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EXECUTIVE EMPLOYMENT AGREEMENT
THIS EXECUTIVE EMPLOYMENT AGREEMENT (this “Agreement”) is made effective __________, (the
“Effective Date”) by and between Ross Stores, Inc. (the
“Company”), a Delaware corporation, and
______________ (the “Executive”).
RECITALS
A. The Company wishes to employ the
Executive, and the Executive is willing to accept such employment, as
_______________________.
B. It is now the mutual desire of the
Company and the Executive to enter into a written employment agreement to govern
the terms of the Executive’s employment by the Company as of and following the
Effective Date on the terms and conditions set forth below.
TERMS AND CONDITIONS
In consideration for the promises of the
parties set forth below, the Company and the Executive hereby agree as follows:
1. Term. Subject
to the provisions of Section 6 of this Agreement, the term of employment of the
Executive by the Company under this Agreement (the “Term of Employment”) shall be as follows:
(a) Initial Term.
The initial Term of Employment of the Executive by the Company under this
Agreement shall begin on the Effective Date and end on _____________ (the
“Initial Term”), unless extended or terminated earlier
in accordance with this Agreement.
(b) Renewal Term.
Upon the timely written request of the Executive to extend the Term of
Employment, the Compensation Committee (the “Committee”) of the Board of Directors (the
“Board”) of the Company shall consider
extending the Executive’s employment with the Company under this Agreement. To
be timely, such request must be delivered to the Company’s Chief Executive
Officer not earlier than twelve (12) months prior to the end of the then
effective Initial Term or Renewal Term and, in any case, while the Executive
remains an employee of the Company. Such request must contain no proposed
modification to the provisions of this Agreement other than an extension of the
Term of Employment as then in effect for an additional two (2) years. Within
thirty (30) days following the receipt of such notice, the Chief Executive
Officer will discuss such request with the Committee and advise the Executive,
in writing, within thirty (30) days following its consideration of the
Executive’s written request, of the approval or disapproval of such extension
request. The failure to provide such written advice shall constitute a denial of
the Executive’s request for extension. If the Executive’s request for an
extension is approved, the Term of Employment shall be extended for two (2)
additional years commencing on the date immediately following the date of
expiration of the Term of Employment in effect at the time of the Executive’s
written request. Such additional two-year period is referred to herein as a
“Renewal Term.”
2. Position and Duties. During the Term of Employment, the Executive shall serve as
_______________________. As used in this Agreement, the term “Company” includes
Ross Stores, Inc. and each and any of its divisions, affiliates or subsidiaries
(except that, where the term relates to stock, stockholders, stock options or
other stock-based awards or the Board, it means Ross Stores, Inc.). The
Executive’s employment may be transferred, assigned, or reassigned to Ross
Stores, Inc. or a division, affiliate or subsidiary of Ross Stores, Inc., and
such transfer, assignment, or re-assignment will not constitute a termination of
employment or “Good Reason” for the Executive’s termination of employment under
this Agreement. During the Term of Employment, the Executive may engage in
outside activities provided those activities (including but not limited to
membership on boards of directors of not-for-profit and for-profit
organizations) do not conflict with the Executive’s duties and responsibilities
hereunder, and provided further that the Executive gives written notice to the
Board of any significant outside business activity in which the Executive plans
to become involved, whether or not such activity is pursued for profit.
3. Principal Place of Employment. The Executive shall be employed at the
Company’s offices in
_______________, except for required travel on the Company’s business to an
extent substantially consistent with present business travel obligations of the
Executive’s position.
4. Compensation and Related Matters.
(a) Salary. During
the Term of Employment, the Company shall pay to the Executive a salary at a
rate of not less than _________________ ($ ) per annum. The Executive’s salary
shall be payable in substantially equal installments in accordance with the
Company’s normal payroll practices applicable to senior executives. Subject to
the first sentence of this Section 4(a), the Executive’s salary may be adjusted
from time to time by the Committee in accordance with normal business practices
of the Company.
(b) Bonus. During
the Term of Employment, the Executive shall be eligible to receive an annual
bonus paid under the Company’s existing incentive bonus plan under which the
Executive is eligible (which is currently the Incentive Compensation Plan) or
any replacement plan that may subsequently be established and in effect during
the Term of Employment. The current target annual bonus the Executive is
eligible to earn upon achievement of 100% of all applicable performance targets
under such incentive bonus plan is ____% of the Executive’s then effective
annual salary rate. The Executive’s death, termination for Cause or Voluntary
Termination (as described in Sections 6(a), 6(c) and 6(f), respectively) prior
to the Company’s payment of the bonus for a fiscal year of the Company will
cause the Executive to be ineligible for any annual bonus for that fiscal year
or any pro-rata portion of such bonus.
(c) Expenses.
During the Term of Employment, the Executive shall be entitled to receive prompt
reimbursement for all reasonable expenses incurred by the Executive in
performing services hereunder, including all reasonable expenses of travel and
living while away from home, provided that such expenses are incurred and
accounted for in accordance with the policies and procedures established by the
Company.
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(d) Benefits.
During the Term of Employment, the Executive shall be entitled to participate in
all of the Company’s employee benefit plans and arrangements in which senior
executives of the Company are eligible to participate. The Company shall not
make any changes in such plans or arrangements which would adversely affect the
Executive’s rights or benefits thereunder, unless such change occurs pursuant to
a program applicable to all senior executives of the Company and does not result
in a proportionately greater reduction in the rights or benefits of the
Executive as compared with any other similarly situated senior executive of the
Company. The Executive shall be entitled to participate in, or receive benefits
under, any employee benefit plan or arrangement made available by the Company in
the future to its senior executives, subject to, and on a basis consistent with,
the terms, conditions and overall administration of such plans and arrangements.
Except as otherwise specifically provided herein, nothing paid to the Executive
under any plan or arrangement presently in effect or made available in the
future shall be in lieu of the salary or bonus otherwise payable under this
Agreement.
(e) Vacations.
During the Term of Employment, the Executive shall be entitled to ________ ( )
vacation days in each calendar year, and to compensation in respect of earned
but unused vacation days, determined in accordance with the Company’s vacation
plan. The Executive shall also be entitled to all paid holidays given by the
Company to its senior executives. Unused vacation days shall not be forfeited
once they have been earned and, if still unused at the time of the Executive’s
termination of employment with the Company, shall be promptly paid to the
Executive at their then-current value, based on the Executive’s daily salary
rate at the time of the Executive’s termination of employment.
(f) Services Furnished. The Company shall furnish the Executive with office space and such
services as are suitable to the Executive’s position and adequate for the
performance of the Executive’s duties during the Term of Employment.
5. Confidential Information and Intellectual Property.
(a) Other than in the performance of the
Executive’s duties hereunder, the Executive agrees not to use in any manner or
disclose, distribute, publish, communicate or in any way cause to be used,
disclosed, distributed, published, or communicated in any way or at any time,
either while in the Company's employ or at any time thereafter, to any person
not employed by the Company, or not engaged to render services to the Company,
any Confidential Information (as defined below) obtained while in the employ of
the Company.
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(b) Confidential Information includes any
written or unwritten information which relates to and/or is used by the Company
or its subsidiaries, affiliates or divisions, including, without limitation (i)
the names, addresses, buying habits and other special information regarding
past, present and potential customers, employees and suppliers of the Company,
(ii) customer and supplier contracts and transactions or price lists of the
Company and suppliers, (iii) methods of distribution, (iv) all agreements,
files, books, logs, charts, records, studies, reports, processes, schedules and
statistical information, (v) data, figures, projections, estimates, pricing
data, customer lists, buying manuals or procedures, distribution manuals or
procedures, other policy and procedure manuals or handbooks, (vi) supplier
information, tax records, personnel histories and records, sales information,
and property information, (vii) information regarding the present or future
phases of business, (viii) ideas, inventions, trademarks, business information,
know-how, processes, techniques, improvements, designs, redesigns, creations,
discoveries, trade secrets, and developments, (ix) all computer software
licensed or developed by the Company or its subsidiaries, affiliates or
divisions, computer programs, computer-based and web-based training programs,
and systems, and (x) finances and financial information, but Confidential
Information will not include information of the Company or its subsidiaries,
affiliates or divisions that (1) became or becomes a matter of public knowledge
through sources independent of the Executive, (2) has been or is disclosed by
the Company or its subsidiaries, affiliates or divisions without restriction on
its use, or (3) has been or is required or specifically permitted to be
disclosed by law or governmental order or regulation. The Executive also agrees
that, if there is any reasonable doubt whether an item is public knowledge, to
not regard the item as public knowledge until and unless the Company’s Chief
Executive Officer confirms to the Executive that the information is public
knowledge.
(c) The provisions of this Section 5 shall
not preclude the Executive from disclosing such information to the Executive's
professional tax advisor or legal counsel solely to the extent necessary to the
rendering of their professional services to the Executive if such individuals
agree to keep such information confidential.
(d) The Executive agrees that upon leaving
the Company’s employ the Executive will remain reasonably available to answer
questions from Company officers regarding the Executive’s former duties and
responsibilities and the knowledge the Executive obtained in connection
therewith.
(e) The Executive agrees that upon leaving
the Company's employ the Executive will not communicate with, or give statements
to, any member of the media (including print, television, or radio media)
relating to any matter (including pending or threatening lawsuits or
administrative investigations) about which the Executive has knowledge or
information (other than knowledge or information that is not Confidential
Information) as a result of employment with the Company. The Executive further
agrees to notify the Chief Executive Officer or his or her designee immediately
after being contacted by any member of the media with respect to any matter
affected by this section.
(f) The Executive agrees that all
information, inventions, and discoveries, whether or not patented or patentable,
made or conceived by the Executive, either alone or with others, at any time
while employed by the Company, which arises out of such employment or is
pertinent to any field of business or research in which, during such employment,
the Company, its subsidiaries, affiliates or divisions is engaged or (if such is
known to or ascertainable by the Executive) is considering engaging
(“Intellectual Property”) shall (i) be and remain the sole
property of the Company and the Executive shall not seek a patent with respect
to such Intellectual Property without the prior consent of an authorized
representative of the Company and (ii) be disclosed promptly to an authorized
representative of the Company along with all information the Executive possesses
with regard to possible applications and uses. Further, at the request of the
Company, and without expense or additional compensation to the Executive, the
Executive agrees to execute such documents and perform such other acts as the
Company deems necessary to obtain patents on such Intellectual Property in a
jurisdiction or jurisdictions designated by the Company, and to assign to the Company or its designee
such Intellectual Property and all patent applications and patents relating
thereto.
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(g) The Executive and the Company agree that
the Executive intends all original works of authorship within the purview of the
copyright laws of the United States authored or created by the Executive in the
course of the Executive’s employment with the Company will be works for hire
within the meaning of such copyright law.
(h) Upon termination of the Executive’s
employment, or at any time upon request of the Company, the Executive will
return to the Company all Confidential Information and Intellectual Property, in
any form, including but not limited to letters, memoranda, reports, notes,
notebooks, books of account, drawings, prints, specifications, formulae, data
printouts, microfilms, magnetic tapes, disks, recordings, documents, and all
copies thereof.
6. Termination.
The Executive’s employment may be terminated during the Term of Employment only
as follows:
(a) Death. The
Executive’s employment shall terminate upon the Executive’s death.
(b) Disability.
If, as a result of the Executive’s Disability (as defined below), the Executive
shall have been absent from the Executive’s duties hereunder on a full-time
basis for the entire period of six consecutive months, and, within thirty days
after written notice of termination is given by the Company (which may occur
before or after the end of such six-month period), the Executive shall not have
returned to the performance of the Executive’s duties hereunder on full-time
basis, the Executive’s employment shall terminate. For purposes of this
Agreement, the term “Disability” shall mean a physical or mental
illness, impairment or condition reasonably determined by the Board that
prevents the Executive from performing the duties of the Executive’s position
under this Agreement.
(c) For Cause. The
Company may terminate the Executive’s employment for Cause. For this purpose,
“Cause” means the occurrence of any of the
following (i) the Executive’s continuous failure to substantially perform the
Executive’s duties hereunder (unless such failure is a result of a Disability as
defined in Section 6(b)), (ii) the Executive’s theft, dishonesty, breach of
fiduciary duty for personal profit or falsification of any documents of the
Company, (iii) the Executive’s material failure to abide by the applicable
code(s) of conduct or other policies (including, without limitation, policies
relating to confidentiality and reasonable workplace conduct) of the Company,
(iv) knowing or intentional misconduct by the Executive as a result of which the
Company is required to prepare an accounting restatement, (v) the Executive’s
unauthorized use, misappropriation, destruction or diversion of any tangible or
intangible asset or corporate opportunity of the Company (including, without
limitation, the Executive’s improper use or disclosure of confidential or
proprietary information of the Company), (vi) any intentional misconduct or
illegal or grossly negligent conduct by the Executive which is materially
injurious to the Company monetarily or otherwise, (vii) any material breach by
the Executive of the provisions of Section 9 [Certain Employment Obligations] of
this Agreement, or (viii) the Executive’s conviction (including any plea of
guilty or nolo contendere) of any
criminal act involving fraud, dishonesty, misappropriation or moral turpitude,
or which materially impairs the Executive’s ability to perform his or her duties
with the Company. A termination for Cause shall not take effect unless: (1) the
Executive is given written notice by the Company of its intention to terminate
the Executive for Cause; (2) the notice specifically identifies the particular
act or acts or failure or failures to act which are the basis for such
termination; (3) where practicable, the notice is given within sixty (60) days
of the Company’s learning of such act or acts or failure or failures to act; and
(4) only in the case of clause (i), (iii), (v), (vi) or (vii) of the second
sentence of this Section 6(c), the Executive fails to substantially cure such
breach, to the extent such cure is possible, within sixty (60) days after the
date that such written notice is given to the
Executive.
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(d) Without Cause.
The Company may terminate the Executive’s employment at any time Without Cause.
A termination “Without Cause” is a termination by the Company of the
Executive’s employment with the Company for any reasons other than the death or
Disability of the Executive or the termination by the Company of the Executive
for Cause as described in Section 6(c).
(e) Termination by the Executive for Good Reason. The Executive may terminate the
Executive’s employment with the Company for “Good Reason,” which shall be deemed to occur if the
Executive terminates the Executive’s employment with the Company within sixty
(60) days after written notice to the Company by the Executive of the occurrence
of one or more of the following conditions, which condition(s) have not been
cured within thirty (30) business
days after the Company’s receipt of such written notice: (1) a failure by the
Company to comply with any material provision of this Agreement (including but
not limited to the reduction of the Executive’s salary or the target annual
bonus opportunity set forth in Section 4(b), (2) a significant diminishment in
the nature or scope of the authority, power, function or duty attached to the
position which the Executive currently maintains without the express written
consent of the Executive, or (3) the relocation of the Executive’s Principal
Place of Employment as described in Section 3 to a location that increases the
regular one-way commute distance between the Executive’s residence and Principal
Place of Employment by more than 25 miles without the Executive’s prior written
consent. In order to constitute a termination of employment
for Good Reason, such termination must occur within two (2) years following the initial
existence of any of the conditions set forth in this Section 6(e), the Executive
must provide written notice to the Company of the existence of the condition
giving rise to the Good Reason termination within sixty (60) days of the initial
existence of the condition, and the Company shall have thirty (30) days during
which it may remedy the condition and in the event such condition is timely
remedied, the termination shall not constitute a termination for Good
Reason.
(f) Voluntary Termination. The Executive may voluntarily resign from the Executive’s employment
with the Company at any time (a “Voluntary Termination”). A voluntary resignation from
employment by the Executive for Good Reason pursuant to Section 6(e) shall not
be deemed a Voluntary Termination.
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(g) Non-Renewal Termination. If the Executive fails to request an
extension of the Term of Employment in accordance with Section 1(b) or if the
Committee fails to approve such request, this Agreement shall automatically
expire at the end of the then current Term of Employment (a “Non-Renewal
Termination”).
7. Notice and Effective Date of Termination
(a) Notice. Any
termination of the Executive’s employment by the Company or by the Executive
during the Term of Employment (other than as a result of the death of the
Executive or a Non-Renewal Termination described in Section 6(g)) shall be
communicated by written notice of termination to the other party hereto. Such
notice shall indicate the specific termination provision in this Agreement
relied upon and shall set forth in reasonable detail the facts and circumstances
claimed to provide a basis for termination of the Executive’s employment under
that provision.
(b) Date of Termination. The date of termination of the Executive’s employment shall be:
(i) if the Executive’s employment is
terminated by the Executive’s death, the date of the Executive’s death;
(ii) if the Executive’s employment is
terminated due to Disability pursuant to Section 6(b), the date of termination
shall be the last to occur of the 31st day following delivery of the notice of
termination to the Executive by the Company or the end of the consecutive
six-month period referred to in Section 6(b).
(iii) if the Executive’s employment is
terminated for any other reason by either party, the date on which a notice of
termination is delivered to the other party; and
(iv) if the Agreement expires pursuant to a
Non-Renewal Termination described in Section 6(g), the parties’ employment
relationship shall terminate on the last day of the then current Term of
Employment without any notice.
8. Compensation and Benefits Upon Termination.
(a) Termination Due To Disability, Without Cause or For Good
Reason. If the
Executive’s employment terminates pursuant to Section 6(b) [Disability], Section
6(d) [Without Cause], or Section 6(e) [Termination by Executive for Good
Reason], then, subject to Section 22 [Compliance with Section 409A], in addition
to all salary, annual bonuses, expense reimbursements, benefits and accrued
vacation days earned by the Executive pursuant to Section 4 through the date of
the Executive’s termination of employment, the Executive shall be entitled to
the following, provided that within sixty (60) days following the Executive’s
termination of employment the Executive executes a general release of claims
against the Company and its subsidiaries, affiliates, stockholders, directors,
officers, employees, agents, successors and assigns in the current form approved
by the Company and attached as Exhibit A (subject to any amendments required by
law or regulation)(the “Release”) and the period for revocation, if any,
of such Release has expired without the Release having been revoked:
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(i) Salary. The
Company shall continue to pay to the Executive the Executive’s salary, at the
rate in effect immediately prior to such termination of employment, through the
remainder of the Term of Employment then in effect.
(ii) Bonus. The
Company shall continue to pay to the Executive an annual bonus through the
remainder of the Term of Employment then in effect; provided, however, that the
amount of the annual bonus determined in accordance with this Section 8(a)(ii)
for the fiscal year of the Company in which such Term of Employment ends shall
be prorated on the basis of the number of days of such Term of Employment
occurring within such fiscal year. The amount of each annual bonus payable
pursuant to this Section 8(a)(ii), prior to any proration, shall be equal to the
annual bonus that the Executive would have earned had no such termination under
Section 8(a)(i) occurred, contingent on the relevant annual bonus plan
performance goals for the respective year having been obtained. However, in no
case shall any such post-termination annual bonus exceed 100% of the Executive's
target bonus for the fiscal year of the Company in which the Executive's
termination of employment occurs. Such bonuses shall not be paid until due under
the applicable Company bonus plan.
(iii) Stock Options.
Stock options granted to the Executive by the Company and which remain
outstanding immediately prior to the date of termination of the Executive’s
employment, as provided in Section 7(b), shall immediately become vested in full
upon such termination of employment.
(iv) Restricted Stock. Shares of restricted stock granted to the Executive by the Company which
have not become vested as of the date of termination of the Executive’s
employment, as provided in Section 7(b), shall immediately become vested on a
pro rata basis. The number of such additional shares of restricted stock that
shall become vested as of the date of the Executive’s termination of employment
shall be that number of additional shares that would have become vested through
the date of such termination of employment at the rate(s) determined under the
vesting schedule applicable to such shares had such vesting schedule provided
for the accrual of vesting on a daily basis (based on a 365 day year). The pro
rata amount of shares vesting through the date of termination/non-renewal shall
be calculated by multiplying the number of unvested shares scheduled to vest in
each respective vesting year by the ratio of the number of days from the date of
grant through the date of termination/non-renewal, and the number of days from
the date of grant through the original vesting date of the respective vesting
tranche. Any shares of restricted stock remaining unvested after such pro rata
acceleration of vesting shall automatically be reacquired by the Company in
accordance with the provisions of the applicable restricted stock agreement, and
the Executive shall have no further rights in such unvested portion of the
restricted stock. In addition, the Company shall waive any reacquisition or
repayment rights for dividends paid on restricted stock prior to Executive’s
termination of employment.
(v) Other Equity Awards. Except as set forth in Sections 8(a)(iii) and 8(a)(iv), performance
share awards and all other equity awards granted to the Executive by the Company
which remain outstanding immediately prior to the date of termination of the
Executive’s employment, as provided in Section 7(b), shall vest and be settled
in accordance with their terms.
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The Company shall have no further
obligations to the Executive as a result of termination of employment described
in this Section 8(a) except as set forth in Section 12.
(b) Death, Termination for Cause or Voluntary Termination. If the Executive’s employment
terminates pursuant to Section 6(a) [Death], Section 6(c) [For Cause] or Section
6(f) [Voluntary Termination], the Executive (or the Executive’s designee or the
Executive’s estate) shall be entitled to receive only the salary, annual
bonuses, expense reimbursements, benefits and accrued vacation days earned by
the Executive pursuant to Section 4 through the date of the Executive’s
termination of employment. The Executive shall not be entitled to any bonus not
paid prior to the date of the Executive’s termination of employment, and the
Executive shall not be entitled to any prorated bonus payment for the year in
which the Executive’s employment terminates. Any stock options granted to the
Executive by the Company shall continue to vest only through the date on which
the Executive’s employment terminates, and unless otherwise provided by their
terms, any restricted stock, performance share awards or other equity awards
that were granted to the Executive by the Company that remain unvested as of the
date on which the Executive’s employment terminates shall automatically be
forfeited and the Executive shall have no further rights with respect to such
awards. The Company shall have no further obligations to the Executive as a
result of termination of employment described in this Section 8(b) except as set
forth in Section 12. In addition, provided the Executive terminates pursuant to
Death, the Company shall waive any reacquisition or repayment rights for
dividends paid on restricted stock prior to Executive’s termination of
employment.
(c) Non-Renewal Termination. If the Agreement expires as set forth
in Section 6(g) [Non-Renewal Termination], then, subject to Section 22
[Compliance with Section 409A], in addition to all salary, annual bonuses,
expense reimbursements, benefits and accrued vacation days earned by the
Executive pursuant to Section 4 through the date of the Executive’s termination
of employment, the Executive shall be entitled to the following, provided that
within sixty (60) days following the Executive’s termination of employment the
Executive executes the Release and the period for revocation, if any, of such
Release has expired without the Release having been revoked:
(i) Bonus. The
Company shall pay the Executive an annual bonus for the fiscal year of the
Company in which the date of the Executive’s termination of employment occurs,
which shall be prorated for the portion of such fiscal year that the Executive
is employed by the Company. The amount of such annual bonus, prior to proration,
shall be equal to the annual bonus that the Executive would have earned under
the Company’s bonus plan for the fiscal year of the Company in which the
Executive’s termination of employment occurs had the Executive remained in its
employment, contingent on the relevant annual bonus plan performance goals for
the year in which Executive terminates having been obtained. However, in no case
shall any such post-termination annual bonus exceed 100% of the Executive's
target bonus for the fiscal year of the Company in which the Executive's
termination of employment occurs. Such bonus shall not be paid until due under
the applicable Company bonus plan.
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(ii) Stock Options.
Stock options granted to the Executive by the Company and which remain
outstanding immediately prior to the date of termination of the Executive’s
employment, as provided in Section 7(b), shall be vested and exercisable in
accordance with their terms.
(iii) Restricted Stock. Shares of restricted stock granted to the Executive by the Company which
have not become vested as of the date of termination of the Executive’s
employment, as provided in Section 7(b), shall immediately become vested on a
pro rata basis. The number of such additional shares of restricted stock that
shall become vested as of the date of the Executive’s termination of employment
shall be that number of additional shares that would have become vested through
the date of such termination of employment at the rate(s) determined under the
vesting schedule applicable to such shares had such vesting schedule provided
for the accrual of vesting on a daily basis (based on a 365 day year). The pro
rata amount of shares vesting through the date of termination/non-renewal shall
be calculated by multiplying the number of unvested shares scheduled to vest in
each respective vesting year by the ratio of the number of days from the date of
grant through the date of termination/non-renewal, and the number of days from
the date of grant through the original vesting date of the respective vesting
tranche. Any shares of restricted stock remaining unvested after such pro rata
acceleration of vesting shall automatically be reacquired by the Company in
accordance with the provisions of the applicable restricted stock agreement, and
the Executive shall have no further rights in such unvested portion of the
restricted stock. In addition, the Company shall waive any reacquisition or
repayment rights for dividends paid on restricted stock prior to Executive’s
termination of employment.
(iv) Other Equity Awards. Except as set forth in Sections 8(c)(ii) and 8(c)(iii), performance share
awards and all other equity awards granted to the Executive by the Company which
remain outstanding immediately prior to the date of termination of the
Executive’s employment, as provided in Section 7(b), shall vest and be settled
in accordance with their terms.
The Company shall have no further
obligations to the Executive as a result of termination of employment described
in this Section 8(c) except as set forth in Section 12.
(d) Special Change in Control Provisions.
(i) Change in Control Benefits.
(1) Without Regard to Termination of Employment. In the event of a Change in Control (as
defined below), all shares of restricted stock granted to the Executive by the
Company shall become vested in full immediately prior to the consummation of
such Change in Control, and, subject to Section 22 [Compliance with Section
409A], the Executive shall be entitled to receive an additional salary equal to
_______________________ ($ )
per month for a period of two (2) years following the Change in Control provided
the Executive does not Terminate employment as defined in Sections 6(a) – 6(g).
Except as set forth in this Section 8(d)(i)(1) or Section 8(d)(i)(2) below, the
treatment of stock options, performance share awards and all other equity awards
granted to the Executive by the Company which remain outstanding immediately prior to the date
of such Change in Control shall be determined in accordance with their terms.
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(2) Upon Certain Termination of Employment. In addition to the payments and benefits
provided by Section 8(d)(i)(1) above, if the Executive’s employment is
terminated either by the Company Without Cause (as defined in Section 6(d)) or
by the Executive for Good Reason (as defined in Section 6(e)), in either case
within a period commencing one (1) month prior to and ending twelve (12) months
following a Change in Control, then, subject to Section 22 [Compliance with
Section 409A], the Executive shall be entitled to the following (in addition to
any other payments or benefits provided under this Agreement), provided that
within sixty (60) days following the Executive’s termination of employment the
Executive executes the Release and the period for revocation, if any, of such
Release has expired without the Release having been revoked:
a. Salary. The
Executive shall be entitled to a cash payment equal to 2.99 times the
Executive’s then-current annual base salary. Such payment shall be payable in
full to Executive within 30 days following such termination of employment. The
payment under this Section 8(d)(i)(2)(a) shall take the place of any payment
under Section 8(a)(i) and the Executive shall not be entitled to receive a
payment under Section 8(a)(i) if the Executive is entitled to a payment under
this Section 8(d)(i)(2)(a).
b. Bonus. The
Executive shall be entitled to a cash payment equal to 2.99 times the
Executive’s target annual bonus for the Company’s fiscal year then in effect on
the date termination of employment occurs. Such payment shall be payable in full
to Executive within 30 days following such termination of employment. The
payment under this Section 8(d)(i)(2)(b) shall take the place of any payment
under Section 8(a)(ii) and the Executive shall not be entitled to receive a
payment under Section 8(a)(ii) if the Executive is entitled to a payment under
this Section 8(d)(i)(2)(b).
c. Health Care Coverage. The Executive shall be entitled to the continuation of the Executive’s
health care coverage under the Company’s employee benefit plans (including
medical, dental, vision and mental coverage) which the Executive had at the time
of the termination of employment (including coverage for the Executive’s
dependents to the extent such dependents were covered immediately prior to such
termination of employment) at the Company’s expense for the greater of (i) the
remainder of the Term of Employment then in effect or (ii) a period of two (2)
years commencing on the date of the Executive’s termination of employment. Such
health care continuation rights will be in addition to any rights the Executive
may have under ERISA Sections 600 and thereafter and Section 4980B of the
Internal Revenue Code (“COBRA coverage”).
d. Estate Planning. The Executive shall be entitled to reimbursement of the Executive’s
estate planning expenses (including attorneys’ fees) on the same basis, if any,
as to which the Executive was entitled to such reimbursements immediately prior
to such termination of employment for the greater of (i) the remainder of the
Term of Employment then in effect or (ii) a period of two (2) years commencing
on the date of termination of employment.
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(ii) Change in Control Defined. A “Change in Control” shall be deemed to have occurred if:
(1) any person or group (within the meaning of Rule 13d-3 of the rules and
regulations promulgated under the Securities Exchange Act of 1934, as amended)
shall acquire during the twelve-month period ending on the date of the most
recent acquisition by such person or group, in one or a series of transactions,
whether through sale of stock or merger, ownership of stock of the Company that
constitutes 35% or more of the total voting power of the stock of the Company or
any successor to the Company; (2) a merger in which the Company is a party
pursuant to which any person or such group acquires ownership of stock of the
Company that, together with stock held by such person or group, constitutes more
than 50% of the total fair market value or total voting power of the stock of
the Company, or (3) the sale, exchange, or transfer of all or substantially all
of the Company’s assets (other than a sale, exchange, or transfer to one or more
corporations where the stockholders of the Company before and after such sale,
exchange, or transfer, directly or indirectly, are the beneficial owners of at
least a majority of the voting stock of the corporation(s) to which the assets
were transferred).
(iii) Excise Tax Gross-Up. If the Executive becomes entitled to one or more payments (with a
“payment” for this purpose including the accelerated vesting of restricted
stock, stock options or other equity awards, or other non-cash benefits or
property), whether pursuant to the terms of this Agreement or any other plan or
agreement with the Company or any affiliated company (collectively,
“Change in Control
Payments”), which are
or become subject to the tax (the “Excise Tax”) imposed by Section 4999 of the
Internal Revenue Code of 1986, as amended (the “Code”), the Company shall pay to the
Executive at the time specified below such amount (the “Gross-up Payment”) as may be necessary to place the
Executive in the same after-tax position as if no portion of the Change in
Control Payments and any amounts paid to the Executive pursuant to Section 8 had
been subject to the Excise Tax. The Gross-up Payment shall include, without
limitation, reimbursement for any penalties and interest that may accrue in
respect of such Excise Tax. For purposes of determining the amount of the
Gross-up Payment, the Executive shall be deemed: (A) to pay federal income taxes
at the highest marginal rate of federal income taxation for the year in which
the Gross-up Payment is to be made; and (B) to pay any applicable state and
local income taxes at the highest marginal rate of taxation for the calendar
year in which the Gross-up Payment is to be made, net of the maximum reduction
in federal income taxes which could be obtained from deduction of such state and
local taxes if paid in such year. If the Excise Tax is subsequently determined
to be less than the amount taken into account hereunder at the time the Gross-up
Payment is made, the Executive shall repay to the Company at the time that the
amount such reduction in Excise Tax is finally determined (but, if previously
paid to the taxing authorities, not prior to the time the amount of such
reduction is refunded to the Executive or otherwise realized as a benefit by the
Executive) the portion of the Gross-up Payment that would not have been paid if
such Excise Tax had been used in initially calculating the Gross-up payment,
plus interest on the amount of such repayment at the rate provided in Section
1274 (b)(2)(B) of the Code. In the event that the Excise Tax is determined to
exceed the amount taken into account hereunder at the time the Gross-up Payment
is made, the Company shall make an additional Gross-up Payment in respect of
such excess (plus any interest and penalties payable with respect to such
excess) at the time that the amount of such excess is finally determined.
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(iv) The Gross-up Payment provided for above
shall be paid, subject to Section 22 [Compliance with Section 409A], on the 30th
day (or such earlier date as the Excise Tax becomes due and payable to the
taxing authorities) after it has been determined that the Change in Control
Payments (or any portion thereof) are subject to the Excise Tax; provided,
however, that if the amount of such Gross-up Payment or portion thereof cannot
be finally determined on or before such day, the Company shall pay to the
Executive on such day an estimate, as determined by counsel or auditors selected
by the Company and reasonably acceptable to the Executive, of the minimum amount
of such payments. The Company shall pay to the Executive the remainder of such
payments (together with interest at the rate provided in Section 1274(b)(2)(B)
of the Code) as soon as the amount thereof can be determined. In the event that
the amount of the estimated payments exceeds the amount subsequently determined
to have been due, the Executive shall repay such amount on the fifth day after
demand by the Company (together with interest at the rate provided in Section
1274(b)(2)(B) of the Code). The Company shall have the right to control all
proceedings with the Internal Revenue Service that may arise in connection with
the determination and assessment of any Excise Tax and, at its sole option, the
Company may pursue or forego any and all administrative appeals, proceedings,
hearings, and conferences with any taxing authority in respect of such Excise
Tax (including any interest or penalties thereon); provided, however, that the
Company’s control over any such proceedings shall be limited to issues with
respect to which a Gross-up Payment would be payable hereunder, and the
Executive shall be entitled to settle or contest any other issue raised by the
Internal Revenue Service or any other taxing authority. The Executive shall
cooperate with the Company in any proceedings relating to the determination and
assessment of any Excise Tax and shall not take any position or action that
would materially increase the amount of any Gross-up Payment hereunder.
(e) Timing of Payments. Any cash payments to
which the Executive is entitled under Sections 8(a), (c) and (d) shall be
payable in accordance with the Company’s payroll schedule and shall commence as
soon as practicable upon the period for revocation of the Release having expired
(and in any event on or prior to December 31 of the year in which Executive has
a Separation from Service); provided, however, that in the event that Executive
becomes entitled to such payments in connection with a Separation from Service
that occurs on or after November 1 of any calendar year, such payments shall
commence on the later of (i) the period for revocation of the Release having
expired or (ii) January 1 of the calendar year that immediately follows the year
in which the Executive has a Separation from Service.
9. Certain Employment Obligations.
(a) Employee Acknowledgement. The Company and the Executive
acknowledge that (i) the Company has a special interest in and derives
significant benefit from the unique skills and experience of the Executive; (ii)
as a result of the Executive’s service with the Company, the Executive will use
and have access to some of the Company’s proprietary and valuable Confidential
Information during the course of the Executive’s
employment; (iii) the Confidential Information has been developed and created by
the Company at substantial expense and constitutes valuable proprietary assets
of the Company, and the Company will suffer substantial damage and irreparable
harm which will be difficult to compute if, during the term of the Executive’s
employment or thereafter, the Executive should disclose or improperly use such
Confidential Information in
violation of the provisions of this Agreement; (iv) the Company will suffer
substantial damage and irreparable harm which will be difficult to compute if
the Executive competes with the company in violation of this Agreement; (v) the
Company will suffer substantial damage which will be difficult to compute if,
the Executive solicits or interferes with the Company’s employees, clients, or
customers; (vi) the provisions of this Agreement are reasonable and necessary
for the protection of the business of the Company; and (vii) the provisions of
this Agreement will not preclude the Executive from obtaining other gainful
employment or service.
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(b) Non-Compete.
(i) During the Term of Employment and for a
period of twenty-four (24) months following the Executive's termination of
employment with the Company, the Executive shall not, directly or indirectly,
own, manage, control, be employed by, consult with, participate in, or be
connected in any manner with the ownership, management, operation, control of,
or otherwise become involved with, any Competing Business, nor shall the
Executive undertake any planning to engage in any such activity.
For purposes of this Agreement, a
Competing Business shall mean any of the following: (1) any business that is
listed as a peer retailer in the Compensation Discussion and Analysis section of
the Company’s most current Proxy Statement filed with the U.S. Securities and
Exchange Commission as of the date of Executive’s termination of employment with
the Company, (2) any off-price retailer or retailer of discount merchandise,
including without limitation, Burlington Coat Factory Warehouse Corporation,
Macy’s, Inc., TJX Companies Inc., Retail Ventures Inc., Kohl’s Corporation,
Stein Mart, Inc., and (3) any affiliates, subsidiaries or successors of
businesses identified above.
(ii) The foregoing restrictions in Section
9(b)(i) shall have no force or effect in the event that: (i) the Executive’s
employment with the Company is terminated either by the Company pursuant to
Section 6(d)[Without Cause] or by the Executive pursuant to Section 6(e)
[Termination by the Executive for Good Reason]; or (ii) the Company fails to
approve or grant an extension of this Agreement in accordance with Section 1
hereof.
(iii) Section 9(b)(i) shall not prohibit the
Executive from making any investment of 1% or less of the equity securities of
any publicly-traded corporation which is considered to be a Competing Business.
(c) Non-Solicitation of Employees. During the Term of Employment and for a
period of 24 months following the Executive’s termination of that employment
with the Company, the Executive shall not, without the written permission of the
Company or an affected affiliate, directly or indirectly (i) solicit, employ or
retain, or have or cause any other person or entity to solicit, employ or
retain, any person who is employed by the Company or was employed by the Company
during the 6-month period prior to such solicitation, employment, or retainer,
(ii) encourage any such person not to devote his or her full business time to
the Company, or (iii) agree to hire or employ any such person.
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(d) Non-Solicitation of Third Parties. During the Term of Employment and for a
period of 24 months following the Executive’s termination of employment with the
Company, the Executive shall not directly or indirectly solicit or otherwise
influence any entity with a business arrangement with the Company, including,
without limitation, suppliers, sales representatives, lenders, lessors, and
lessees, to discontinue, reduce, or otherwise materially or adversely affect
such relationship.
(e) Non-Disparagement. The Executive acknowledges and agrees that the Executive will not defame
or criticize the services, business, integrity, veracity, or personal or
professional reputation of the Company or any of its directors, officers,
employees, affiliates, or agents of any of the foregoing in either a
professional or personal manner either during the term of the Executive’s
employment or thereafter.
10. Company Remedies for Executive’s Breach of Certain Obligations.
(a) The Executive acknowledges and agrees
that in the event that the Executive breaches or threatens to breach Sections 5
or 9 of this Agreement, all compensation and benefits otherwise payable pursuant
to this Agreement and the vesting and/or exercisability of all stock options,
restricted stock, performance shares and other forms of equity compensation
previously awarded to the Executive, notwithstanding the provisions of any
agreement evidencing any such award to the contrary, shall immediately cease.
(b) The Company shall give prompt notice to
the Executive of its discovery of a breach by the Executive of Section 9 of this
Agreement. If it is determined by a vote of not less than two-thirds of the
members of the Board that the Executive has breached Section 9 of this Agreement
and has not cured such breach within ten (10) business days of such notice,
then:
(i) the Executive shall forfeit to the
Company (A) all stock options, stock appreciation rights, performance shares and
other equity compensation awards (other than shares of restricted stock,
restricted stock units or similar awards) granted to the Executive by the
Company which remain outstanding and unexercised or unpaid as of the date of
such determination by the Board (the “Breach Determination
Date”) and (B) all
shares of restricted stock, restricted stock units and similar awards granted to
the Executive by the Company which continue to be held by the Executive as of
the Breach Determination Date to the extent that such awards vested during the
Forfeiture Period (as defined below); and
(ii) the Executive shall pay to the Company
all gains realized by the Executive upon (A) the exercise by or payment in
settlement to the Executive on and after the commencement of the Forfeiture
Period of stock options, stock appreciation rights, performance shares and other
equity compensation awards (other than shares of restricted stock, restricted
stock units or similar awards) granted to the Executive by the Company and (B)
the sale on and after the commencement of the Forfeiture Period of shares or
other property received by the Executive pursuant to awards of restricted stock,
restricted stock units or similar awards granted to the Executive by the Company
and which vested during the Forfeiture Period.
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(c) For purposes of this Section, the gain
realized by the Executive upon the exercise or payment in settlement of stock
options, stock appreciation rights, performance shares and other equity
compensation awards shall be equal to (A) the closing sale price on the date of
exercise or settlement (as reported on the stock exchange or market system
constituting the principal market for the shares subject to the applicable
award) of the number of vested shares issued to the Executive upon such exercise
or settlement, reduced by the purchase price, if any, paid by the Executive to
acquire such shares, or (B) if any such award was settled by payment in cash to
the Executive, the gain realized by the Executive shall be equal to the amount
of cash paid to the Executive. Further, for purposes of this Section, the gain
realized by the Executive upon the sale of shares or other property received by
the Executive pursuant to awards of restricted stock, restricted stock units or
similar awards shall be equal to the gross proceeds of such sale realized by the
Executive. Gains determined for purposes of this Section shall be determined
without regard to any subsequent increase or decrease in the market price of the
Company’s stock or taxes paid by or withheld from the Executive with respect to
such transactions.
(d) For the purposes of this Section, the
“Forfeiture Period” shall be the
period ending on the Breach Determination Date and beginning on the earlier of
(A) the date six months prior to the Breach Determination Date or (B) the
business day immediately preceding the date of the Executive’s termination of
employment with the Company.
(e) The Company shall have the right (but not
the obligation) to deduct from any amounts payable from time to time to the
Executive by the Company pursuant to this Agreement or otherwise (including
wages or other compensation, vacation pay or other benefits, and any other
amounts owed to the Executive by the Company) any and all amounts the Executive
is required to pay to the Company pursuant to this Section. The Executive agrees
to pay to the Company immediately upon the Breach Determination Date the amount
payable by the Executive to the Company pursuant to this Section which the
Company has not recovered by means of such deductions.
(f) The Executive acknowledges that money
will not adequately compensate the Company for the substantial damages that will
arise upon the breach or threatened breach of Sections 5 or 9 of this Agreement
and that the Company will not have any adequate remedy at law. For this reason,
such breach or threatened breach will not be subject to the arbitration clause
in Section 19; rather, the Company will be entitled, in addition to other rights
and remedies, to specific performance, injunctive relief, and other equitable
relief to prevent or restrain such breach or threatened breach. The Company may
obtain such relief from (1) any court of competent jurisdiction, (2) an
arbitrator pursuant to Section 19 hereof, or (3) a combination of the two (e.g.,
by simultaneously seeking arbitration under Section 19 and a temporary
injunction from a court pending the outcome of the arbitration). It shall be the
Company’s sole and exclusive right to elect which approach to use to vindicate
its rights. The Executive further agrees that in the event of a breach or
threatened breach, the Company shall be entitled to obtain an immediate
injunction and restraining order to prevent such breach and/or threatened breach
and/or continued breach, without posting a bond or having to prove irreparable
harm or damages, and to obtain all costs and expenses, including reasonable
attorneys’ fees and costs. In addition, the existence of any claim or cause of
action by the Executive against the Company, whether predicated on this Agreement or otherwise, shall not
constitute a defense to the enforcement by the Company of the restrictive
covenants in this Agreement.
16
11. Exercise of Stock Options Following Termination. If the Executive's employment terminates,
Executive (or the Executive's estate) may exercise the Executive's right to
purchase any vested stock under the stock options granted to Executive by the
Company as provided in the applicable stock option agreement or Company plan.
All such purchases must be made by the Executive in accordance with the
applicable stock option plans and agreements between the parties.
12. Successors; Binding Agreement. This Agreement and all rights of the
Executive hereunder shall inure to the benefit of and be enforceable by the
Executive’s personal or legal representatives, executors, administrators,
successors, heirs, distributees, devisees and legatees. If the Executive should
die while any amounts would still be payable to the Executive hereunder, all
such amounts shall be paid in accordance with the terms of this Agreement and
applicable law to the Executive’s beneficiary pursuant to a written designation
of beneficiary, or, if there is no effective written
designation of beneficiary by the Executive, to the Executive’s estate.
13. Insurance and Indemnity. The Company shall, to the extent
permitted by law, include the Executive during the Term of Employment under any
directors and officers liability insurance policy maintained for its directors
and officers, with coverage at least as favorable to the Executive in amount and
each other material respect as the coverage of other officers covered thereby.
The Company’s obligation to provide insurance and indemnify the Executive shall
survive expiration or termination of this Agreement with respect to proceedings
or threatened proceedings based on acts or omissions of the Executive occurring
during the Executive’s employment with the Company. Such obligations shall be
binding upon the Company’s successors and assigns and shall inure to the benefit
of the Executive’s heirs and personal representatives.
14. Notice. For
the purposes of this Agreement, notices, demands and all other communications
provided for in the Agreement shall be in writing and shall be deemed to have
been duly given when delivered or (unless otherwise specified) mailed by United
States registered mail, return receipt requested, postage prepaid, addressed as
follows:
| If to the Executive: | |||
| If to the Company: | Ross Stores, Inc. | ||
| 4440 Rosewood Drive | |||
| Pleasanton, CA 94588 | |||
| Attention: General Counsel | |||
or to such other
address as any party may have furnished to the other in writing in accordance
herewith, except that notices of change of address shall be effective only upon
receipt.
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15. Complete Agreement; Modification, Waiver; Entire
Agreement. This
Agreement, along with any stock option, restricted stock, performance share or
other equity compensation award agreements between the parties, and term sheet
referencing such specific awards, represents the complete agreement of the
parties with respect to the subject matter hereof and supersedes all prior and
contemporaneous agreements, promises or representations of the parties, except
those relating to repayment of signing and related bonuses, or relocation
expense reimbursements. To the extent that the bonus payment provisions (i.e.,
post-termination bonus payments) provided in this Agreement differ from the
provisions of the Company’s incentive bonus plans (currently the Incentive
Compensation Plan) or any replacement plans, such bonus payments shall be paid
pursuant to the provisions of this Agreement except to the extent expressly
prohibited by law. Except as provided by Section 22 [Compliance with Section
409A], no provision of this Agreement may be amended or modified except in a
document signed by the Executive and the chairman of the Committee or such other
person as may be designated by the Board. No waiver by the Executive or the
Company of any breach of, or lack of compliance with, any condition or provision
of this Agreement by the other party shall be considered a waiver of any other
condition or provision or the same condition or provision at another time. To
the extent that this Agreement is in any way deemed to be inconsistent with any
prior or contemporaneous stock option, restricted stock, performance share or
other equity compensation award agreements between the parties, or term sheet
referencing such specific awards, the terms of this Agreement shall control. No
agreements or representations, oral or otherwise, with respect to the subject
matter hereof have been made by either party which are not set forth expressly
in this Agreement.
16. Governing Law - Severability. The validity, interpretation,
construction, performance, and enforcement of this Agreement shall be governed
by the laws of the state in which the Executive’s principle place of employment
described in Section 3 is located without reference to that state’s choice of
law rules. If any provision of this Agreement shall be held or deemed to be
invalid, illegal, or unenforceable in any jurisdiction, for any reason, the
invalidity of that provision shall not have the effect of rendering the
provision in question unenforceable in any other jurisdiction or in any other
case or of rendering any other provisions herein unenforceable, but the invalid
provision shall be substituted with a valid provision which most closely
approximates the intent and the economic effect of the invalid provision and
which would be enforceable to the maximum extent permitted in such jurisdiction
or in such case.
17. Mitigation Not Required. In the event the Executive’s employment
with the Company terminates for any reason, the Executive shall not be obligated
to seek other employment following such termination. However, any amounts due
the Executive under Sections 8(a)(i); 8(a)(ii); 8(d)(i)(2)(a),(b),(c) or (d);
and/or any additional salary provided under Section 8(d)(i)(1) of this Agreement
shall be offset by any cash remuneration, health care coverage and/or estate
planning reimbursements attributable to any subsequent employment that the
Executive may obtain during the period of payment of compensation under this
Agreement following the termination of the Executive’s employment with the
Company.
18. Withholding. All payments required to be made by the Company hereunder to the
Executive or the Executive’s estate or beneficiaries shall be subject to the
withholding of such amounts as the Company may reasonably determine it should
withhold pursuant to any applicable
law. To the extent permitted, the Executive may provide all or any part of any
necessary withholding by contributing Company stock with value, determined on
the date such withholding is due, equal to the number of shares contributed
multiplied by the closing price per share as reported on the securities exchange
constituting the primary market for the Company’s stock on the date preceding
the date the withholding is determined.
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19. Arbitration.
In the event of any dispute or claim relating to or arising out of the parties’
employment relationship or this Agreement (including, but not limited to, any
claims of breach of contract, wrongful termination, or age, race, sex,
disability or other discrimination), all such disputes shall be fully, finally
and exclusively resolved by binding arbitration conducted by the American
Arbitration Association in the city in which the Executive’s principal place of
employment is located by an arbitrator mutually agreed upon by the parties
hereto or, in the absence of such agreement, by an arbitrator selected in
accordance with the Employment Arbitration Rules of the American Arbitration
Association, provided, however, that this arbitration provision shall not apply,
unless the Company elects otherwise, to any disputes or claims relating to or
arising out of the Executive’s breach of Sections 5 or 9 of this Agreement. If
either the Company or the Executive shall request, arbitration shall be
conducted by a panel of three arbitrators, one selected by the Company, one
selected by the Executive, and the third selected by agreement of the first two,
or, in the absence of such agreement, in accordance with such Rules. The Company
shall pay all costs of any arbitration; provided, however, that each party shall
pay its own attorney and advisor fees.
If there is termination of the
Executive’s employment with the Company followed by a dispute as to whether the
Executive is entitled to the benefits provided under this Agreement, then,
during the period of that dispute the Company shall pay the Executive fifty
percent (50%) of the amount specified in Section 8 hereof (except that the
Company shall pay one hundred percent (100%) of any insurance premiums provided
for in Section 8), if, and only if, the Executive agrees in writing that if the
dispute is resolved against the Executive, the Executive shall promptly refund
to the Company all such payments received by, or made by the Company on behalf
of, the Executive. If the dispute is resolved in the Executive’s favor, promptly
after resolution of the dispute the Company shall pay the Executive the sum that
was withheld during the period of the dispute plus interest at the rate provided
in Section 1274(d) of the Code, compounded quarterly.
20. Attorney’s Fees. Each party shall bear its own attorney’s fees and costs incurred in any
action or dispute arising out of this Agreement.
21. Miscellaneous.
No right or interest to, or in, any payments shall be assignable by the
Executive; provided, however, that the Executive shall not be precluded from
designating in writing one or more beneficiaries to receive any amount that may
be payable after the Executive’s death and the legal representative of the
Executive’s estate shall not be precluded from assigning any right hereunder to
the person or persons entitled thereto. This Agreement shall be binding upon and
shall inure to the benefit of the Executive, the Executive’s heirs and legal
representatives and, the Company and its successors.
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22. Compliance with Section 409A. Notwithstanding any other provision of
this Agreement to the contrary, the provision, time and manner of payment or
distribution of all compensation and benefits provided by this Agreement that
constitute nonqualified deferred compensation subject to and not exempted from
the requirements of Code Section 409A (“Section 409A Deferred
Compensation”) shall
be subject to, limited by and construed in accordance with the requirements of
Code Section 409A and all regulations and other guidance promulgated by the
Secretary of the Treasury pursuant to such Section (such Section, regulations
and other guidance being referred to herein as “Section 409A”), including the following:
(a) Separation from Service. Payments and benefits constituting
Section 409A Deferred Compensation otherwise payable or provided pursuant to
Section 8 upon the Executive’s termination of employment shall be paid or
provided only at the time of a termination of the Executive’s employment which
constitutes a Separation from Service. For the purposes of this Agreement, a
“Separation from
Service” is a
separation from service within the meaning of Treasury Regulation Section
1.409A-1(h).
(b) Six-Month Delay Applicable to Specified Employees. If, at the time of a Separation from
Service of the Executive, the Executive is a “specified employee” within the
meaning of Section 409A(a)(2)(B(i) (a “Specified Employee”), then any payments and benefits
constituting Section 409A Deferred Compensation to be paid or provided pursuant
to Section 8 upon the Separation from Service of the Executive shall be paid or
provided commencing on the later of (i) the date that is six (6) months after
the date of such Separation from Service or, if earlier, the date of death of
the Executive (in either case, the “Delayed Payment Date”), or (ii) the
date or dates on which such Section 409A Deferred Compensation would otherwise
be paid or provided in accordance with Section 8. All such amounts that would,
but for this Section 22(b), become payable prior to the Delayed Payment Date
shall be accumulated and paid on the Delayed Payment Date.
(c) Health Care and Estate Planning Benefits. In the event that all or any of the
health care or estate planning benefits to be provided pursuant to Sections
8(d)(i)(2)(c) or 8(d)(i)(2)(d) as a result of a Participant’s Separation from
Service constitute Section 409A Deferred Compensation, the Company shall provide
for such benefits constituting Section 409A Deferred Compensation in a manner
that complies with Section 409A. To the extent necessary to comply with Section
409A, the Company shall determine the health care premium cost necessary to
provide such benefits constituting Section 409A Deferred Compensation for the
applicable coverage period and shall pay such premium cost which becomes due and
payable during the applicable coverage period on the applicable due date for
such premiums; provided, however, that if the Executive is a Specified Employee,
the Company shall not pay any such premium cost until the Delayed Payment Date.
If the Company’s payment pursuant to the previous sentence is subject to a
Delayed Payment Date, the Executive shall pay the premium cost otherwise payable
by the Company prior to the Delayed Payment Date, and on the Delayed Payment
Date the Company shall reimburse the Executive for such Company premium cost
paid by the Executive and shall pay the balance of the Company’s premium cost
necessary to provide such benefit coverage for the remainder of the applicable
coverage period as and when it becomes due and payable over the applicable
period.
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(d) Stock-Based Awards. The vesting of any stock-based compensation awards which constitute
Section 409A Deferred Compensation and are held by the Executive, if the
Executive is a Specified Employee, shall be accelerated in accordance with this
Agreement to the extent applicable; provided, however, that the payment in
settlement of any such awards shall occur on the Delayed Payment Date. Any
stock-based compensation which vests and becomes payable upon a Change in
Control in accordance with Section 8(d)(i)(1) shall not be subject to this
Section 22(d).
(e) Installments.
Executive’s right to receive any installment payments payable hereunder shall be
treated as a right to receive a series of separate payments and, accordingly,
each such installment payment shall at all times be considered a separate and
distinct payment for purposes of Section 409A.
(f) Reimbursements. To the extent that any reimbursements payable to Executive pursuant to
this Agreement are subject to the provisions of Section 409A of the Code, such
reimbursements shall be paid to Executive no later than December 31 of the year
following the year in which the cost was incurred, the amount of expenses
reimbursed in one year shall not affect the amount eligible for reimbursement in
any subsequent year, and Executive’s right to reimbursement under this Agreement
will not be subject to liquidation or exchange for another benefit.
(g) Rights of the Company; Release of Liability. It is the mutual intention of the
Executive and the Company that the provision of all payments and benefits
pursuant to this Agreement be made in compliance with the requirements of
Section 409A. To the extent that the provision of any such payment or benefit
pursuant to the terms and conditions of this Agreement would fail to comply with
the applicable requirements of Section 409A, the Company may, in its sole and
absolute discretion and without the consent of the Executive, make such
modifications to the timing or manner of providing such payment and/or benefit
to the extent it determines necessary or advisable to comply with the
requirements of Section 409A; provided, however, that the Company shall not be
obligated to make any such modifications. Any such modifications made by the
Company shall, to the maximum extent permitted in compliance with the
requirements of Section 409A, preserve the aggregate monetary face value of such
payments and/or benefits provided by this Agreement in the absence of such
modification; provided, however, that the Company shall in no event be obligated
to pay any interest or other compensation in respect of any delay in the
provision of such payments or benefits in order to comply with the requirements
of Section 409A. The Executive acknowledges that (i) the provisions of this
Section 22 may result in a delay in the time at which payments would otherwise
be made pursuant to this Agreement and (ii) the Company is authorized to amend
the this Agreement, to void or amend any election made by the Executive under
this Agreement and/or to delay the payment of any monies and/or provision of any
benefits in such manner as may be determined by the Company, in its discretion,
to be necessary or appropriate to comply with Section 409A (including any
transition or grandfather rules thereunder) without prior notice to or consent
of the Executive. The Executive hereby releases and holds harmless the Company,
its directors, officers and stockholders from any and all claims that may arise
from or relate to any tax liability, penalties, interest, costs, fees or other
liability incurred by the Executive as a result of the application of Code
Section 409A.
21
23. Future Equity Compensation. The Executive understands and
acknowledges that all awards, if any, of stock options, restricted stock,
performance shares and other forms of equity compensation by the Company are
made at the sole discretion of the Board of Directors of the Company or a
committee thereof. The Executive further understands and acknowledges, however,
that unless the Executive has executed this Agreement and each successive
amendment extending the Initial Term or any subsequent Renewal Term of the
Agreement as may be agreed to by the Company and the Executive, it is the
intention of the Board of Directors and the Executive that, notwithstanding any
continued employment with the Company, (a) the Company shall have no obligation
to grant any award of stock options, restricted stock, performance shares or any
other form of equity compensation which might otherwise have been granted to the
Executive on or after the intended commencement of the Initial Term or such
successive Renewal Term for which the Executive has failed to sign the Agreement
or the applicable Term of Employment extension amendment and (b) any such award
which is nevertheless granted to the Executive after the intended commencement
of the Initial Term or Renewal Term for which the Executive has failed to sign
such Agreement or applicable extension amendment shall not vest unless and until
the Executive has executed the Agreement or applicable extension amendment,
notwithstanding the provisions of any agreement evidencing such award to the
contrary.
IN WITNESS WHEREOF, the parties have executed this
Executive Employment Agreement effective as of the date and year first above
written.
| ROSS STORES, INC. | EXECUTIVE | |||
| By: Michael Balmuth | ||||
| Vice Chairman and Chief | ||||
| Executive Officer | ||||
22
Exhibit A-1
CONFIDENTIAL SEPARATION AGREEMENT AND
GENERAL RELEASE
This is an
Agreement between ______________ (“Employee”) and Ross Stores, Inc. (“Ross”).
The parties agree to the following terms and conditions:
| 1. | Employee ______________ employment with Ross effective ______________ (the “Separation Date”). | ||
| 2. | Any inquiries by prospective employers or others should be referred to Ross’ third party provider The Work Number, phone number 1-800-367-5690 or http://www.theworknumber.com. | ||
| 3. | Employee understands that the Executive Employment Agreement, effective _______ (“Executive Agreement”), requires Employee to execute this General Release as a condition to receiving cash payments, benefits and equity as may be provided under the terms of the Executive Agreement. | ||
| 4. | In consideration for Ross’ promises herein, Employee knowingly and voluntarily releases and forever discharges Ross, and all parent corporations, affiliates, subsidiaries, divisions, successors and assignees, as well as the current and former employees, attorneys, officers, directors and agents thereof (collectively referred to throughout the remainder of this Agreement as “Releasees”), of and from any and all claims, judgments, promises, agreements, obligations, damages, losses, costs, expenses (including attorneys’ fees) or liabilities of whatever kind and character, known and unknown, which Employee may now have, has ever had, or may in the future have, arising from or in any way connected with any and all matters from the beginning of time to the date hereof, including but not limited to any alleged causes of action for: | ||
|
|||
| Employee’s Initials | Ross’ Initials |
-1-
Exhibit A-1
| 5. | This Agreement does not prevent Employee from filing a charge of discrimination with the Equal Employment Opportunity Commission, although by signing this Agreement Employee waives her right to recover any damages or other relief in any claim or suit brought by or through the Equal Employment Opportunity Commission or any other state or local agency on her behalf under any federal or state discrimination law, except where prohibited by law. Employee agrees to release and discharge Ross not only from any and all claims which she could make on her own behalf but also specifically waive any right to become, and promise not to become, a member of any class in any proceeding or case in which a claim or claims against Ross may arise, in whole or in part, from any event which occurred as of the date of this Agreement. Employee agrees to pay for any legal fees or costs incurred by Ross as a result of any breach of the promises in this paragraph. The parties agree that if Employee, by no action of her own, becomes a mandatory member of any class from which she cannot, by operation of law or order of court, opt out, Employee shall not be required to pay for any legal fees or costs incurred by Ross as a result. | ||
| 6. | Employee affirms that she has been paid and/or has received all leave (paid or unpaid), compensation, wages, bonuses, commissions, and/or benefits to which she may be entitled and that no other leave (paid or unpaid), compensation, wages, bonuses, commissions and/or benefits are due to her, except as provided in this Agreement. Employee furthermore affirms that she has no known workplace injuries or occupational diseases and has been provided and/or has not been denied any leave requested, including any under the Family and Medical Leave Act or any other leaves authorized by federal or state law, and that Employee has not reported any purported improper, unethical or illegal conduct or activities to any supervisor, manager, executive human resources representative or agent of Ross Stores and has no knowledge of any such improper, unethical or illegal conduct or activities. Employee additionally represents and affirms that during the course of employment at Ross, Employee has taken no actions contrary to or inconsistent with Employee’s job responsibilities or the best interests of Ross’ business. | ||
| 7. | The parties expressly acknowledge that those certain employment obligations set forth in the Executive Agreement, including but not limited to all obligations set forth in Paragraph 9 of the Executive Agreement, shall remain in full force and effect for the time period(s) specified in the Executive Agreement. | ||
| 8. | Employee agrees that this is a private agreement and that she will not discuss the fact that it exists or its terms with anyone else except with her spouse, attorney, accountant, or as required by law. Further, Employee agrees not to defame, disparage or demean Ross in any way (excluding actions or communications expressly required or permitted by law | ||
| Employee’s Initials | Ross’ Initials |
-2-
Exhibit A-1
| 9. | Any party to this Agreement may bring an action in law or equity for its breach. Unless otherwise ordered by the Court, only the provisions of this Agreement alleged to have been breached shall be disclosed. | ||
| 10. | This Agreement has been made in the State of New York and the law of said State shall apply to it. If any part of this Agreement is found to be invalid, the remaining parts of the Agreement will remain in effect as if no invalid part existed. | ||
| 11. | This Agreement sets forth the entire agreement between the parties hereto, and fully supersedes any prior agreements or understandings between the parties, except for any confidentiality, trade secrets and inventions agreements previously entered into with the company (which will remain in full force and effect), and may not be modified except in a writing agreed to and signed by both parties, providing however that Employer may modify this form of agreement from time to time solely as needed to comply with federal, state or local laws in effect that the time this Agreement is to be executed. Employee acknowledges that she has not relied on any representations, promises, or agreements of any kind made to her in connection with her decision to accept this Agreement except for those set forth in this Agreement. | ||
FOR
40+
| 12. | Waiver: By signing this Agreement, Employee acknowledges that she: | ||
| (a) Has carefully read and understands this Agreement; | |||
| (b) Has been given a full twenty-one (21) days within which to consider the terms of this Agreement and consult with an attorney of her choice, and to the extent she executes this Agreement prior to expiration of the full twenty-one (21) days, knowingly and voluntarily waives that period following consultation with an attorney of her choice; | |||
| (c) Is, through this Agreement, releasing Ross from any and all claims she may have against it that have arisen as of the date of this Agreement, including but not limited to, rights or claims arising under the Age Discrimination in Employment Act of 1967 (29 U.S.C. §62l, et seq.); | |||
| (d) Knowingly and voluntarily agrees to all of the terms set forth in this Agreement; | |||
| (e) Knowingly and voluntarily intends to be legally bound by the same; | |||
| (f) Is hereby advised in writing to consider the terms of this Agreement and to consult with an attorney of her choice prior to executing this Agreement; | |||
| (g) Has consulted with an attorney of her choosing prior to signing this Agreement; | |||
| (h) Understands that rights or claims under the Age Discrimination in Employment Act of 1967 (29 U.S.C. § 621, et seq.) that may arise after the date of this Agreement are not waived; | |||
| (i) Has a full seven (7) days following the execution of this Agreement to revoke this Agreement ("the Revocation Period") in writing and hereby is advised that this Agreement shall not become effective or enforceable until the Revocation Period has expired. | |||
| Employee’s Initials | Ross’ Initials |
-3-
Exhibit A-1
| 13. |
Employee
fully understands the final and binding effect of the Agreement. Employee
acknowledges that she signs this Agreement voluntarily of her own free
will.
|
The parties
hereto knowingly and voluntarily executed this Agreement as of the date set
forth below:
| Dated: | ||||
| (“Employee”) | ||||
| Dated: | By: | |||
| ROSS STORES, INC. (“Ross”) |
| Employee’s Initials | Ross’ Initials |
-4-
Exhibit A-2
CONFIDENTIAL SEPARATION AGREEMENT AND GENERAL
RELEASE
This is
an Agreement between ______________ (“Employee”) and Ross Stores, Inc. (“Ross”).
The parties agree to the following terms and conditions:
| 1. | Employee ______________ employment with Ross effective ______________ (the “Separation Date”). | ||
| 2. | Any inquiries by prospective employers or others should be referred to Ross’ third party provider The Work Number, phone number 1-800-367-5690 or http://www.theworknumber.com. | ||
| 3. | Employee understands that the Executive Employment Agreement, effective _______ (“Executive Agreement”), requires Employee to execute this General Release as a condition to receiving cash payments, benefits and equity as may be provided under the terms of the Executive Agreement. | ||
| 4. | In consideration for Ross’ promises herein, Employee knowingly and voluntarily releases and forever discharges Ross, and all parent corporations, affiliates, subsidiaries, divisions, successors and assignees, as well as the current and former employees, attorneys, officers, directors and agents thereof (collectively referred to throughout the remainder of this Agreement as “Releasees”), of and from any and all claims, judgments, promises, agreements, obligations, damages, losses, costs, expenses (including attorneys’ fees) or liabilities of whatever kind and character, known and unknown, which Employee may now have, has ever had, or may in the future have, arising from or in any way connected with any and all matters from the beginning of time to the date hereof, including but not limited to any alleged causes of action for: | ||
|
|||
| Employee’s Initials | Ross’ Initials |
-1-
Exhibit A-2
|
|||
| 5. |
Claims Excluded from this
Release:
However, notwithstanding the foregoing, nothing in this Agreement shall be
construed to waive any right that is not subject to waiver by private
agreement, including, without limitation, any claims arising under state
unemployment insurance or workers compensation laws or California Labor
Code section 2802.
Employee understands
that rights or claims under the Age Discrimination in Employment Act of
1967 (29 U.S.C. § 621, et seq.) that may arise after the date of
this Agreement are not waived. Likewise, nothing in this Agreement shall
be construed to prohibit Employee from filing a charge or complaint
challenging the validity of this Agreement with the Equal Employment
Opportunity Commission or participating in any investigation or proceeding
conducted by the Equal Employment Opportunity Commission.
|
||
| 6. |
Subject to
the continuing viability of the Claims Excluded from this Agreement, as
described in the paragraph above, Employee expressly waives and
relinquishes all rights and benefits of section 1542 of the Civil Code of
the State of California, and Employee does so understanding and
acknowledging the significance and consequence of specifically waiving
section 1542. Section 1542 of the Civil Code of the State of California
states as follows:
|
| Employee’s Initials | Ross’ Initials |
-2-
Exhibit A-2
A general release does not extend to claims which the creditor does not
know or suspect to exist in his favor at the time of executing the release,
which if known by him must have materially affected his settlement with the
debtor.
| Employee warrants she has read this Agreement, including this waiver of California Civil Code section 1542, and that Employee has consulted counsel or has had the opportunity to consult counsel about this Agreement and specifically about the waiver of section 1542. Employee understands this Agreement and the section 1542 waiver, and so Employee freely and knowingly enters into this Agreement. Employee acknowledges she may later discover facts different from or in addition to those she now knows or believes to be true regarding the matters released or described in this Agreement, and even so Employee agrees the releases and agreements contained in this Agreement shall remain effective in all respects notwithstanding any later discovery of any different or additional facts. Employee assumes any and all risk of mistake in connection with the true facts involved in the matters, disputes, or controversies described in this Agreement or with regard to any facts now unknown to Employee relating to those matters. | |||
| 7. | Employee affirms that she has been paid and/or has received all leave (paid or unpaid), compensation, wages, bonuses, commissions, and/or benefits to which she may be entitled and that no other leave (paid or unpaid), compensation, wages, bonuses, commissions and/or benefits are due to her, except as provided in this Agreement. Employee furthermore affirms that she has no known workplace injuries or occupational diseases and has been provided and/or has not been denied any leave requested, including any under the Family and Medical Leave Act or any other leaves authorized by federal or state law, and that Employee has not reported any purported improper, unethical or illegal conduct or activities to any supervisor, manager, executive human resources representative or agent of Ross Stores and has no knowledge of any such improper, unethical or illegal conduct or activities. Employee additionally represents and affirms that during the course of employment at Ross, Employee has taken no actions contrary to or inconsistent with Employee’s job responsibilities or the best interests of Ross’ business. | ||
| 8. | During the course of employment at Ross, Employee has become aware of a variety of confidential information related to Ross business and competitive position. Employee acknowledges that this confidential information includes information regarding Ross associate compensation, performance, and other terms of employment as to Ross associates. Employee agrees not to use or disclose in any manner such confidential, or trade secret information (which includes but is not limited to, marketing and profit information, potential site location, or other concepts or materials of Ross). | ||
| In furtherance of maintaining the confidentiality of such information, and in consideration for the payments and benefits provided by Ross under this Agreement, Employee also agrees to not directly or indirectly solicit any other employee of Ross for a competing business or induce or attempt to induce any other employee of Ross to terminate his or her employment with Ross for a period of twelve (12) months following Separation Date. | |||
| The parties agree that any violation of the provisions in this paragraph and the below provisions regarding confidentiality and non-disparagement would cause Ross significant, immediate and irreparable harm, entitling Ross to injunctive relief in an appropriate court of law. Further, the parties agree that in event of Employee’s violation of such provisions, Ross will be entitled to recover its reasonable attorney’s fees and costs incurred in successfully enforcing such provisions. | |||
| Employee’s Initials | Ross’ Initials |
-3-
Exhibit A-2
| 9. | Employee agrees that this is a private agreement and that she will not discuss the fact that it exists or its terms with anyone else except with her spouse, attorney, accountant, or as required by law. Further, Employee agrees not to defame, disparage or demean Ross in any way (excluding actions or communications expressly required or permitted by law | ||
| 10. | Any party to this Agreement may bring an action in law or equity for its breach. Unless otherwise ordered by the Court, only the provisions of this Agreement alleged to have been breached shall be disclosed. | ||
| 11. | This Agreement has been made in the State of California and the law of said State shall apply to it. If any part of this Agreement is found to be invalid, the remaining parts of the Agreement will remain in effect as if no invalid part existed. | ||
| 12. | This Agreement sets forth the entire agreement between the parties hereto, and fully supersedes any prior agreements or understandings between the parties, except for any confidentiality, trade secrets and inventions agreements previously entered into with the company (which will remain in full force and effect), and may not be modified except in a writing agreed to and signed by both parties, providing however that Employer may modify this form of agreement from time to time solely as needed to comply with federal, state or local laws in effect that the time this Agreement is to be executed. Employee acknowledges that she has not relied on any representations, promises, or agreements of any kind made to her in connection with her decision to accept this Agreement except for those set forth in this Agreement. | ||
FOR
40+
| 13. | Waiver: By signing this Agreement, Employee acknowledges that she: | ||
| (a) Has carefully read and understands this Agreement; | |||
| (b) Has been given a full twenty-one (21) days within which to consider the terms of this Agreement and consult with an attorney of her choice, and to the extent she executes this Agreement prior to expiration of the full twenty-one (21) days, knowingly and voluntarily waives that period following consultation with an attorney of her choice; | |||
| (c) Is, through this Agreement, releasing Ross from any and all claims she may have against it that have arisen as of the date of this Agreement, including but not limited to, rights or claims arising under the Age Discrimination in Employment Act of 1967 (29 U.S.C. §62l, et seq.); | |||
| Employee’s Initials | Ross’ Initials |
-4-
Exhibit A-2
| (d) Knowingly and voluntarily agrees to all of the terms set forth in this Agreement; | |||
| (e) Knowingly and voluntarily intends to be legally bound by the same; | |||
| (f) Is hereby advised in writing to consider the terms of this Agreement and to consult with an attorney of her choice prior to executing this Agreement; | |||
| (g) Has consulted with an attorney of her choosing prior to signing this Agreement; | |||
| (h) Understands that rights or claims under the Age Discrimination in Employment Act of 1967 (29 U.S.C. § 621, et seq.) that may arise after the date of this Agreement are not waived; | |||
| (i) Has a full seven (7) days following the execution of this Agreement to revoke this Agreement ("the Revocation Period") in writing and hereby is advised that this Agreement shall not become effective or enforceable until the Revocation Period has expired. | |||
| 14. | Employee fully understands the final and binding effect of the Agreement. Employee acknowledges that she signs this Agreement voluntarily of her own free will. | ||
The parties
hereto knowingly and voluntarily executed this Agreement as of the date set
forth below:
| Dated: | ||||
| (“Employee”) | ||||
| Dated: | By: | |||
| ROSS STORES, INC. (“Ross”) |
| Employee’s Initials | Ross’ Initials |
-5-