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UNITED STATES

SECURITIES AND EXCHANGE COMMISSION

WASHINGTON, D.C. 20549

 


 

FORM 10-Q

 


 

x QUARTERLY REPORT UNDER SECTION 13 OR 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934

 

FOR THE QUARTERLY PERIOD ENDED March 31, 2004

 

¨ TRANSITION REPORT UNDER SECTION 13 OR 15 (d) OF THE SECURITIES EXCHANGE ACT OF 1934

 

COMMISSION FILE NUMBER 0-22955

 


 

BAY BANKS OF VIRGINIA, INC.

(EXACT NAME OF REGISTRANT AS SPECIFIED IN ITS CHARTER)

 


 

VIRGINIA   54-1838100

(STATE OR OTHER JURISDICTION OF

INCORPORATION OR ORGANIZATION)

 

(I.R.S. EMPLOYER

IDENTIFICATION NO.)

100 SOUTH MAIN STREET, KILMARNOCK, VA   22482
(ADDRESS OF PRINCIPAL EXECUTIVE OFFICES)   (ZIP CODE)

 

(804) 435-1171

(REGISTRANT’S TELEPHONE NUMBER, INCLUDING AREA CODE)

 


 

Indicate by checkmark whether the registrant (1) has filed all reports required to be filed by Section 13 or 15(d) of the Securities Exchange Act of 1934 during the preceding 12 months (or for such shorter period that the registrant was required to file such reports), and (2) has been subject to such filing requirements for the past 90 days    x  yes    ¨  no

 

Indicate by check mark whether the registrant is an accelerated filer (as defined in Rule 12b-2 of the Act).    ¨  yes    x  no

 

Indicate the number of shares outstanding of each of the issuer’s classes of common stock, as of the latest practicable date: 2,331,918 shares of common stock on March 31, 2004.

 



Table of Contents

FORM 10-Q

 

For the interim period ending March 31, 2004.

 

INDEX

 

PART I FINANCIAL INFORMATION

    

ITEM 1. FINANCIAL STATEMENTS

    
     CONSOLIDATED BALANCE SHEETS MARCH 31, 2004 (UNAUDITED) AND DECEMBER 31, 2003    3
     CONSOLIDATED STATEMENTS OF INCOME FOR THE THREE MONTHS ENDED MARCH 31, 2004 AND 2003 (UNAUDITED)    4
     CONSOLIDATED STATEMENTS OF CASH FLOWS FOR THE THREE MONTHS ENDED MARCH 31, 2004 AND 2003 (UNAUDITED)    5
     CONSOLIDATED STATEMENTS OF CHANGES IN SHAREHOLDERS’ EQUITY FOR THE THREE MONTHS ENDED MARCH 31, 2004 AND 2003 (UNAUDITED)    6
     NOTES TO CONSOLIDATED FINANCIAL STATEMENTS    7

ITEM 2. MANAGEMENT’S DISCUSSION AND ANALYSIS OF FINANCIAL CONDITION AND RESULTS OF OPERATION

   10
     FINANCIAL HIGHLIGHTS FOR THE THREE MONTHS ENDED MARCH 31, 2004 COMPARED TO MARCH 31, 2003 (UNAUDITED)    11
     NET INTEREST INCOME ANALYSIS FOR THE THREE MONTHS ENDED MARCH 31, 2004 COMPARED TO MARCH 31, 2003 (UNAUDITED)    14
     INTEREST RATE SENSITIVITY GAP ANALYSIS AS OF MARCH 31, 2004 (UNAUDITED)    15

ITEM 3. QUANTITATIVE AND QUALITATIVE DISCLOSURES ABOUT MARKET RISK

   18

ITEM 4. CONTROLS AND PROCEDURES

   18

PART II OTHER INFORMATION

    

ITEM 1. LEGAL PROCEEDINGS

   18

ITEM 2. CHANGES IN SECURITIES AND USE OF PROCEEDS

   18

ITEM 3. DEFAULTS UPON SENIOR SECURITIES

   18

ITEM 4. SUBMISSION OF MATTERS TO A VOTE OF SECURITY HOLDERS

   19

ITEM 5. OTHER INFORMATION

   19

ITEM 6. EXHIBITS AND REPORTS ON FORM 8-K

   19

 

2


Table of Contents

PART I – FINANCIAL INFORMATION

 

Item 1. FINANCIAL STATEMENTS.

 

Bay Banks of Virginia, Inc.

Consolidated Balance Sheets

 

     March 31, 2004

   December 31, 2003

     (unaudited)     

ASSETS

             

Cash and due from banks

   $ 8,227,757    $ 7,762,030

Interest-bearing deposits

     116,678      102,868

Federal funds sold

     15,386,001      13,907,525

Securities available for sale, at fair value

     54,743,881      66,076,937

Securities held to maturity, at amortized cost

     420,012      416,794

Loans, net of allowance for loan losses of $1,909,158 and $1,901,576

     201,093,550      188,450,953

Premises and equipment, net

     8,474,939      8,411,776

Accrued interest receivable

     1,249,066      1,261,784

Other real estate owned

     139,606      76,514

Core deposit intangible

     2,807,842      2,807,842

Other assets

     1,940,517      1,435,602
    

  

Total Assets

   $ 294,599,847    $ 290,710,625
    

  

LIABILITIES

             

Demand deposits

   $ 34,614,584    $ 34,290,391

Savings and interest-bearing demand deposits

     131,233,399      126,127,299

Time deposits

     95,707,753      96,665,504

Total Deposits

     261,555,736      257,083,194

Securities sold under repurchase agreements

     5,218,047      6,478,601

Other liabilities

     2,196,231      2,070,426
    

  

Total Liabilities

   $ 268,970,014    $ 265,632,221
    

  

SHAREHOLDERS’ EQUITY

             

Common stock - $5 par value;

             

Authorized - 5,000,000 shares;

             

Outstanding - 2,331,918 and 2,326,080 shares

   $ 11,659,588    $ 11,630,401

Additional paid-in capital

     4,403,835      4,336,929

Retained earnings

     8,188,480      8,146,613

Accumulated other comprehensive income, net

     1,377,930      964,461
    

  

Total Shareholders’ Equity

   $ 25,629,833    $ 25,078,404
    

  

Total Liabilities and Shareholders’ Equity

   $ 294,599,847    $ 290,710,625
    

  

 

See Notes to Consolidated Financial Statements.

 

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Table of Contents

Bay Banks of Virginia, Inc.

Consolidated Statements of Income (unaudited)

 

     Quarter Ended
March 31, 2004


   Quarter Ended
March 31, 2003


INTEREST INCOME

             

Loans, including fees

   $ 2,819,926    $ 2,732,489

Securities:

             

Taxable

     350,884      425,409

Tax-exempt

     200,381      179,553

Federal funds sold

     29,238      72,806
    

  

Total interest income

     3,400,429      3,410,257
    

  

INTEREST EXPENSE

             

Deposits

     1,057,899      1,258,978

Federal funds purchased and securities sold under repurchase agreements

     5,911      9,327
    

  

Total interest expense

     1,063,810      1,268,305
    

  

Net interest income

     2,336,619      2,141,952

Provision for loan losses

     75,000      78,000
    

  

Net interest income after provision for loan losses

     2,261,619      2,063,952
    

  

NONINTEREST INCOME

             

Income from fiduciary activities

     165,006      138,468

Service charges on deposit accounts

     137,536      138,294

Other service charges and fees

     182,289      147,996

Secondary market lending fees

     21,481      92,288

Securities gains

     154,599      20,857

Other real estate gains

     7,136      34,911

Other income

     23,169      36,878
    

  

Total non-interest income

     691,216      609,692
    

  

NONINTEREST EXPENSES

             

Salaries and employee benefits

     1,405,295      1,044,609

Occupancy expense

     358,762      261,496

Bank franchise tax

     56,455      52,488

Visa expense

     80,414      71,366

Telephone expense

     41,196      46,300

Other expenses

     445,376      567,232
    

  

Total non-interest expenses

     2,387,498      2,043,491
    

  

Income before income taxes

     565,337      630,153

Income tax expense

     168,618      191,232
    

  

Net Income

   $ 396,719    $ 438,921
    

  

Basic Earnings per Share

             

Average basic shares outstanding

     2,325,920      2,305,385

Net income per share of common stock

   $ 0.17    $ 0.19

Diluted Earnings per Share

             

Average diluted shares outstanding

     2,352,716      2,316,288

Net income per share of common stock

   $ 0.17    $ 0.19

 

See Notes to Consolidated Financial Statements.

 

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Table of Contents

Bay Banks of Virginia, Inc.

Consolidated Statements of Cash Flows (unaudited)

 

     Quarter ended
March 31, 2004


    Quarter ended
March 31, 2003


 

CASH FLOWS FROM OPERATING ACTIVITIES

                

Net Income

   $ 396,719     $ 438,921  

Adjustments to reconcile net income to net cash (used in) / provided by operating activities:

                

Depreciation

     186,794       183,724  

Amortization and accretion of securities

     (15,158 )     5,587  

Provision for loan losses

     74,965       78,000  

Gain on sale of securities

     (154,599 )     (20,857 )

Gain on sale of other real estate owned

     (7,136 )     (34,911 )

(Increase) / Decrease in other assets

     (492,197 )     337,914  

Decrease in Other Liabilities

     (87,194 )     (107,332 )
    


 


Net cash (used in) / provided by operating activities

     (97,806 )     881,046  
    


 


CASH FLOWS FROM INVESTING ACTIVITIES

                

Proceeds from maturities of available-for-sale securities

     2,399,803       3,797,835  

Proceeds from sales of available-for-sale securities

     18,166,037       2,449,500  

Purchases of available-for-sale securities

     (8,439,776 )     (2,615,760 )

Increase in interest bearing deposits

     (13,810 )     (12,125 )

Increase in Fed Funds Sold

     (1,478,476 )     (10,062,834 )

(Increase) / Decrease in loans outstanding

     (12,778,010 )     739,152  

Purchases of premises and equipment

     (249,956 )     (308,818 )

Proceeds from sale of other real estate owned

     4,492       119,647  
    


 


Net cash used in investing activities

     (2,389,696 )     (5,893,403 )
    


 


CASH FLOWS FROM FINANCING ACTIVITIES

                

Increase in demand, savings, & other interest-bearing deposits

     5,430,293       7,130,105  

Increase / (Decrease) in time deposits

     (957,751 )     2,838,273  

Decrease in securities sold under repurchase agreements

     (1,260,554 )     (606,777 )

Proceeds from issuance of common stock

     100,555       102,685  

Dividends paid

     (348,815 )     (322,680 )

Repurchase of common stock

     (10,499 )     (54,145 )
    


 


Net cash provided by financing activities

     2,953,229       9,087,461  
    


 


Net increase in cash & due from banks

     465,727       4,075,104  

Cash & due from banks at beginning of period

     7,762,030       9,875,840  
    


 


Cash & due from banks at end of period

   $ 8,227,757     $ 13,950,944  
    


 


SUPPLEMENTAL DISCLOSURES

                

Interest paid

   $ 1,059,258     $ 1,240,402  

Income taxes paid

   $ 0     $ 17,129  

Unrealized gain on investment securities

   $ 626,468     $ 144,638  

Loans transferred to other real estate owned

   $ 60,180     $ 0  

 

See Notes to Financial Statements.

 

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Table of Contents

Bay Banks of Virginia, Inc.

Consolidated Statement of Changes in Shareholders’ Equity

(unaudited)

 

     Common
Stock


    Additional
Paid-in
Capital


    Retained
Earnings


    Accumulated
Other
Comprehensive
Income


   Total
Shareholders
Equity


 

Balance on 1/1/2003

   $ 11,536,800     $ 4,080,693     $ 7,514,790     $ 1,624,516    $ 24,756,799  
    


 


 


 

  


Comprehensive Income:

                                       

Net Income

                     438,921              438,921  

Other comprehensive income:

                                       

Changes in unrealized holding gains on securities arising during the period, net of taxes of $42,950

                             83,373      83,373  

Reclassification adjustment for security gains included in net income, net of taxes of $6,227

                             12,088      12,088  
    


 


 


 

  


Total Comprehensive Income

     —         —         438,921       95,461      534,382  

Cash dividends paid — $0.14/share

                     (322,680 )            (322,680 )

Stock repurchases

     (17,500 )     (5,264 )     (31,381 )            (54,145 )

Sale of common stock —

                                       

Dividend reinvestment plan

     31,645       63,290       —         —        94,935  

Stock Options exercised

     5,000       2,750       —         —        7,750  
    


 


 


 

  


Balance on 3/31/03

   $ 11,555,944     $ 4,141,469     $ 7,599,651     $ 1,719,977    $ 25,017,041  
    


 


 


 

  


Balance on 1/1/2004

   $ 11,630,401     $ 4,336,929     $ 8,146,613     $ 964,461    $ 25,078,404  

Comprehensive Income:

                                       

Net Income

                     396,719              396,719  

Other comprehensive income:

                                       

Changes in unrealized holding gains on securities arising during the period, net of taxes of $160,436

                             311,434      311,434  

Reclassification adjustment for security gains included in net income, net of taxes of $52,564

                             102,035      102,035  
    


 


 


 

  


Total Comprehensive Income

     —         —         396,719       413,469      810,188  

Cash dividends paid — $0.15/share

                     (348,815 )            (348,815 )

Stock repurchases

     (3,250 )     (1,212 )     (6,037 )            (10,499 )

Sale of common stock:

                                       

Dividends Reinvested

     32,437       68,118       —         —        100,555  
    


 


 


 

  


Balance on 3/31/04

   $ 11,659,588     $ 4,403,835     $ 8,188,480     $ 1,377,930    $ 25,629,833  
    


 


 


 

  


 

See Notes to Consolidated Financial Statements.

 

6


Table of Contents

Notes to Consolidated Financial Statements

 

Note 1:

 

Bay Banks of Virginia, Inc. (the “Company”) owns 100% of the Bank of Lancaster (the “Bank”) and 100% of Bay Trust Company of Virginia, Inc. (the “Trust Company”). The Consolidated Financial Statements include the accounts of the Bank, the Trust Company, and Bay Banks of Virginia.

 

The accounting and reporting policies of the registrant conform to accounting principles generally accepted in the United States of America and to the general practices within the banking industry. However, in management’s opinion, all adjustments, consisting only of normal recurring adjustments, necessary for a fair presentation of the consolidated financial statements have been included. The results of operations for the interim periods are not necessarily indicative of the results to be expected for the full year.

 

Certain amounts in the consolidated financial statements have been reclassified to conform to current year presentations.

 

These consolidated financial statements should be read in conjunction with the financial statements and notes to financial statements included in the registrant’s 2003 Annual Report to Shareholders.

 

As of March 31, 2004, the Company has four stock-based compensation plans. The Company accounts for the plans under the recognition and measurement principles of Accounting Principles Board (“APB”) Opinion No. 25, Accounting for Stock Issued to Employees and related interpretations. No stock-based compensation cost is reflected in net income, as all options granted under these plans had an exercise price equal to market value of the underlying common stock on the date of the grant. The following table illustrates the effect on net income and earnings per share for the three months ended March 31, 2004 and 2003 if the Company had applied fair value recognition provisions of FASB No. 123, Accounting for Stock-Based Compensation.

 

     March 31, 2004

    March 31, 2003

 
     (unaudited)     (unaudited)  

Net Income, as reported

   $ 396,719     $ 438,921  

Total stock-based compensation expense determined under fair value based method for all awards, net of related tax effects

     (10,563 )     (33,642 )
    


 


Pro forma net income

   $ 386,156     $ 405,279  
    


 


Earnings per share:

                

Basic - as reported

   $ 0.17     $ 0.19  

Basic - pro forma

   $ 0.16     $ 0.18  

Diluted - as reported

   $ 0.17     $ 0.19  

Diluted - pro forma

   $ 0.16     $ 0.18  

 

Note 2: Securities

 

The carrying amounts of debt and other securities and their approximate fair values at March 31, 2004, and December 31, 2003, follow:

 

Available-for-sale securities

March 31, 2004 (unaudited)


   Amortized
Cost


   Gross
Unrealized
Gains


   Gross
Unrealized
Losses


   

Fair

Value


U.S. Government agencies

   $ 13,607,712    $ 119,611    $ (6,493 )   $ 13,720,830

State and municipal securities

     29,112,986      1,589,149      (3,519 )     30,698,616

Corporate bonds

     8,551,084      385,451      0       8,936,535

Restricted securities

     1,387,900      0      0       1,387,900
    

  

  


 

     $ 52,659,682    $ 2,094,211    $ (10,012 )   $ 54,743,881

 

7


Table of Contents

Available-for-sale securities

December 31, 2003


   Amortized
Cost


   Gross
Unrealized
Gains


   Gross
Unrealized
Losses


   

Fair

Value


U.S. Government agencies

   $ 20,644,546    $ 66,235    $ (102,717 )   $ 20,608,064

State and municipal securities

     36,081,277      1,196,751      (174,565 )     37,103,463

Corporate bonds

     6,565,676      476,134      0       7,041,810

Restricted securities

     1,323,600      0      0       1,323,600
    

  

  


 

     $ 64,615,099    $ 1,739,120    $ (277,282 )   $ 66,076,937

Held-to-maturity securities

March 31, 2004 (unaudited)


   Amortized
Cost


   Gross
Unrealized
Gains


   Gross
Unrealized
Losses


   

Fair

Value


U.S. Government agencies

   $ 0    $ 0    $ 0     $ 0

State and municipal securities

     420,012      3,573      0       423,585

Corporate bonds

     0      0      0       0

Restricted securities

     0      0      0       0
    

  

  


 

     $ 420,012    $ 3,573    $ 0     $ 423,585

Held-to-maturity securities

December 31, 2003


   Amortized
Cost


   Gross
Unrealized
Gains


   Gross
Unrealized
Losses


   

Fair

Value


U.S. Government agencies

   $ 0    $ 0    $ 0     $ 0

State and municipal securities

     416,794      0      (534 )     416,260

Corporate bonds

     0      0      0       0

Restricted securities

     0      0      0       0
    

  

  


 

     $ 416,794    $ 0    $ (534 )   $ 416,260

 

Securities with a market value of $10.8 million were pledged as collateral for public deposits, repurchase agreements and for other purposes as required by law as of March 31, 2004. The market value of pledged securities at year-end 2003 was $12.3 million.

 

Note 3: Loans

 

The components of loans were as follows:

 

     March 31, 2004

    December 31, 2003

 
     (unaudited)        

Mortgage loans on real estate:

                

Construction

   $ 27,217,713     $ 24,959,214  

Secured by farmland

     1,683,102       1,134,585  

Secured by 1-4 family residential

     109,229,755       104,104,372  

Other real estate loans

     22,109,701       22,338,503  

Loans to farmers (except those secured by real estate)

     741,536       71,479  

Commercial and industrial loans (not secured by real estate)

     29,677,513       24,819,068  

Consumer installment loans

     9,837,871       10,555,735  

All other loans

     1,114,854       974,448  

Net deferred loan costs and fees

     1,390,663       1,395,125  
    


 


Total loans

   $ 203,002,708     $ 190,352,529  

Allowance for loan losses

     (1,909,158 )     (1,901,576 )
    


 


Loans, net

   $ 201,093,550     $ 188,450,953  

 

Loans upon which the accrual of interest has been discontinued totaled $1,377 thousand as of March 31, 2004, and $269 thousand as of December 31, 2003.

 

8


Table of Contents

Note 4: Allowance for Loan Losses

 

An analysis of the change in the allowance for loan losses follows:

 

     3/31/2004

    12/31/2003

    3/31/2003

 
     (unaudited)           (unaudited)  

Balance, beginning of year

   $ 1,901,576     $ 1,696,914     $ 1,696,914  

Provision for loan losses

     75,000       312,000       78,000  

Recoveries

     10,456       13,032       3,524  

Loans charged off

     (77,874 )     (120,370 )     (42,928 )
    


 


 


Balance, end of period

   $ 1,909,158     $ 1,901,576     $ 1,735,510  
    


 


 


 

Note 5: Earnings per share

 

The following shows the weighted average number of shares used in computing earnings per share and the effect on weighted average number of shares of diluted potential common stock.

 

    

Quarter ended

March 31, 2004


  

Quarter ended

March 31, 2003


(Unaudited)    Average
Shares


   Per share
Amount


   Average
Shares


   Per share
Amount


Basic earnings per share

   2,325,920    $ 0.17    2,305,385    $ 0.19

Effect of dilutive securities:

                       

Stock options

   26,796           10,903       

Diluted earnings per share

   2,352,716    $ 0.17    2,316,288    $ 0.19

 

As of March 31, 2004, and March 31, 2003, options on 74,308 shares and 103,410 shares, respectively, were not included in computing diluted earnings per share, because their effects were anti-dilutive.

 

Note 6: Unidentifiable Intangibles

 

The Company has unidentifiable intangibles recorded on the consolidated financial statements relating to the purchase of five branches. The balance of the intangibles at March 31, 2004, as reflected on the consolidated balance sheet, was $2,807,842. Management has determined that these purchases qualified as acquisitions of businesses, and therefore discontinued amortization, effective January 1, 2002. Based on management’s assessment, there is no impairment in value at March 31, 2004.

 

Note 7: Employee Benefit Plans

 

Components of Net Periodic Benefit Cost

Quarter ended March 31, 2004 (unaudited)

 

     Pension Benefits

    Post Retirement Benefits

     2004

    2003

    2004

   2003

Service Cost

   $ 59,253     $ 46,986     $ 3,829    $ 3,250

Interest Cost

     41,555       33,962       8,152      3,255

Expected Return on Plan Assets

     (33,689 )     (27,044 )     0      0

Amortization of Prior Service Cost

     4,093       4,093       0      0

Amortization of Net (Gain)/Loss

     11,324       10,158       5,000      2,017

Amortization of Transition Obligation

     0       (4,578 )     728      728
    


 


 

  

Net Periodic Benefit Cost

   $ 82,536     $ 63,577     $ 17,709    $ 9,250

 

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Table of Contents

Employer Contributions

 

The Company previously disclosed in its Annual Report on Form 10-K its consolidated financial statements for the year-ended December 31, 2003, that it expected to contribute $771,589 to its pension plan and $27,843 to its post-retirement benefit plan in 2004. As of March 31, 2004, a contribution of $771,589 and $27,843, respectively, has been made. The Company presently anticipates no further contributions during the remainder of 2004.

 

ITEM 2. MANAGEMENTS DISCUSSION AND ANALYSIS OF FINANCIAL CONDITION AND RESULTS OF OPERATIONS

 

The following discussion is intended to assist in understanding the results of operations and the financial condition of Bay Banks of Virginia, Inc. (the “Company”) a bank holding company. This discussion should be read in conjunction with the above consolidated financial statements and the notes thereto.

 

CRITICAL ACCOUNTING POLICIES

 

GENERAL. The Company’s financial statements are prepared in accordance with accounting principles generally accepted in the United States (“GAAP”). The financial information contained within our statements is, to a significant extent, financial information that is based on measures of the financial effects of transactions and events that have already occurred. A variety of factors could affect the ultimate value that is obtained either when earning income, recognizing an expense, recovering an asset or relieving a liability. We use historical loss factors as one factor in determining the inherent loss that may be present in our loan portfolio. Actual losses could differ significantly from the historical factors that we use. In addition, GAAP itself may change from one previously acceptable method to another method. Although the economics of our transactions would be the same, the timing of events that would impact our transactions could change.

 

ALLOWANCE FOR LOAN LOSSES. The allowance for loan losses is an estimate of the losses that may be sustained in our loan portfolio. The allowance is based on two basic principles of accounting: (1) Statement of Financial Accounting Standards (“SFAS”) No. 5, Accounting for Contingencies, which requires that losses be accrued when they are probable of occurring and estimable and (2) SFAS No. 114, Accounting by Creditors for Impairment of a Loan, which requires that losses be accrued based on the differences between the value of collateral, present value of future cash flows or values that are observable in the secondary market and the loan balance. The use of these values is inherently subjective and our actual losses could be greater or less than the estimates.

 

The allowance for loan losses is increased by charges to income and decreased by charge-offs (net of recoveries). Management’s periodic evaluation of the adequacy of the allowance is based on past loan loss experience, known and inherent risks in the portfolio, adverse situations that may affect the borrower’s ability to repay, the estimated value of any underlying collateral, and current economic conditions.

 

GOODWILL. In October 2003, the Financial Accounting Standards Board issued Statement No. 147, Acquisitions of Certain Financial Institutions. The Statement amends previous interpretive guidance on the application of the purchase method of accounting to acquisitions of financial institutions, and requires the application of Statement No. 141, Business Combinations, and Statement No. 142, Goodwill and Other Intangible Assets, to branch acquisitions if such transactions meet the definition of a business combination. The provisions of the Statement do not apply to transactions between two or more mutual enterprises. In addition, the Statement amends Statement No. 144, Accounting for the Impairment of Long-Lived Assets, to include in its scope core deposit intangibles of financial institutions. Accordingly, such intangibles are subject to a recoverability test based on undiscounted cash flows, and to the impairment recognition and measurement provisions required for other long-lived assets held and used. The Company adopted this interpretation of Statement 147 for the intangibles associated with branch acquisitions that were executed in 1994, 1997, and 2000. The Company conducted an in-depth study of the issue and has determined that the intangibles associated with these branch acquisitions qualify as a business combination as described in Statement 141 and 142, as well as Emerging Issues Task Force Ruling 98-3.

 

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RECENT ACCOUNTING PRONOUNCEMENTS.

 

There were no new Financial Accounting Standards Board promulgations in the first quarter of 2004 that will impact Bay Banks of Virginia, Inc.

 

STATEMENT REGARDING FORWARD-LOOKING STATEMENTS

 

This report contains statements concerning the Company’s expectations, plans, objectives, future financial performance and other statements that are not historical facts. These statements may constitute “forward-looking statements” as defined by federal securities laws. These statements may address issues that involve estimates and assumptions made by management, risks and uncertainties, and actual results could differ materially from historical results or those anticipated by such statements. Factors that could have a material adverse effect on the operations and future prospects of the Company include, but are not limited to, changes in: interest rates, general economic conditions, the legislative/regulatory climate, monetary and fiscal policies of the U.S. Government, including policies of the U.S. Treasury and the Federal Reserve Board, the quality or composition of the loan or investment portfolios, demand for loan products, deposit flows, competition, demand for financial services in the Company’s market area and accounting principles, policies and guidelines. These risks and uncertainties should be considered in evaluating the forward-looking statements contained herein, and readers are cautioned not to place undue reliance on such statements, which speak only as of the date they are made.

 

Bay Banks of Virginia, Inc.

Financial Highlights (unaudited)

 

Three months ended (Thousands)    As of
March 31, 2004


    As of
March 31, 2003


    Change

 

FINANCIAL CONDITION

                  

Average Assets

   292,655     265,998     10.0 %

Average Interest-earning Assets

   266,237     238,490     11.6 %

Average Earning Assets to Total Average Assets

   91.0 %   89.7 %   1.4 %

Period-end Interest-bearing Liabilities

   232,159     215,335     7.8 %

Average Interest-bearing Liabilities

   227,303     212,184     7.1 %

Average Equity, including FAS 115 adjustment

   25,231     24,929     1.2 %

Tier 1 Capital

   21,444     20,489     4.7 %

Net Risk-weighted Assets

   202,239     178,026     13.6 %

Tier 2 Capital

   1,909     1,736     10.0 %

RESULTS OF OPERATIONS

                  

Net Interest Income before Provision

   2,337     2,142     9.1 %

Net Income

   397     439     -9.6 %

Annualized Yield on Average Interest-earning Assets

   5.26 %   5.87 %   -10.4 %

Annualized Cost of Average Interest-bearing Liabilities

   1.88 %   2.39 %   -21.3 %

Annualized Net Yield on Average Interest-earning Assets

   3.66 %   3.74 %   -2.1 %

Annualized Net Interest Rate Spread

   3.38 %   3.48 %   -2.6 %

RATIOS

                  

Total Capital to Risk-weighted Assets (10% min)

   11.5 %   12.5 %   -8.0 %

Tier 1 Capital to Risk-weighted Assets (6% min)

   10.6 %   11.5 %   -7.8 %

Leverage Ratio (5% min)

   7.4 %   7.8 %   -5.1 %

Annualized Return on Average Assets (ROA)

   0.5 %   0.7 %   -28.6 %

Annualized Return on Average Equity (ROE)

   6.3 %   7.0 %   -10.0 %

Period-end basic shares outstanding

   2,331,918     2,311,189     0.9 %

Average basic shares outstanding

   2,325,920     2,305,385     0.9 %

Average diluted shares outstanding

   2,352,716     2,316,288     1.6 %

PER SHARE DATA

                  

Diluted earnings per average share (EPS)

   0.17     0.19     -10.5 %

Cash Dividends per average share (three months)

   0.15     0.14     7.1 %

Book Value per share - basic

                  

before Accumulated Comprehensive Income/Loss

   10.40     10.08     3.2 %

after Accumulated Comprehensive Income/Loss

   10.99     10.82     1.6 %

Book Value per average share - basic

                  

before Accumulated Comprehensive Income/Loss

   10.43     10.11     3.2 %

after Accumulated Comprehensive Income/Loss

   11.02     10.85     1.6 %

 

 

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EARNINGS SUMMATION

 

For the three months ended March 31, 2004, net income was $397 thousand as compared to $439 thousand for the comparable period in 2003, a decrease of 9.6%. Diluted earnings per average share for the first three months of 2004 were $0.17 as compared to $0.19 for the first three months of 2003. Annualized return on average assets was .5% for the first three months of 2004 as compared to .7% for the first three months of 2003, a decrease of 28.6%. Annualized return on average equity was 6.3% for the first three months of 2004, compared to 7.0% for the first three months of 2003, a decrease of 10.0%.

 

The principal source of earnings for the Company is net interest income. Net interest income is the amount by which interest income exceeds interest expense. The net interest margin is net interest income expressed as a percentage of interest earning assets. Changes in the volume and mix of interest earning assets and interest bearing liabilities, the associated yields and rates, and the volume of non-performing assets have a significant impact on net interest income, the net interest margin, and net income. The annualized net interest margin was 3.66% as of March 31, 2004 compared to 3.74% for the same period in 2003 for a decrease of 2.1%.

 

Net interest income before provision for loan losses for the first three months of 2004 was $2.3 million, compared to $2.1 million for the first three months of 2003, an increase of $195 thousand or 9.1%. Increases in net interest income were driven by loan growth (changes in volume) during the first quarter of 2004. Average interest-earning assets totaled $266.2 million for the first three months of 2004 as compared to $238.5 million for the first three months of 2003, an increase of 11.6%. Average interest-earning assets as a percent of total average assets was 91.0% for the first three months of 2004 as compared to 89.7% for the comparable period of 2003, an increase of 1.4%. The annualized yield on average interest-earning assets for the first three months of 2004 was 5.26% as compared to 5.87% for the first three months of 2003, a decrease of 10.4%.

 

As loan volumes continue to increase, the Company will realize increasing net interest income based upon these increases. These increases are incremental however, as the increase in yield on new loan volume which is replacing Federal Funds Sold, is partially offset by the decline in investment yields. Management expects loan growth to continue to improve throughout 2004, in which case net interest income will continue to improve. In addition, as the investment portfolio management continues, yields on this asset should also improve, thereby further improving net interest income.

 

Average interest-bearing liabilities totaled $227.3 million for the first three months of 2004 as compared to $212.2 million for the first three months of 2003, an increase of 7.1%. The annualized yield (cost) on interest-bearing liabilities for the first three months of 2004 was 1.88% as compared to 2.39% for the first three months of 2003, a decrease of 21.3%.

 

The net interest spread, which is the difference between the annualized yield on earning assets and the annualized rate on interest bearing liabilities was 3.38% at quarter end 2004 and 3.48% at quarter end 2003. This represents a reduction in net interest spread of 10 basis points or 2.9%.

 

Average total assets for the first three months of 2004 were $292.7 million as compared to $266.0 million for the first three months of 2003, an increase of 10.0%.

 

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Throughout 2003, the Company experienced significant compression in its net interest margin and consequently its net interest income. As the general rate environment reached historic lows during the fourth quarter of 2002 and throughout 2003, the Company experienced heavy volumes of loan prepayments as consumers fled adjustable rate mortgages for conventional 30 year fixed rate loans. These conventional mortgages are not held in the Company’s portfolio, but rather, are sold into the secondary market on an individual loan by loan basis. The sale of these loans creates fee income at the time of sale, but reduces the Company’s expected future cash flow from interest income and principal repayment. Fortunately, while record numbers of loans were being paid off into the secondary market, record numbers of new loans were being generated for the Company’s loan portfolio.

 

However, as the historically low interest rate environment continues to persist, the new loan volume that is being placed in the Company’s loan portfolio is at significantly lower rates than those that were paid off and re-financed into conventional secondary market mortgages during 2003. The first quarter of 2004 has resulted in very strong loan growth. This growth has resulted in increases in net interest income through volume rather than rate. The vast majority of loans being recorded are adjustable and variable rate loans which will re-price upwardly when the interest rate market becomes less accommodative. The balance sheet of the Company is slightly asset sensitive as of quarter end 2004 and is therefore well positioned for a rising rate environment. In contrast, a continuing accommodative interest rate policy will result in further compression in the interest income of the Company.

 

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Bay Banks of Virginia, Inc.

Net Interest Income Analysis (unaudited)

 

(Fully taxable equivalent basis)    Three months ended 3/31/2004

    Three months ended 3/31/2003

 
(Thousands)    Average
Balance


   Income/
Expense


   Annualized
Yield/Rate


    Average
Balance


   Income/
Expense


   Annualized
Yield/Rate


 

INTEREST EARNING ASSETS:

                                        

Investments (Book Value):

                                        

Taxable Investments

   $ 38,400    $ 351    3.65 %   $ 27,958    $ 425    6.08 %

Tax-Exempt Investments (1)

     20,464      303    5.93 %     16,515      272    6.59 %
    

  

  

 

  

  

Total Investments

     58,864      654    4.45 %     44,473      697    6.27 %

Gross Loans (2)

     196,411      2,820    5.74 %     169,256      2,732    6.46 %

Interest-bearing Deposits

     117      0    0.33 %     135      0    0.79 %

Fed Funds Sold

     10,845      29    1.08 %     24,625      73    1.18 %
    

  

  

 

  

  

TOTAL INTEREST EARNING ASSETS

   $ 266,237    $ 3,504    5.26 %   $ 238,489    $ 3,502    5.87 %

INTEREST-BEARING LIABILITIES:

                                        

Deposits:

                                        

Savings Deposits

   $ 64,414    $ 236    1.46 %   $ 60,134    $ 286    1.90 %

NOW Deposits

     44,777      57    0.51 %     39,367      103    1.04 %

CD’s >= $100,000

     31,719      250    3.15 %     25,226      232    3.68 %

CD’s < $100,000

     64,617      502    3.10 %     67,556      581    3.44 %

Money Market Deposit Accounts

     18,235      17    0.37 %     16,144      59    1.45 %
    

  

  

 

  

  

Total Interest Bearing Deposits

   $ 223,762    $ 1,062    1.90 %   $ 208,427    $ 1,261    2.42 %

Fed funds purchased

     10      0    1.12 %                    

Securities Sold to Repurchase

     3,531      6    0.65 %     3,757      9    0.98 %
    

  

  

 

  

  

TOTAL INTEREST-BEARING LIABILITIES

   $ 227,303    $ 1,068    1.88 %   $ 212,184    $ 1,270    2.39 %

Net Interest Income/Yield on Earning Assets

          $ 2,436    3.66 %          $ 2,232    3.74 %

Net Interest Rate Spread

                 3.38 %                 3.48 %

(1) – Yield and income assumes a federal tax rate of 34%.
(2) – Includes Visa program and non-accrual loans

 

Through the three months ended March 31, 2004, average interest-earning assets were comprised of the loan portfolio with $196.4 million and the investment portfolio with $58.9 million. For the three month period ended March 31, 2004, compared to the same period in 2003, on a fully tax equivalent basis, tax-exempt investment yields declined to 5.93% from 6.59%, and taxable investment yields decreased to 3.65% from 6.08%, resulting in a decrease in total investment yield to 4.45% from 6.27%. During 2003 the Company experienced higher volumes of called bonds and pay-downs on mortgage-backed investments. Coupled with the sale of bonds, at a gain, the yield on the investment portfolio in real terms has declined. However, management has positioned the bond portfolio with a much shorter average life in anticipation of improving yields.

 

In the first three months of 2004, gross loans on average yielded 5.74% as compared to 6.46% for the same period in 2003. As mentioned above, loan prepayments were significant in 2003 and have resulted in compression in the net interest margin. The Company has been successful in growing the loan portfolio with variable and adjustable rate loans through the first quarter of 2004. In addition, the Company did not enter into the thirty year fixed rate market and did not, therefore, place any significant amount of fixed rate loans in its portfolio. By keeping the re-pricing terms of the loan portfolio short, the Company is positioned for a rising rate environment.

 

In an effort to offset the reduction in loan and investment yields, management has reduced the yields (costs) on average interest-bearing deposits during the first three months of 2004, compared to the same period in 2003, as

 

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follows. Savings yields were reduced to 1.46% compared to 1.90%, NOW accounts were reduced to 0.51% compared to 1.04%, money market demand accounts were reduced to 0.37% compared to 1.45%, certificates of deposit greater than or equal to $100 thousand were reduced to 3.15% compared to 3.68%, and certificates of deposit less than $100 thousand were reduced to 3.10% compared to 3.44%. The resulting total yield on average deposits through March 31, 2004, was reduced to 1.90% compared to 2.42% for the same period of 2003.

 

The Company is positioned in a highly competitive environment. The competition for deposits has been historically strong. Management expects that the current deposit interest rate environment will remain throughout 2004. Currently, competition for deposits has not resulted in significant increases in the advertised rates for deposits and this has allowed the Company to maintain a favorable deposit rate structure. However, competitive pressure from other local banks, regional banks, insurance companies, credit unions and credit card companies may increase throughout 2004.

 

Interest Rate Sensitivity Analysis

as of March 31, 2004

 

(Thousands)    Within 3
months


   3-12 Months

    1-5 Years

   Over 5
Years


   Total

Interest-Bearing Due From Banks

   117    0     0    0    117

Fed Funds Sold

   15,386    0     0    0    15,386

Investments

   10,520    4,675     18,195    21,774    55,164

Loans

   51,972    51,176     78,037    20,427    201,612
    
  

 
  
  

Total Earning Assets

   77,995    55,851     96,232    42,201    272,279

NOW Accounts

   0    28,661     19,106    0    47,767

MMDA’s

   0    10,825     7,218    0    18,043

Savings

   43,213    13,326     0    8,884    65,423

CD’s < $100,000

   8,676    12,054     43,178    5    63,913

CD’s >= $100,000

   3,495    6,137     22,163    0    31,795
    
  

 
  
  

Total Interest Bearing Deposits

   55,384    71,003     91,665    8,884    226,941

Securities Sold to Repurchase

   5,218    0     0    0    5,218
    
  

 
  
  

Total Interest Bearing Liabilities

   60,602    71,003     91,665    8,884    232,159

Rate Sensitive Gap

   17,393    (15,152 )   4,567    33,312    40,120

Cumulative Gap

   17,393    2,241     6,808    40,120     

 

As of March 31, 2004, the Company had interest-earning assets that mature within three months totaling $78.0 million, within twelve months totaling $55.9 million, through five years totaling $96.2 million, and over five years totaling $42.2 million. In comparison, interest-bearing liabilities maturing within three months totaled $60.6 million, within twelve months totaled $71.0 million, within five years totaled $91.7 million and over five years totaled $8.8 million. The tabular information indicates that the Company is slightly asset sensitive at twelve months, and becoming more asset-sensitive beyond one year. Management believes this will position the Company favorably in a rising rate environment. Management is continually reviewing loan and deposit products to modify or develop offerings that are less subject to interest rate risk.

 

LIQUIDITY

 

The Company maintains adequate short-term assets to meet the Company’s liquidity needs as anticipated by management. Federal funds sold and investments that mature in one year or less provide the major sources of funding for liquidity needs. On March 31, 2004, federal funds sold totaled $15.4 million and securities maturing in one year or less totaled $15.2 million, for a total pool of $30.6 million. The liquidity ratio as of March 31, 2004 was 25.4% as compared to 28.8% as of December 31, 2003. The Company determines this ratio by dividing the sum of cash and cash

 

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equivalents, unpledged investment securities and Federal Funds Sold, by net liabilities. Management, through historical analysis, has deemed 15% an adequate liquidity ratio and does not anticipate a significant change in the liquidity structure of the Company. In addition, the Company maintains available lines of credit with the Federal Home Loan Bank of Atlanta and several correspondent banks.

 

CAPITAL RESOURCES

 

From December 31, 2003, to March 31, 2004, total shareholder’s equity increased to $25.6 million from $25.1 million or 2.2%. The Company’s capital resources are impacted by net unrealized gains or losses on securities. The securities portfolio is marked to market monthly and unrealized gains or losses, net of taxes, are recognized as accumulated comprehensive income or loss on the balance sheet and statement of changes in shareholders’ equity. Shareholders’ equity before unrealized gains or losses was $24.3 million on March 31, 2004, and $24.1 million on December 31, 2003. Unrealized gains were $1.4 million at quarter end 2004 and $964 thousand at December 31, 2003. This represents an increase of $413 thousand or 42.9% during the three month period.

 

Book value per share, basic, on March 31, 2004, compared to March 31, 2003, grew to $10.99 from $10.82, an increase of 1.6%. Book value per share, basic, before accumulated comprehensive income on March 31, 2004, compared to March 31, 2003, grew to $10.40 from $10.08, an increase of 3.2%. Cash dividends paid for the three months ended March 31, 2004, were $349 thousand, or $0.15 per share, compared to $323 thousand, or $0.14 per share, for the comparable period ended March 31, 2003 an increase of 7.1%. Average basic shares outstanding for the three months ended March 31, 2004, were 2,325,920 compared to 2,305,385 for the comparable period ended March 31, 2003. The Company began a share repurchase program in August of 1999 and has continued the program into 2004. The plan authorizes a total of 115,000 shares for repurchase.

 

The Company is subject to minimum regulatory capital ratios as defined by Federal Financial Institutions Examination Council guidelines. As of March 31, 2004 the Company maintained Tier 1 capital of $21.4 million, net risk weighted assets of $202.2 million, and Tier 2 capital of $1.9 million. On March 31, 2004, the Tier 1 capital to risk weighted assets ratio was 10.6%, the total capital ratio was 11.5%, and the tier 1 leverage ratio was 7.4%. These ratios continue to be well in excess of regulatory minimums.

 

FINANCIAL CONDITION

 

As of March 31, 2004, total assets increased by 1.3% for the three month period ended December 31, 2003. Total assets were $294.6 million at quarter end 2004 as compared to $290.7 million at year-end 2003. Cash and cash equivalents totaled $8.3 million on March 31, 2004, compared to $7.8 million at year-end 2003.

 

During the three months ended March 31, 2004, gross loans increased by $12.6 million or 6.7%, to $201.1 million from $188.5 million at year-end 2003. The components of this increase were real estate mortgage loans secured by 1-4 family residential collateral with 4.8% growth to $109.2 million, residential construction loans grew 9.0% to $27.2 million, and commercial loans with 19.6% growth to $29.7 million.

 

For the three months ended March 31, 2004, the Company charged off loans totaling $78 thousand. For the comparable period in 2003, total loans charged off were $43 thousand. The Company maintained $140 thousand of other real estate owned (“OREO”) as of March 31, 2004. As of year-end 2003, this balance was $77 thousand. The Company actively markets all OREO properties, and expects no loss on any of these properties. All properties maintained as other real estate owned are carried at the lesser of book or market value.

 

The provision for loan losses amounted to $75 thousand through the first three months, and the allowance for loan losses as of March 31, 2004, was $1.9 million. The allowance for loan losses, as a percentage of average total loans through the first three months of 2004 was .95%. The allowance for loan losses is analyzed for adequacy on a quarterly basis to determine the necessary provision. A loan by loan review is conducted of all loan classes and inherent losses on these individual loans are determined. This valuation is then compared to historical data in an effort to determine the prevailing trends. A third component of the process is the analysis of a tabular presentation of loss allocation percentages by loan type. Through this process the Company assesses the appropriate provision for the coming quarter. As of March 31, 2004, management deemed the loan loss reserve reasonable for the loss risk identified in the loan portfolio.

 

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As of March 31, 2004, $1.4 million of loans were on non-accrual status. There were $269 thousand of loans on non-accrual status as of year-end 2003. This increase is primarily composed of one credit for which the expected loss has been accounted for within the allowance for loan losses. Nevertheless, a change in market conditions, interest rates, or the local economy could increase the realized loss on this credit. Management has reviewed the credit and the underlying collateral and expects no additional loss above that which is recognized in the allowance for loan losses. Impaired loans totaled $1,071,571 on March 31, 2004 and $157,810 on March 31, 2003. Impaired loans are those non-accrual loans that are considered commercial or non-farm/non-residential in nature. Loans still accruing interest but delinquent for 90 days or more were $271 thousand on March 31, 2004, as compared to $889 thousand on March 31, 2003.

 

As of March 31, 2004, securities available for sale at market value totaled $54.7 million as compared to December 31, 2003 market value of $66.1 million. This represents a net decrease of $11.3 million or 17.1% for the three months. Securities held to maturity were $420 thousand as of March 31, 2004, compared to $417 thousand at December 31, 2003. At quarter end the investment portfolio represented 18.7% of total assets and 19.7% of earning assets. The greater portion of the Company’s investment portfolio is classified as available-for-sale and marked to market on a monthly basis. The resulting accumulated adjustment to book value as of March 31, 2004 was a net unrealized gain of $2.1 million. The corresponding accumulated adjustment to shareholders’ equity was $1.4 million. These gains or losses are booked monthly as an adjustment to book value based upon market conditions, and are not realized as an adjustment to earnings until the securities are actually sold. Management does not anticipate the realization of net losses on investments during 2004.

 

As of March 31, 2004, total deposits were $261.6 million compared to $257.1 at year-end 2003. This represents growth in balances of $4.5 million or 1.7% during the three months. Components of this growth include non-interest-bearing demand deposits at 0.9% growth to $34.6 million, and savings and interest bearing demand deposit accounts at 4.0% growth to $131.2 million. Time deposits decreased by 1.0% to $95.7 million.

 

RESULTS OF OPERATIONS

 

NON-INTEREST INCOME

 

Non-interest income for the first three months of 2004 totaled $691 thousand compared to $610 thousand for the same period in 2003, an increase of 13.4%. Non-interest income includes income from fiduciary activities, service charges on deposit accounts, other miscellaneous fees, gains on the sale of securities, and other income. Of these categories, the major components are fiduciary activities which contributed $165 thousand compared to $138 thousand at quarter end 2003, service charges on deposit accounts contributed $138 thousand for quarters ended 2004 and 2003, other miscellaneous fees contributed $183 thousand compared to $148 thousand at quarter end 2003. Secondary market real estate loan brokerage income contributed $22 thousand compared to $92 thousand at quarter end 2003, gains on the sale of investments were $155 thousand at quarter end 2004 compared to $21 thousand at quarter end 2003. Gains on the sale of other real estate totaled $7 thousand at quarter end 2004 compared to $35 thousand at quarter end 2003, and other income totaled $23 thousand at quarter end 2004 compared to $37 thousand for the quarter ended March 31, 2003.

 

The Company’s fiduciary income is derived from the operations of its subsidiary, Bay Trust Company. The Trust Company offers a broad range of trust and related fiduciary services. Among these are testamentary trusts, revocable and irrevocable personal, managed agency, and custodial trusts. Fiduciary income is largely affected by changes in the performance of the stock market, which directly impacts the market value of the accounts upon which fees are earned. This being the case, performance of fiduciary activities can be expected to approximate the performance of the national stock markets. In recent quarters the fee income of the Trust Company has improved as the stock markets have gained value, thereby increasing the market value of the assets under management. In addition, the Trust Company has also been successful in increasing new accounts. Increased marketing and sales efforts are expected to continue this trend.

 

Management continues to explore methods of increasing non-interest income. Continued expansion of fiduciary services, diversification of business lines, and expansion of fee-based services provided to bank customers are among the areas under regular review.

 

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Table of Contents

NON-INTEREST EXPENSE

 

Non-interest expenses totaled $2.4 million during the first three months of 2004 as compared to $2.0 million for the same period in 2003, an increase of 16.8%. The largest components of non-interest expense are salaries and benefits, and occupancy expense. Through the three months ended March 31, 2004, salary and benefit expense was $1.4 million, and occupancy expense was $359 thousand. For the same period in 2003, these totals were $1.1 million, and $261 thousand, respectively.

 

Other expenses include bank franchise taxes which totaled $56 thousand at quarter end 2004 and $52 thousand for 2003, expenses related to the Visa® program which were $80 thousand at quarter end 2004 and $71 thousand at quarter end 2003, expenses related to the operation of the Company Customer Care Center (telephony) which were $41 thousand for the current period and $46 thousand for quarter end 2003, and other operating expenses which totaled $445 thousand for quarter end 2004 and $567 thousand for quarter ended 2003.

 

Management is conducting extensive internal reviews of operational efficiencies in an effort to maximize the human resource component of the Company. In an effort to meet the needs of an expanding market, the Company hired several employees throughout 2003 in an effort to fill certain middle management and sales staffing needs. The full impact of the salary component is realized in the first quarter of 2004 while only partially realized in the first quarter of 2003. In addition, the Company has experienced dramatic increases in the cost of medical coverage for its employees. The Company pays 100% of the employee’s basic medical coverage and this expense has increased approximately 30% during 2003 and 2004. Management intends to enter into the study of alternative providers as a means of reducing the cost of medical coverage while not diminishing the depth or quality of service to its employees.

 

In addition, the Company recognized an additional $140 thousand in salary expense during the current quarter as a one time adjustment to accrued salary expense. The Company expenses salary expense with twenty six pay periods. During a typical year there will be two months with three pay periods. Accrual accounting is employed whereby the month with three pay periods is accrued for and thereby levels the salary expense for the months that would have an additional pay period. During 2004 the Company will account for three months with an additional pay period. The additional expense for this pay period was fully recognized in the first quarter of 2004. This anomaly increased salary expense by $140 thousand in comparison to 2003.

 

In addition, regulatory requirements created by the Sarbanes Oxley Act of 2002 have increased the legal and accounting expenses of the Company significantly. Management expects this trend to continue as the reporting and risk monitoring process develops. Legal and accounting expenses are expected to increase by 10% annually for the foreseeable future.

 

ITEM 3. QUANTITATIVE AND QUALITATIVE DISCLOSURES ABOUT MARKET RISK

 

There have been no significant changes from the quantitative and qualitative disclosures made in the Company’s report on Form 10-K for the year-ended December 31, 2003.

 

ITEM 4. CONTROLS AND PROCEDURES

 

The Company, under the supervision and with the participation of the Company’s management, including the Company’s Chief Executive Officer and Chief Financial Officer, has evaluated the effectiveness of the design and operation of the Company’s disclosure controls and procedures pursuant to Exchange Act Rule 13a-14 as of the end of the period covered by this report. Based upon that evaluation, the Company’s Chief Executive Officer and Chief Financial Officer concluded that the Company’s disclosure controls and procedures are operating effectively in timely alerting them to material information relating to the Company (including its consolidated subsidiaries) required to be included in the Company’s periodic SEC filings. No significant changes in the Company’s internal control over financial reporting occurred during the Company’s most recent fiscal quarter that have materially affected, or are reasonably likely to materially affect, the Company’s internal control over financial reporting.

 

PART II - OTHER INFORMATION

 

ITEM 1. LEGAL PROCEEDINGS

 

None to report

 

ITEM 2. CHANGES IN SECURITIES AND USE OF PROCEEDS

 

None to report

 

ITEM 3. DEFAULT UPON SENIOR SECURITIES

 

None to report

 

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ITEM 4. SUBMISSION OF MATTERS TO A VOTE OF SECURITY HOLDERS

 

None to report

 

ITEM 5. OTHER INFORMATION

 

None to report

 

ITEM 6. EXHIBITS AND REPORTS ON FORM 8-K

 

(a) Exhibit Index:

 

3.0   Articles of Incorporation and Bylaws of Bay Banks of Virginia, Inc. (Incorporated by reference to previously filed Form 10-K for the year-ended December 31, 2003).
10.1   1994 Incentive Stock option plan (Incorporated by reference to the previously filed Form S-4EF, Commission File number 333-22579 dated February 28, 1997.)
10.2   1998 Non-Employee Directors Stock Option Plan (Incorporated by reference to the previously filed Annual Report on Form 10-K for the year-ended December 31, 1999.)
10.3   2003 Incentive Stock Option Plan (Incorporated by reference to the previously filed Form 10-Q for the quarter ended September 30, 2003.)
31.1   Certification Pursuant to 18 U.S.C. Section 1350 as Adopted Pursuant to Section 302 of the Sarbanes-Oxley Act of 2002.
31.2   Certification Pursuant to 18 U.S.C. Section 1350 as Adopted Pursuant to Section 302 of the Sarbanes-Oxley Act of 2002.
32.1   Certification Pursuant to 18 U.S.C. Section 1350 as Adopted Pursuant to Section 906 of the Sarbanes-Oxley Act of 2002

 

(b) Reports on Form 8-K:

 

One report on Form 8-K was filed with the Securities and Exchange Commission on February 20, 2004, announcing the first quarter dividend, and one report on Form 8-K/A was filed on March 1, 2004 amending this 8-K.

 

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SIGNATURES

 

Pursuant to the requirements of the Securities Exchange Act of 1934, the registrant has duly caused this report to be signed on its behalf by the undersigned thereunto duly authorized.

 

   

Bay Banks of Virginia, Inc.

   

(Registrant)

05/06/04

 

/s/ Austin L. Roberts, III


   

Austin L. Roberts, III

   

President and Chief Executive Officer

   

(principal executive officer)

05/06/04

 

/s/ Richard C. Abbott


   

Richard C. Abbott

   

Treasurer

   

(principal financial officer)

 

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