable to the
Corporation and to give proper receipts or discharges for all payments to the Corporation.
The treasurer will be responsible for all terms of credit granted by the Corporation and for
the collection of all of its accounts. The treasurer will generally have all authority and perform
all the duties usually pertaining to the office of the treasurer of a corporation, except as
otherwise provided in these bylaws and resolutions adopted by the Board. Assistant treasurers will
assist in performing the duties and exercise the powers of the treasurer. The treasurer
may be, but need not be, the chief financial officer of the Corporation.
Article V
Certificates Representing Shares
Section 5.01 Form of Certificates. The shares of the Corporation may be
represented by certificates, provided that the Board of Directors may provide by resolution or
resolutions that some or all of any or all classes or series of the stock of the Corporation may be
uncertificated shares, such decision to be made in the Board of Directors sole discretion. Any
such resolution will not apply to shares represented by a certificate until each such certificate
is surrendered to the Corporation. All signatures on the certificate referred to in this section of
these Bylaws may be in facsimile, engraved or printed form, to the extent permitted by law. In case
any officer, transfer agent or registrar who has signed, or whose facsimile, engraved or printed
signature has been placed upon a certificate will have ceased to be such officer, transfer agent or
registrar before such certificate is issued, it may be issued by the Corporation with the same
effect as if he or she were such officer, transfer agent or registrar at the date of issue.
Section 5.02 Lost Certificates. In the event of the loss, theft or destruction of
any certificate of stock, another may be issued in its place pursuant to such policies as the Board
of Directors may establish concerning proof of such loss, theft or destruction and concerning the
giving of a satisfactory bond or bonds of indemnity.
Section 5.03 Transfer of Shares. Shares of stock will be transferable on the books
of the Corporation by the holder thereof in person or by his duly authorized attorney.
Subject to any restrictions on transfer set forth in the Certificate of Formation, these
bylaws or any agreement among shareholders to which the Corporation is a party or has notice, upon
surrender to the Corporation or to the transfer agent of the Corporation of the certificate
representing shares duly endorsed or accompanied by proper evidence of succession, assignment or
authority to transfer,
13
it will be the duty of the Corporation or the transfer agent of the Corporation to issue a new
certificate to the person entitled thereto, cancel the old certificate and record the transaction
upon its books.
Section 5.04 Registered Shareholders. The Corporation will be entitled to
recognize the holder of record of any share or shares of stock as the holder in fact thereof and,
accordingly, will not be bound to recognize any equitable or other claim to or interest in such
share or shares on the part of any other person, whether or not it will have express or other
notice thereof, except as otherwise provided by law.
Section 5.05 Book-Entry Registration of Shares. Notwithstanding any other provision of
these bylaws that refers to certificates representing or evidencing shares of capital stock of the
Corporation, shares of capital stock of the Corporation may be evidenced by registration in the
holders name in uncertificated, book-entry form in accordance with the direct registration system
approved by the United States Securities and Exchange Commission and by the principal securities
exchange on which the shares of the Corporation may from time to time be traded, or as may be
otherwise authorized by section 3.201(b) of the TBOC, as and to the extent that the foregoing may
be authorized and approved by the Board (the date of any such Board authorization and approval, the
DRS Effective Date). Notwithstanding the foregoing, any shares of the Corporation represented by
a certificate issued prior to the DRS Effective Date shall continue as certificated shares of the
Corporation until such certificate is surrendered to the Corporation. No holder of any
uncertificated shares of the Corporation issued pursuant to this section will be entitled to demand
that such shares be certificated; provided, however, that every holder of uncertificated shares of
the Corporation will be entitled to receive notice in writing of any information required to be
stated on a certificate representing shares of the Corporation pursuant to sections 3.201 3.205
of the TBOC.
Transfers of uncertificated shares issued pursuant to this section will be made on the books
of the Corporation, upon receipt of proper transfer instructions from the registered holder of such
shares, or by such persons duly authorized attorney-in-fact, and upon payment of all necessary
transfer taxes and compliance with appropriate procedures for transferring shares in uncertificated
form. No transfer of uncertificated shares will be valid against the Corporation for any purpose
until such transfer has been entered in the stock records of the Corporation by an entry showing
from and to whom such shares were transferred.
Article VI
Indemnification
Section 6.01 General Right to Indemnification. The Corporation shall indemnify
each person who was or is made a party to or witness in, or is threatened to be made a party to or
witness in, or is otherwise involved in, any Proceeding (as defined in section 6.12 of these
bylaws) by reason of the fact that such person at any time will serve, or at any time has served,
as a director or officer of the Corporation, or any person who, while a director or officer of the
Corporation, is or was serving at the request of the Corporation as a director, officer, partner,
manager, venturer, proprietor, trustee, employee, agent or similar functionary of any foreign or
domestic
14
corporation, partnership, limited liability company, joint venture, sole proprietorship, trust,
employee benefit plan or other entity or enterprise (each such person, an Indemnitee), in each
case as and to the fullest extent authorized by the TBOC or other applicable laws of the State of
Texas, as the same exist or may hereafter be amended (but, in the case of any such amendment, only
to the extent that such amendment permits the Corporation to provide broader indemnification rights
than permitted prior to that amendment), but in any event no later than 30 days after written
demand is presented to the Company, against all expense, liability and loss (including, without
limitation, attorneys fees, judgments, fines, ERISA excise taxes or penalties, and amounts paid or
to be paid in settlement) reasonably incurred or suffered by such Indemnitee in connection
therewith, and such indemnification shall continue as to an Indemnitee who has ceased to be a
director or officer and shall inure to the benefit of the Indemnitees heirs, executors and
administrators; provided, however, that, except for a Proceeding brought by an Indemnitee to
enforce his or her rights to indemnification, the Corporation shall indemnify any such Indemnitee
in connection with a Proceeding (or part thereof) initiated by such Indemnitee only if such
Proceeding (or part thereof) was authorized by the Board. The termination of a claim in a
Proceeding by dismissal, with or without prejudice, shall be deemed to be a successful result as to
such claim. In addition, to the extent an Indemnitee is, by reason of his Corporate Status
(as defined in section 6.12 of these bylaws), a witness or otherwise participates in any Proceeding
at a time when he is not a named defendant or respondent in the proceeding, the Corporation shall
indemnify him against all expenses (including court costs and attorneys fees) actually and
reasonably incurred by him or on his behalf in connection therewith.
Section 6.02 Advancement of Expenses. The rights of each Indemnitee provided under
this Article VI are contract rights and include, but are not limited to, the right to be
indemnified and to have expenses advanced by the Corporation in all Proceedings (Advancement of
Expenses) to the fullest extent permitted by Section 8.104 of the TBOC. The Corporation
shall pay all reasonable expenses incurred by or on behalf of any Indemnitee in connection with any
Proceeding or claim, whether brought by the Corporation or otherwise, in advance of any
determination respecting entitlement to indemnification pursuant to this Article VI and within 10
days after the receipt by the Corporation of a written request from that Indemnitee accompanied by
documentation reasonably evidencing such expenses and requesting payment thereof, whether before or
after final disposition of such Proceeding or claim; provided that the Indemnitee undertakes and
agrees in writing that he will reimburse and repay the Corporation for any expenses so advanced to
the extent that it will ultimately be determined, in accordance with the provisions of Section
8.102 of the TBOC, that he is not entitled to be indemnified against such expenses. If the
Corporation makes an Advancement of Expenses to an Indemnitee, the Corporation will be subrogated
to every right to recovery the Indemnitee has against any insurance carrier from whom the
Corporation has purchased insurance for such purpose.
Section 6.03 Determination of Entitlement to Indemnification. Upon written request
to the Corporation by an Indemnitee for indemnification pursuant to these bylaws, a determination,
if required by applicable law, with respect to that Indemnitees entitlement thereto, unless made
by a court, will be made by the Board or any Reviewing Party (as defined in section 6.12 hereof)
designated by it; provided, however, that if a Change in Control (other than a Change in Control
which has been approved by a majority of the members of the Board who were directors immediately
before such Change in Control) will have occurred, such determination will be made by Independent
Counsel (as defined in section 6.12 hereof) appointed by the Board and
15
reasonably acceptable to the Indemnitee. The Corporation shall pay any and all reasonable
fees and expenses of Independent Counsel incurred in connection with any such determination.
If a Change in Control has occurred, the Indemnitee will be presumed (except as otherwise
expressly provided in this Article VI) to be entitled to indemnification under this Article VI upon
submission of a request to the Corporation for indemnification, and thereafter the Corporation will
have the burden of proof in overcoming that presumption in reaching a determination contrary to
that presumption. The presumption will be used by Independent Counsel, or such other
person or persons determining entitlement to indemnification, as a basis for a determination of
entitlement to indemnification unless the Corporation provides information sufficient to overcome
that presumption by clear and convincing evidence or the investigation, review and analysis of
Independent Counsel or such other person or persons convinces him or them by clear and convincing
evidence that the presumption should not apply.
Section 6.04 Events Not Adversely Affecting Rights of Indemnitee. The termination
of any Proceeding or of any claim against any Indemnitee in a Proceeding by judgment, order,
settlement or conviction, or on a plea of nolo contendere or its equivalent, will not by itself (i)
adversely affect the right of that Indemnitee to indemnification or (ii) create a presumption that
he did not conduct himself in good faith and in a manner that he reasonably believed, in the case
of conduct in his official capacity, was in the best interests of the Corporation or, in all other
cases, was not opposed to the best interests of the Corporation or, with respect to any criminal
proceeding, that he had reasonable cause to believe that his conduct was unlawful. An
Indemnitee will be deemed to have been found liable in respect of any claim only after he will have
been so adjudged by a court of competent jurisdiction after exhaustion of all appeals therefrom.
Section 6.05 Partial Indemnification; Interest. If it is determined, pursuant to
the provisions of the TBOC or other applicable law of the State of Texas, that an Indemnitee is
entitled to indemnification as to some claims, issues or matters, but not as to other claims,
issues or matters, involved in any Proceeding, no matter by whom brought, the person or persons
making such determination (or any court) will authorize the reasonable proration of such expenses,
judgments, penalties, fines, judgments and amounts incurred in settlement with respect to which
indemnification is sought by the Indemnitee, among such claims, issues or matters as the person or
persons making such determination (or any court) will deem appropriate in light of all of the
circumstances of such Proceeding.
If it is determined. pursuant to the provisions of the TBOC or other applicable law of the
State of Texas, that certain amounts incurred by an Indemnitee are, for whatever reason,
unreasonable in amount, the person or persons making such determination (or any court) will
authorize indemnification to be paid by the Corporation to the Indemnitee for only such amounts as
the person or persons making such determination (or any court) will deem reasonable in light of all
of the circumstances.
Section 6.06 Remedy. If a claim for indemnification or Advancement of Expenses
under this Article VI is not paid in full by the Corporation within 10 days after a written claim
has been received by the Corporation, then the Indemnitee may at any time thereafter seek judicial
adjudication to enforce his right to recover the unpaid amount of the claim. If any
Indemnitee prevails in any judicial adjudication to enforce his rights under, or to recover damages
for breach
16
of any rights created under or pursuant to, this Article VI, then that Indemnitee is entitled to
recover from the Corporation, and will be indemnified by the Corporation against, any and all
expenses he actually and reasonably incurred in that obtaining that adjudication. If that
judicial adjudication determines that the Indemnitee is entitled to receive part but not all of the
indemnification or Advancement of Expenses sought, the expenses the Indemnitee incurs in connection
with that judicial adjudication will be reasonably prorated in good faith by counsel for the
Indemnitee.
Section 6.07 Employees and Agents. The Board may authorize the Corporation to
indemnify and advance expenses to an employee or agent of the Corporation to the same extent and
subject to the same conditions (or to such lesser extent and/or with such other conditions as the
Board may determine) under which the Corporation is required to indemnify and advance expenses to
an Indemnitee under this Article VI. The Board may authorize the Corporation to indemnify and
advance expenses to persons who are not or were not directors or officers of the Corporation, but
who are or were serving at the request of the Corporation as a director, officer, partner, manager,
venturer, proprietor, trustee, employee, agent or similar functionary of another foreign or
domestic corporation, partnership, limited liability company, joint venture, sole proprietorship,
trust, employee benefit plan or other entity or enterprise against any liability asserted against
him and incurred by him in such a capacity or arising out of his status as such a person to the
same extent and subject to the same conditions (or to such lesser extent and/or with such other
conditions as the Board may determine) that the Corporation is required to indemnify and advance
expenses to Indemnitees under this Article VI.
Section 6.08 Insurance. The Corporation may procure and maintain insurance,
escrows or other similar arrangements, at its expense, to protect itself and any person, including
any Indemnitee, who is or was a director, officer, employee, agent or fiduciary of the Corporation
or who is or was serving at the request of the Corporation as a director, officer, partner,
venturer, proprietor, trustee, employee, agent or similar functionary of another foreign or
domestic corporation, partnership, limited liability company, joint venture, sole proprietorship,
trust, employee benefit plan or other entity or enterprise, against any expense, liability or loss
asserted against or incurred by that person, in such a capacity or arising out of his status as
such a person, whether or not the Corporation would have the power to indemnify that person against
that expense or liability. The purchase and maintenance of any such insurance, escrow or
similar arrangement will not in any way limit or affect the rights and obligations of the
Corporation or an Indemnitee under this Article VI and the adoption of this Article VI will not in
any way limit or affect the rights and obligations of the Corporation or of the other party or
parties thereto under any such insurance, escrow or similar arrangement.
If the Indemnitee receives payment from any insurance carrier or from any plaintiff or other
party in connection with any action against the Indemnitee in respect of any indemnified amounts,
after payments on account of all or part of such indemnified amounts have been made by the
Corporation pursuant to this Article VI, the Indemnitee will promptly reimburse the Corporation for
the amount, if any, by which the sum of such payment by such insurance carrier, plaintiff or other
party and payments by the Corporation to the Indemnitee exceed such indemnified amount; provided,
however, that such portions, if any, of any such insurance proceeds that are required to be
reimbursed to the insurance carrier under the terms of its insurance policy, such as deductible or
coinsurance payments, will not be deemed to be
17
payments to the Indemnitee for purposes of this provision. In addition, upon payment of
indemnified amounts under this Article VI, the Corporation will be subrogated to the Indemnitees
rights against any insurance carrier in respect of such indemnified amounts and the Indemnitee will
execute and deliver any and all instruments and documents and perform any and all other acts and
deeds that the Corporation deems reasonably necessary or advisable to secure such rights.
Section 6.09 Contribution. If the indemnity provided for in this Article VI is
unavailable to an Indemnitee for any reason whatsoever, the Corporation, in lieu of indemnifying
the Indemnitee, will contribute to the amount reasonably incurred by or on behalf of the
Indemnitee, whether for judgments, fines, penalties, amounts incurred in settlement or for expenses
in connection with any Proceeding, no matter by whom brought, in such proportion as deemed fair and
reasonable, by the person or persons entitled to make the determination as to whether the
Indemnitee has met the requisite standard of conduct under the TBOC or other applicable law of the
State of Texas, or by the court before which such Proceeding was brought, taking into account all
of the circumstances of such Proceeding, in order to reflect (i) the relative benefits received by
the Corporation and the Indemnitee as a result of the event or transaction giving rise to such
Proceeding; and (ii) the relative fault of the Corporation (and its other directors, officers,
employees and agents) and the Indemnitee in connection with such event or transaction.
Section 6.10 Severability. If a court of competent jurisdiction holds any
provision of this Article VI to be invalid, illegal or unenforceable for any reason whatsoever, the
validity, legality and enforceability of the remaining provisions of this Article VI will not in
any way be affected or impaired thereby; and, to the fullest extent possible, the provisions of
this Article VI will be construed so as to give the fullest possible effect to the intent
manifested by the provision held invalid, illegal or unenforceable.
Section 6.11 Nonexclusivity. The indemnification and advancement of expense rights
granted in this Article VI will not be deemed exclusive of any other rights to which an Indemnitee
may be entitled under any agreement, other provision of these bylaws, vote of the Corporations
shareholders or Board, or otherwise, including, without limitation, under the TBOC or other
applicable law of the State of Texas, as then in effect, both as to acts in his or her official
capacity and as to acts in any other capacity. The Corporation may enter into
indemnification agreements with its officers and directors that contractually provide to them
indemnification and related benefits.
Section 6.12 Defined Terms. The following terms used herein will have the
following meanings:
Change in Control will be deemed to have occurred if (i) any person (as such term is used
in Sections 13(d) and 14(d) of the Securities Exchange Act of 1934, as amended) is or becomes the
beneficial owner (as defined in Rule 13d-3 under the Securities Exchange Act of 1934, as
amended), directly or indirectly, of securities of the Corporation representing 40% or more of the
total voting power represented by the Corporations then outstanding Voting Stock (other than any
such person or any affiliate thereof that is such a 40% or greater beneficial owner as of the date
of adoption of this Article VI) or (ii) during any period of two consecutive years, individuals who
at the beginning of such period constitute the Board and any new director whose
18
election by the Board or nomination for election by the Corporations shareholders was approved by
a vote of at least two-thirds of the directors then still in office who either were directors at
the beginning of the period or whose election or nomination for election was previously so
approved, cease for any reason to constitute a majority thereof or (iii) the shareholders of the
Corporation approve a merger or consolidation of the Corporation with any Other Organization, other
than a merger or consolidation which would result in the Voting Stock of the Corporation
outstanding immediately prior thereto continuing to represent (either by remaining outstanding or
by being converted into Voting Stock of the surviving or resulting organization) at least 80% of
the total voting power represented by the Voting Stock of the Corporation or such surviving or
resulting organization outstanding immediately after such merger or consolidation or (iv) the
shareholders of the Corporation approve a plan of complete liquidation of the Corporation or (v)
the shareholders of the Corporation approve an agreement for the sale or disposition by the
Corporation of (in one transaction or a series of transactions) all or substantially all the
Corporations assets, unless the person or organization acquiring such assets is owned, directly or
indirectly, by the Corporation or at least 80% of the total voting power represented by the Voting
Stock of such person or organization outstanding immediately after such purchase is held by holders
of Voting Stock of the Corporation outstanding immediately prior thereto.
Independent Counsel means, with respect to any determination involving an Indemnitees
rights to indemnification under this Article VI, a law firm, or a member of a law firm, that is
experienced in matters of corporation law and neither contemporaneously is, nor in the five years
theretofore has been, retained to represent: (a) the Corporation or the Indemnitee in any matter
material to either such party, (b) any other party to the claim or proceeding giving rise to a
claim for indemnification hereunder or (c) the beneficial owner, directly or indirectly, of
securities of the Corporation representing 40% or more of the combined voting power of the
Corporations then outstanding Voting Stock. Notwithstanding the foregoing, the term
Independent Counsel will not include any person who, under the applicable standards of
professional conduct then prevailing, would have a conflict of interest in representing either the
Corporation or the Indemnitee in an action to determine the Indemnitees rights to indemnification
under these bylaws.
Other Organization includes without limitation an organization as defined in Section
1.002(62) of the TBOC.
Proceeding means and includes any action, suit or proceeding, whether civil, criminal,
administrative or investigative and including without limitation any proceeding referred to in
Section 8.001(8) of the TBOC.
Reviewing Party means any appropriate person or body consisting of a member or members of
the Board or any other person or body appointed by the Board who is not a party to the particular
matter for which an Indemnitee is seeking indemnification, including, but not limited to,
Independent Counsel.
Voting Stock means all outstanding shares of all classes and series of capital stock or
other equity interests of an organization entitled to vote generally in the election of directors,
managers or other governing body, considered as one class; and, if the organization will have
shares of Voting Stock entitled to more or less than one vote for any such share or
19
other equity interest, any reference in this Article VI to a percentage in voting power of Voting
Stock will be calculated by reference to the percentage of votes the holders of those shares or
other equity interests are entitled to cast generally in the election of directors, managers or
other governing body.
Article VII
General Provisions
Section 7.01 Distributions. Distributions upon the outstanding shares of the
Corporation, subject to the provisions of the TBOC, the Certificate of Formation and any agreements
or obligations of the Corporation, if any, may be declared by the Board in its discretion.
Distributions may be declared and paid in cash, in property or in shares of the Corporation,
provided that all such declarations and payments of distributions must comply with the TBOC and the
Certificate of Formation.
Section 7.02 Reserves. The Board may create out of the earned surplus of the
Corporation such reserve or reserves as the Board from time to time, in its absolute discretion,
deems proper to provide for contingencies, to repair or maintain any property of the Corporation,
or for such other proper purposes as the Board deems beneficial to the Corporation, and the Board
may modify or abolish any such reserve.
Section 7.03 Fiscal Year. The fiscal year of the Corporation will be fixed by the
Board.
Section 7.04 Seal. The Corporation will have a seal which may be used by its
proper officers by causing the seal or a facsimile of it to be impressed on, affixed to or in any
manner reproduced upon, documents of any nature.
Section 7.05 Checks. All checks or demands for money and notes of the Corporation
will be signed by such officer or officers or such other person or persons as the Board may
designate from time to time.
Section 7.06 Voting Securities Owned by Corporation. Voting securities in any
other corporation held by this Corporation will be voted by the president or secretary, unless the
Board confers voting authority, which may be general or confined to specific investments, upon some
other person or officer. Any person authorized to vote securities of another corporation
will have the power to appoint proxies with the general power of substitution.
Section 7.07 Resignation. Any director, officer, employee or agent of the
Corporation may resign by giving written notice to the president or secretary. The
resignation will take effect at the time specified in the resignation, or immediately if no time is
specified. Unless specified in such notice, the acceptance of such resignation will not be
necessary to make it effective.
Section 7.08 Gender; Singular. The use of any gender in these bylaws will be
deemed to include the other gender, and the use of the singular in these bylaws will be deemed to
include the plural (and vice versa), wherever appropriate.
20
Article VIII
Amendments to Bylaws
These bylaws may be altered, amended, modified or repealed, or new bylaws may be adopted, by
the Board.
CERTIFICATE
These Amended and Restated Bylaws were approved by the Board of Directors of Zix Corporation
on September 13, 2011.
/s/ James F. Brashear | ||||
James F. Brashear | ||||
Vice President, General Counsel & Corporate Secretary | ||||
21