Back to GetFilings.com



Table of Contents

UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549


FORM 10-K

ANNUAL REPORT UNDER SECTION 13 OR 15(d) OF THE
SECURITIES EXCHANGE ACT OF 1934

 

For the fiscal year ended December 31, 2002

 

Commission file no:  0-22955

 

BAY BANKS OF VIRGINIA, INC.

(Exact name of registrant as specified in its charter)

 

 

 

VIRGINIA

 

54-1838100

(State of Incorporation)

 

(I.R.S. Employer Identification no.)

 

 

 

100 SOUTH MAIN STREET, KILMARNOCK, VIRGINIA 22482

(Address of principal executive offices)                        (Zip Code)

 

 

 

Registrants telephone number: 804.435.1171

 

Securities registered under Section 12(b) of the Exchange Act: None

 

Securities registered under Section 12(g) of the Exchange Act:

 

Common Stock ($5.00 Par Value)

(Title of Class)

          Indicate by check mark whether the registrant (1) has filed all reports required to be filed by Section 13 or 15(d) of the Securities Exchange Act of 1934 during the preceding 12 months (or for such shorter period that the registrant was required to file such reports), and (2) has been subject to such filing requirements for the past 90 days.

YES   x

NO   o

          Indicate by check mark whether the registrant is an accelerated filer (as defined in Rule 12b-2 of the Act).

YES   o

NO  x

          Indicate by check mark if disclosure of delinquent filers pursuant to Item 405 of Regulation S-K is not contained herein, and will not be contained, to the best of the registrant’s knowledge, in definitive proxy or information statements incorporated by reference in Part III of this Form 10-K or any amendment to this Form 10-K. x

          The aggregate market value of voting stock held by non-affiliates of the registrant based on the closing sale price of the registrant’s common stock on June 28, 2002, was $42,014,730.

          The number of shares outstanding of the registrant’s common stock as of  March 28, 2003: 2,311,189

DOCUMENTS INCORPORATED BY REFERENCE

          Portions of the registrant’s 2002 Annual Report to Shareholders are incorporated by reference into Part II of this Form 10-K.

          Portions of the registrant’s definitive Proxy Statement for its Annual Meeting of Shareholders to be held on May 19, 2003 are incorporated by reference into Part III of this Form 10-K.


1


Table of Contents

Form 10-K
TABLE OF CONTENTS

ITEM NUMBER
 

ITEM

 

PAGE NUMBER


 

 


 
 

PART I

 

 

 
 1.

 

BUSINESS

 

3

 
 

 

 

 

 

 
 

 

STATISTICAL INFORMATION

 

9

 
 

 

 

 

 

 
 2.

 

PROPERTIES

 

13

 
 

 

 

 

 

 
 3.

 

LEGAL PROCEEDINGS

 

13

 
 

 

 

 

 

 
 4.

 

SUBMISSION OF MATTERS TO A VOTE OF SECURITY HOLDERS

 

13

 
 

 

 

 

 

 
 

 

PART II

 

 

 
 

 

 

 

 

 
 5.

 

MARKET FOR REGISTRANT’S COMMON EQUITY AND RELATED STOCKHOLDER MATTERS

 

13

 
 

 

 

 

 

 
 6.

 

SELECTED FINANCIAL DATA

 

15

 
 

 

 

 

 

 
 7.

 

MANAGEMENT’S DISCUSSION AND ANALYSIS OF FINANCIAL CONDITION AND RESULTS OF OPERATIONS

 

16

 
 

 

 

 

 

 
 7A.

 

QUANTITATIVE AND QUALITATIVE DISCLOSURES ABOUT MARKET RISK

 

16

 
 

 

 

 

 

 
 8.

 

FINANCIAL STATEMENTS AND SUPPLEMENTARY DATA

 

16

 
 

 

 

 

 

 
 9.

 

CHANGES IN AND DISAGREEMENTS WITH ACCOUNTANTS ON ACCOUNTING AND FINANCIAL DISCLOSURE

 

16

 
 

 

 

 

 

 
 

 

PART III

 

 

 
 

 

 

 

 

 
10.

 

DIRECTORS AND EXECUTIVE OFFICERS OF THE REGISTRANT

 

17

 
 

 

 

 

 

 
11.

 

EXECUTIVE COMPENSATION

 

17

 
 

 

 

 

 

 
12.

 

SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT AND RELATED STOCKHOLDER MATTERS

 

17

 
 

 

 

 

 

 
13.

 

CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS

 

17

 
 

 

 

 

 

 
14.

 

CONTROLS AND PROCEDURES

 

17

 
 

 

 

 

 

 
 

 

PART IV

 

 

 
 

 

 

 

 

 
15.

 

EXHIBITS, FINANCIAL STATEMENT SCHEDULES AND REPORTS ON FORM 8-K

 

17

 
 

 

 

 

 

 
 

SIGNATURES

 

19

2


Table of Contents

          This report contains certain forward-looking statements with respect to the financial condition, results of operations, plans, objectives and business of Bay Banks of Virginia, Inc. and its subsidiaries.  These forward-looking statements involve certain risks and uncertainties.  Factors that may cause actual results to differ materially from those contemplated by such forward-looking statements include, among others, the following:  (a) competitive pressure in the financial services industry increases significantly;  (b) changes in the interest rate environment that reduce margins;  (c) general economic conditions, either nationally or regionally, are less favorable than expected, resulting in, among other things, a deterioration in credit quality;  (d) changes occur in the financial services regulatory environment; and  (e) changes occur in the securities markets.

PART I

ITEM 1:  BUSINESS

Nature of Business.  Bay Banks of Virginia, Inc. (the “Company”) is a bank holding company that conducts substantially all of its operations through its subsidiaries, Bank of Lancaster (the “Bank”), and Bay Trust Company (the “Trust Company”).  Bay Banks of Virginia, Inc. was incorporated under the laws of the Commonwealth of Virginia on June 30, 1997, in connection with the holding company reorganization of the Bank of Lancaster.

The Bank is a state-chartered bank and a member of the Federal Reserve System.  The Bank services individual and commercial customers, the majority of which are in the Northern Neck of Virginia, by providing a full range of banking and related financial services, including checking, savings, other depository services, commercial and industrial loans, residential and commercial mortgages, home equity loans, and consumer installment loans.

The Bank has two offices located in Kilmarnock, Virginia, one office in White Stone, Virginia, one office in Warsaw, Virginia, one office in Montross, Virginia, one office in Heathsville, Virginia, and one office in Callao, Virginia.  A substantial amount of the Bank’s deposits are interest bearing, and the majority of the Bank’s loan portfolio is secured by real estate.  Deposits of the Bank are insured by the Bank Insurance Fund of the Federal Deposit Insurance Corporation (the “FDIC”).  The Bank opened for business in 1930 and has partnered with the community to ensure responsible growth and development since that time. 

In August of 1999, Bay Banks of Virginia formed Bay Trust Company.  This subsidiary of the Company was created to purchase and manage the assets of the trust department of the Bank of Lancaster.  The sale and transfer of assets from the Bank to the Trust Company was completed as of the close of business on December 31, 1999.  As of January 1, 2000, the Bank of Lancaster no longer owned or managed the trust function, and thereby no longer receives an income stream from the trust department.  Income generated by the Trust Company is consolidated with the Bank’s income and the Company’s income for the purposes of the Company’s consolidated financial statements.  The Trust Company opened for business on January 1, 2000 in its permanent location on Main Street in Kilmarnock, Virginia.

The Trust Company offers a broad range of trust and related fiduciary services.  Among these are testamentary trusts, revocable and irrevocable personal, managed agency, and custodial trusts, as well as discount brokerage services.

The Company’s marketplace is situated on the “Northern Neck” peninsula of Virginia’s western shore.  The “Northern Neck” includes the counties of Lancaster, Northumberland, Middlesex, Richmond, and Westmoreland.  The Company’s primary trading area is dominated by smaller, retired households with relatively high per capita incomes.  Growth in households, employment, and retail sales is moderate but the local economic conditions are stable as growth has been positive for several years.  Health care, tourism, and related services are the major employment sectors in the “Northern Neck.”

The Company had $263,060,149 in total assets and $231,516,181 in total deposits as of December 31, 2002.  Net earnings for the year ended December 31, 2002, were $2,301,401.  Loan demand was steady as net loans increased to $168,442,156. 

Lending Activities.  Through the Bank of Lancaster, the Company provides a wide range of real estate, consumer, and commercial lending services to its customers in its market area.

Real Estate Lending.  The Bank’s real estate loan portfolio is the largest segment of the loan portfolio.  Loans secured by real estate increased to $140,343,743 during 2002.  This balance is 82.6% of total loans outstanding.  The Bank offers fixed and adjustable rate loans on one-to-four family residential properties.  These mortgages are underwritten and documented within the guidelines of the Regulations of the Board of Governors of the Federal Reserve System (the “Federal Reserve”).  The Bank underwrites mainly adjustable rate mortgages as the marketplace allows.  Construction loans with a twelve-month term are also a major component of the Bank’s portfolio.  Underwritten at 80% loan to value, and to qualified builders and individuals, these loans are disbursed as construction progresses and verified by Bank inspection.  The Bank also offers commercial loans that are secured by real estate.  These loans are typically written at 80% loan to value and are either variable with the prime rate of interest, or adjustable in one, three, or five year terms.

The Company also offers secondary market loan origination.  Through the Bank, customers may apply for a home mortgage that will be underwritten in accordance with the guidelines of the Federal Home Loan Mortgage

3


Table of Contents

Corporation.  These loans are then sold into the secondary market on a loan by loan basis.  The Bank earns origination fees through offering this service.  Customers, upon approval, receive a fixed or adjustable rate of interest with amortization terms up to 30 years.  Since these loans are sold into the secondary market, the Company earns no future interest income, nor does it incur any interest rate or re-pricing risk.

Consumer Lending.  Consumer loans totaled $9,995,591 as of December 31, 2002, which amount to 5.9% of the total loans outstanding.  In an effort to offer a full range of services, the Bank’s consumer lending includes automobile and boat financing, home improvement loans, and unsecured personal loans.  These loans historically entail greater risk than loans secured by real estate, but also offer a higher return.

Commercial Lending.  Commercial lending activities include small business loans, asset based loans, and other secured and unsecured loans and lines of credit.  Commercial loan balances were $16,762,800 at year-end 2002 and 9.9% of total loans outstanding.  Commercial lending may entail greater risk than residential mortgage lending, and is therefore underwritten with strict risk management standards.  Among the criteria for determining the borrower’s ability to repay is a cash flow analysis of the business and business collateral.

Business Development.  The Bank offers several services to commercial customers.  These services include Analysis Checking, Cash Management Deposit Accounts, Wire Services, Direct Deposit Payroll Service, and a full line of Commercial Lending options.  The Bank also offers Small Business Administration “Low Document” Loan products.  This allows commercial customers to apply for favorable rate loans for the development of business opportunities, while providing the Bank with a partial guarantee of the outstanding loan balance.

Bay Services Company, Inc.  The Bank has one wholly owned subsidiary, Bay Services Company, Inc., a Virginia corporation organized in 1994 (“Bay Services”).  Bay Services owns an interest in a land title insurance agency, Bankers Title of Fredericksburg, which generally sells title insurance to mortgage loan customers, including customers of the Bank and the other financial institutions that have an ownership interest in the agency.  Bay Services has also invested in an insurance and investment services agency, Bankers Investment Group.  This agency will provide the Bank’s non-deposit products department with insurance and investment products for marketing within the Bank’s primary marketing area.

Competition.  The Bank’s marketplace is highly competitive, and the Bank is subject to competition from a variety of commercial banks and financial service companies.  For deposits, the Bank competes with statewide banking institutions, local community banks, major investment brokerage companies, insurance companies, and other issuers of money markets and mutual fund products.  For loans, the Bank competes with other commercial banks, savings and loans, credit unions, major investment brokerage companies, and consumer finance companies.  As the marketplace continues to develop, the Bank expects competition to increase.

Supervision and Regulation.  Bank holding companies and banks are regulated under both federal and state law.  The Company is subject to regulation by the Federal Reserve.  Under the Bank Holding Company Act of 1956, the Federal Reserve exercises supervisory responsibility for any non-bank acquisition, merger or consolidation.  In addition, the Bank Holding Company Act limits the activities of a bank holding company and its subsidiaries to that of banking, managing or controlling banks, or any other activity that is closely related to banking.  In addition, the Company is registered under the bank holding company laws of Virginia, and as such is subject to regulation and supervision by the State Corporation Commission Bureau of Financial Institutions.

The following description summarizes the significant state and Federal laws to which the Company and the Bank are subject.  To the extent statutory or regulatory provisions or proposals are setforth, the description is qualified in its entirety by reference to the particular statutory or regulatory provisions or proposals.

The Bank is supervised and regularly examined by the Federal Reserve and the Commonwealth of Virginia’s State Corporation Commission Bureau of Financial Institutions.  These on-site examinations verify compliance with regulations governing corporate practices, capitalization, and safety and soundness.  Further, the Bank is subject to the requirements of the Community Reinvestment Act (the “CRA”).  The CRA requires financial institutions to meet the credit needs of the local community, including low to moderate-income needs.  Compliance with the CRA is monitored through regular examination by the Federal Reserve.

Federal Reserve regulations permit bank holding companies to engage in non-banking activities closely related to banking or to managing or controlling banks.  These activities include the making or servicing of loans, performing certain data processing services, and certain leasing and insurance agency activities.

The Company owns 100% of the stock of the Bank of Lancaster.  The Bank is prohibited by the Federal Reserve from holding or purchasing its own shares except in limited circumstances.  Further, the Bank is subject to certain requirements as imposed by state banking statutes and regulations.  The Bank is limited by the Federal Reserve regarding what dividends it can pay the Company.  Any dividend in excess of the total of the Bank’s net profit for that year plus retained earnings from the prior two years must be approved by the proper regulatory agencies.  Further, under the Federal Deposit Insurance Corporation Improvement Act of 1991 (the “FDICIA”), insured depository institutions are prohibited from making capital distributions, if, after making such distributions, the institution would become “undercapitalized” as defined by regulation.  Based upon the Bank’s current financial position, it is not anticipated that this statute will impact the continued operation of the Bank.

4


Table of Contents

As a bank holding company, Bay Banks of Virginia is required to file with the Federal Reserve an annual report and such additional information as it may require pursuant to the Bank Holding Company Act.  The Federal Reserve may also conduct examinations of the Company and any or all of its subsidiaries.

Capital Requirements.  The Federal Reserve, the Office of the Comptroller of the Currency (the “OCC”) and the FDIC have issued substantially similar risk-based and leverage capital guidelines applicable to banking organizations.  In addition, those regulatory agencies may from time to time require that a banking organization maintain capital above the minimum levels because of its financial condition or actual or anticipated growth.  Under the risk-based capital requirements of these federal bank regulatory agencies, the Company and the Bank are required to maintain a minimum ratio of total capital to risk-weighted assets of 8%.  At least half of the total capital is required to be “Tier 1 capital”, which consists principally of common and certain qualifying preferred shareholders’ equity, less certain intangibles and other adjustments.  The remainder (“Tier 2 capital”) consists of a limited amount of subordinated and other qualifying debt (including certain hybrid capital instruments) and a limited amount of the general loan loss allowance.  The Tier 1 and total capital to risk-weighted asset ratios of the Company as of December 31, 2002 were 11.5% and 12.5%, respectively, exceeding the minimum requirements.

          In addition, each of the federal regulatory agencies has established a minimum leverage capital ratio (Tier 1 capital to average risk-weighted assets) (“Tier 1 leverage ratio”).  These guidelines provide for a minimum Tier 1 leverage ratio of 4% for banks and bank holding companies that meet certain specified criteria, including that they have the highest regulatory examination rating and are not contemplating significant growth or expansion.  The Tier 1 leverage ratio of the Company as of December 31, 2002, was 7.9%, which is well above the minimum requirement.  The guidelines also provide that banking organizations that are experiencing internal growth or making acquisitions will be expected to maintain strong capital positions substantially above the minimum supervisory levels, without significant reliance on intangible assets.

Deposit Insurance. Pursuant to FDICIA, the FDIC adopted a risk-based assessment system for insured depository institutions that takes into account the risks attributable to different categories and concentrations of assets and liabilities.  The risk-based system assigns an institution to one of three capital categories:  (i) well-capitalized, (ii) adequately capitalized, or (iii) undercapitalized.  The FDIC also assigns an institution to one of three supervisory subgroups within each capital group.  The supervisory subgroup to which an institution is assigned is based on an evaluation provided to the FDIC by the institution’s primary federal regulator and information which the FDIC determines to be relevant to the institution’s financial condition and the risk posed to the deposit insurance funds (which may include, if applicable, information provided by the institution’s state supervisor).  An institution’s insurance assessment rate is then determined based on the capital category and supervisory category to which it is assigned.

Under the final risk-based assessment system there are nine assessment risk classifications (i.e., combinations of capital groups and supervisory subgroups) to which different assessment rates are applied.  Assessment rates for deposit insurance currently range from zero basis points ($2,000 minimum) to 27 basis points.  The capital and supervisory subgroup to which an institution is assigned by the FDIC is confidential and may not be disclosed.  A bank’s rate of deposit insurance assessments will depend upon the category and subcategory to which the bank is assigned by the FDIC.  Any increase in insurance assessments could have an adverse effect on the earnings of insured institutions, including the Bank.

Safety and Soundness Standards.  The FDIC has adopted guidelines that establish standards for safety and soundness of banks.  They are designed to identify potential safety and soundness problems and ensure that banks address those concerns before they pose a risk to the deposit insurance fund.  If the FDIC determines that an institution fails to meet any of these standards, the agency can require the institution to prepare and submit a plan to come into compliance.  If the agency determines that the plan is unacceptable or is not implemented, the agency must, by order, require the institution to correct the deficiency.

The FDIC also has safety and soundness regulations and accompanying guidelines on asset quality and earnings standards.  The guidelines provide six standards for establishing and maintaining a system to identify problem assets and prevent those assets from deteriorating.  The guidelines also provide standards for evaluating and monitoring earnings and for ensuring that earnings are sufficient to maintain adequate capital and reserves.  If an institution fails to comply with a safety and soundness standard, the agency may require the institution to submit and implement an acceptable compliance plan, or face enforcement action.

The Gramm-Leach-Bliley Act of 1999.  The Gramm-Leach-Bliley Act of 1999 (“GLBA”) was signed into law on November 12, 1999.  The main purpose of GLBA is to permit greater affiliations within the financial services industry, primarily banking, securities and insurance.  The provisions of GLBA that are believed to be of most significance to the Company are discussed below.

GLBA repealed sections 20 and 32 of the Glass-Steagall Act, which separated commercial banking from investment banking, and substantially amends the Bank Holding Company Act which limited the ability of bank holding companies to engage in the securities and insurance businesses.  To achieve this purpose, GLBA created a new type of company, the “financial holding company.”  A financial holding company may engage in or acquire companies that engage in a broad range of financial services, including

5


Table of Contents

 

securities activities such as underwriting, dealing, brokerage, investment and merchant banking; and

 

 

 

 

insurance underwriting, sales and brokerage activities.

A bank holding company may elect to become a financial holding company only if all of its depository institution subsidiaries are well-capitalized, well-managed and have at least a satisfactory CRA rating.  For various reasons, the Company has not elected to be treated as a financial holding company.

GLBA establishes a system of functional regulation under which the federal banking agencies regulate the banking activities of financial holding companies and banks’ financial subsidiaries, the Securities and Exchange Commission regulate their securities activities and state insurance regulators will regulate their insurance activities.

GLBA and certain regulations issued by federal banking agencies also provide protection against the transfer and use by financial institutions of consumer’s nonpublic personal information.  A financial institution must provide to its customers, at the beginning of the customer relationship and annually thereafter, the institution’s policies and procedures regarding the handling of customers’ nonpublic personal financial information.  The privacy provisions generally prohibit a financial institution from providing a customer’s personal financial information to unaffiliated third parties unless the institution discloses to the customer that the information may be so provided and the customer is given the opportunity to opt out of such disclosure.

Neither the provisions of GLBA nor the act’s implementing regulations have had a material impact on the Company’s or the Bank’s regulatory capital ratios (as discussed above) or ability to continue to operate in a safe and sound manner.

Recent Legislation.

          USA Patriot Act of 2001.    In October 2001, the USA Patriot Act of 2001 was enacted in response to the terrorist attacks in New York, Pennsylvania and Washington, D.C. which occurred on September 11, 2001. The Patriot Act is intended to strengthen U.S. law enforcement and the intelligence communities’ abilities to work cohesively to combat terrorism on a variety of fronts. The potential impact of the Patriot Act on financial institutions of all kinds is significant and wide ranging. The Patriot Act contains sweeping anti-money laundering and financial transparency laws and imposes various regulations, including standards for verifying client identification at account opening, and rules to promote cooperation among financial institutions, regulators and law enforcement entities in identifying parties that may be involved in terrorism or money laundering.

          Sarbanes-Oxley Act of 2002.    On July 30, 2002, President Bush signed into law the Sarbanes-Oxley Act of 2002 (the “SOA”). The stated goals of the SOA are to increase corporate responsibility, to provide for enhanced penalties for accounting and auditing improprieties at publicly traded companies and to protect investors by improving the accuracy and reliability of corporate disclosures pursuant to the securities laws. The SOA is the most far-reaching U.S. securities legislation enacted since the 1930’s. 

The SOA generally applies to all companies that file or are required to file periodic reports pursuant to the Securities Exchange Act of 1934 (the “Exchange Act”), including banks regulated by the FDIC. The SOA includes very specific additional disclosure requirements and new corporate governance rules, requires the Securities and Exchange Commission (the “SEC”) and securities exchanges to adopt extensive additional disclosure, corporate governance and other related rules and mandates further studies of specified issues by the SEC. The SOA represents significant federal involvement in matters traditionally left to state regulatory systems, such as the regulation of the accounting profession, and to state corporate law, such as the relationship between a board of directors and management and between a board of directors and its committees.

          The SOA addresses, among other matters:

 

audit committees;

 

 

 

 

certification of financial statements by the chief executive officer and the chief financial officer;

 

 

 

 

the forfeiture of bonuses or other incentive-based compensation and profits from the sale of an issuer’s securities by directors and senior officers in the twelve month period following initial publication of any financial statements that later require restatement;

 

 

 

 

expedited filing requirements for Forms 4’s;

 

 

 

 

disclosure of a code of ethics and filing a Form 8-K for a change or waiver of such code;

 

 

 

 

the formation of a public accounting oversight board;

 

 

 

 

auditor independence; and

6


Table of Contents

 

various increased criminal penalties for violations of securities laws.

The SOA contains provisions that became effective upon enactment on July 30, 2002 and provisions that will become effective from within 30 days to one year from enactment. The SEC has been delegated the task of enacting rules to implement various provisions with respect to, among other matters, disclosure in periodic filings pursuant to the Exchange Act.

Index of Statistical Tables:

Table

 

Description


 


Table I

 

Average Balances, Income & Expense, Yields, and Rates

Table II

 

Volume & Rate Analysis of Changes in Net Interest Income

Table III

 

Types of Investments

Table IV

 

Investment Maturities & Average Yields

Table V

 

Types of Loans

Table VI

 

Loan Maturity Schedule of Selected Loans

Table VII

 

Risk Elements

Table VIII

 

Summary of Allowance for Loan Losses

Table IX

 

Allocation of the Allowance for Loan Losses

Table X

 

Average Deposits & Rates

Table XI

 

Maturity Schedule of Time Deposits of $100,000 or more

Table XII

 

Return on Equity & Assets

Table XIII

 

Interest Rate Sensitivity Analysis

Table I
Average Balances, Income and Expense, Yields, and Rates

 

 

2002

 

2001

 

2000

 

 

 


 


 


 

(Fully taxable equivalent basis in Thousands)

 

Average
Balance

 

Income/
Expense

 

Yield/
Rate

 

Average
Balance

 

Income/
Expense

 

Yield/
Rate

 

Average
Balance

 

Income/
Expense

 

Yield/
Rate

 


 



 



 



 



 



 



 



 



 



 

INTEREST EARNING ASSETS:
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Taxable Investments
 

 

34,404

 

 

2,023

 

 

5.88

%

 

37,779

 

 

2,227

 

 

5.89

%

 

42,060

 

 

2,578

 

 

6.13

%

Tax-Exempt Investments (1)
 

 

14,714

 

 

946

 

 

6.43

%

 

10,487

 

 

758

 

 

7.23

%

 

12,935

 

 

945

 

 

7.30

%

 
Total Investments

 

 

49,118

 

 

2,969

 

 

6.04

%

 

48,265

 

 

2,985

 

 

6.18

%

 

54,995

 

 

3,523

 

 

6.41

%

Gross Loans (2)
 

 

159,951

 

 

11,150

 

 

6.97

%

 

151,668

 

 

12,380

 

 

8.16

%

 

142,489

 

 

11,651

 

 

8.18

%

Interest-bearing Deposits
 

 

200

 

 

1

 

 

0.55

%

 

105

 

 

4

 

 

3.81

%

 

310

 

 

12

 

 

3.87

%

Fed Funds Sold
 

 

21,479

 

 

345

 

 

1.61

%

 

10,141

 

 

331

 

 

3.27

%

 

1,646

 

 

146

 

 

8.87

%

 
TOTAL INTEREST EARNING ASSETS

 

 

230,748

 

 

14,464

 

 

6.27

%

 

210,179

 

 

15,700

 

 

7.47

%

 

199,440

 

 

15,332

 

 

7.69

%

INTEREST-BEARING LIABILITIES:
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Savings Deposits
 

 

59,506

 

 

1,326

 

 

2.23

%

 

58,022

 

 

2,194

 

 

3.78

%

 

59,200

 

 

2,850

 

 

4.81

%

NOW Deposits
 

 

33,069

 

 

420

 

 

1.27

%

 

29,594

 

 

634

 

 

2.14

%

 

26,553

 

 

776

 

 

2.92

%

Time Deposits => $100,000
 

 

22,721

 

 

890

 

 

3.91

%

 

18,033

 

 

979

 

 

5.43

%

 

15,849

 

 

983

 

 

6.20

%

Time Deposits < $100,000
 

 

67,730

 

 

2,519

 

 

3.72

%

 

59,505

 

 

3,104

 

 

5.22

%

 

48,930

 

 

2,741

 

 

5.60

%

Money Market Deposit Accounts
 

 

12,739

 

 

202

 

 

1.59

%

 

12,312

 

 

320

 

 

2.60

%

 

10,978

 

 

391

 

 

3.56

%

 
Total Deposits

 

 

195,765

 

 

5,357

 

 

2.74

%

 

177,466

 

 

7,231

 

 

4.07

%

 

161,510

 

 

7,740

 

 

4.79

%

Fed Funds Purchased
 

 

—  

 

 

—  

 

 

0.00

%

 

—  

 

 

—  

 

 

0.00

%

 

540

 

 

63

 

 

11.67

%

Securities Sold to Repurchase
 

 

3,406

 

 

34

 

 

1.00

%

 

3,131

 

 

90

 

 

2.87

%

 

2,468

 

 

122

 

 

4.94

%

Other Short Term Borrowings
 

 

—  

 

 

—  

 

 

0.00

%

 

—  

 

 

—  

 

 

0.00

%

 

5,493

 

 

377

 

 

6.87

%

 
TOTAL INTEREST-BEARING LIABILITIES

 

 

199,171

 

 

5,391

 

 

2.71

%

 

180,597

 

 

7,321

 

 

4.05

%

 

170,011

 

 

8,303

 

 

4.88

%

Net Interest Income/Yield on Earning Assets
 

 

 

 

 

9,074

 

 

3.93

%

 

 

 

 

8,378

 

 

3.99

%

 

 

 

 

7,030

 

 

3.52

%

Net Interest Rate Spread
 

 

 

 

 

 

 

 

3.56

%

 

 

 

 

 

 

 

3.42

%

 

 

 

 

 

 

 

2.80

%

7


Table of Contents

Notes:

(1) - Income and yield is tax-equivalent assuming a federal tax rate of 34%

(2) - Includes Visa credit card program and non-accrual loans.

8


Table of Contents

Table II
Volume & Rate Analysis of Changes in Net Interest Income

 

 

2002 vs. 2001

 

2001 vs. 2000

 

 

 


 


 

(Thousands)

 

Change
due to
Volume

 

Change
due to
Rate

 

Total
Change

 

Change
due to
Volume

 

Change
due to
Rate

 

Total
Change

 


 


 


 


 


 


 


 

Investments:
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Taxable Investments
 

 

(200

)

 

(4

)

 

(204

)

 

(253

)

 

(98

)

 

(351

)

Tax-Exempt Investments
 

 

259

 

 

(71

)

 

188

 

 

(118

)

 

(6

)

 

(124

)

 
 


 



 



 



 



 



 

 
Total Investments

 

 

59

 

 

(75

)

 

(16

)

 

(371

)

 

(104

)

 

(475

)

Loans
 

 

735

 

 

(1,965

)

 

(1,230

)

 

771

 

 

(104

)

 

667

 

Interest-bearing Deposits
 

 

(43

)

 

40

 

 

(3

)

 

(7

)

 

(1

)

 

(8

)

Fed Funds Sold
 

 

26

 

 

(12

)

 

14

 

 

211

 

 

(26

)

 

185

 

 
 


 



 



 



 



 



 

 
Total Interest Earning Assets

 

 

777

 

 

(2,012

)

 

(1,235

)

 

604

 

 

(235

)

 

369

 

Interest-bearing Deposits:
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Savings Deposits
 

 

58

 

 

(926

)

 

(868

)

 

(56

)

 

(600

)

 

(656

)

NOW Deposits
 

 

87

 

 

(301

)

 

(214

)

 

107

 

 

(249

)

 

(142

)

CD’s >= $100,000
 

 

1,184

 

 

(1,273

)

 

(89

)

 

(40

)

 

36

 

 

(4

)

CD’s < $100,000
 

 

544

 

 

(1,129

)

 

(585

)

 

533

 

 

(170

)

 

363

 

Money Market Deposit Accounts
 

 

12

 

 

(130

)

 

(118

)

 

58

 

 

(129

)

 

(71

)

 
 


 



 



 



 



 



 

 
Total Interest-bearing Deposits

 

 

1,885

 

 

(3,759

)

 

(1,874

)

 

602

 

 

(1,112

)

 

(510

)

Fed Funds Purchased
 

 

—  

 

 

—  

 

 

—  

 

 

(63

)

 

—  

 

 

(63

)

Securities Sold to Repurchase
 

 

9

 

 

(65

)

 

(56

)

 

57

 

 

(89

)

 

(32

)

Other Short Term Borrowings
 

 

—  

 

 

—  

 

 

—  

 

 

(377

)

 

—  

 

 

(377

)

 
 


 



 



 



 



 



 

 
Total Interest-Bearing Liabilities

 

 

1,894

 

 

(3,824

)

 

(1,930

)

 

219

 

 

(1,201

)

 

(982

)

Change in Net Interest Income
 

 

(1,117

)

 

1,812

 

 

695

 

 

385

 

 

966

 

 

1,351

 

 

Notes:

 

Changes due to a combination of volume and rates are allocated proportionately to ‘Due to Volume’ and ‘Due to Rates’.

 

Table III
Types of Investments

(Amortized Cost, thousands)

 

12/31/2002

 

12/31/2001

 

12/31/2000

 


 


 


 


 

U.S. Treasury Securities
 

$

0

 

$

0

 

$

500

 

U.S. Government Agencies
 

$

7,511

 

$

6,694

 

$

9,632

 

State and Municipal Governments
 

$

25,712

 

$

20,979

 

$

20,926

 

Other Securities
 

$

14,466

 

$

19,493

 

$

21,918

 

 
 


 



 



 

Total
 

$

47,690

 

$

47,166

 

$

52,976

 

Table IV
Investment Maturities & Average Yields
as of 12/31/2002

(Thousands)

 

One Year
or Less
or No
Maturity

 

One to
Five
Years

 

Five to
Ten
Years

 

Over Ten
Years

 

Total

 


 


 


 


 


 


 

U.S. Treasury & Agency Securities
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
Book Value

 

$

1,648

 

$

4,864

 

$

1,000

 

$

0

 

$

7,512

 

 
Market Value

 

$

1,683

 

$

5,136

 

$

1,050

 

$

0

 

$

7,869

 

 
Weighted average yield

 

 

5.36

%

 

5.77

%

 

5.79

%

 

0.00

%

 

5.69

%

States & Political Subdivisions Securities
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
Book Value

 

$

710

 

$

12,512

 

$

12,040

 

$

450

 

$

25,711

 

 
Market Value

 

$

716

 

$

13,295

 

$

12,638

 

$

459

 

$

27,108

 

 
Weighted average yield

 

 

5.45

%

 

6.17

%

 

6.16

%

 

6.70

%

 

6.15

%

Other Securities:
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
Book Value

 

$

3,052

 

$

6,571

 

$

4,515

 

$

329

 

$

14,467

 

 
Market Value

 

$

3,079

 

$

7,027

 

$

4,739

 

$

329

 

$

15,174

 

 
Weighted average yield

 

 

6.07

%

 

6.31

%

 

6.00

%

 

4.77

%

 

6.13

%

Total Securities:
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
Book Value

 

$

5,410

 

$

23,947

 

$

17,555

 

$

779

 

$

47,690

 

 
Market Value

 

$

5,478

 

$

25,458

 

$

18,427

 

$

788

 

$

50,151

 

 
Weighted average yield

 

 

5.77

%

 

6.13

%

 

6.09

%

 

5.88

%

 

6.07

%

9


Table of Contents

Notes:

Yields on tax-exempt securities have been computed on a tax-equivalent basis.

Average yields on securities held for sale are based on amortized cost.

Table V
Types of Loans

(Thousands)

 

12/31/2002

 

12/31/2001

 

12/31/2000

 

12/31/1999

 

12/31/1998

 


 


 


 


 


 


 

Commercial
 

$

16,763

 

$

11,399

 

$

11,279

 

$

11,081

 

$

11,679

 

Real Estate - Construction
 

$

19,131

 

$

13,914

 

$

4,591

 

$

5,438

 

$

1,130

 

Real Estate - Mortgage
 

$

121,213

 

$

115,029

 

$

111,957

 

$

95,912

 

$

82,739

 

Installment and Other (includes Visa program)
 

$

11,795

 

$

10,560

 

$

20,590

 

$

18,673

 

$

18,697

 

 
 


 



 



 



 



 

Total
 

$

168,902

 

$

150,903

 

$

148,417

 

$

131,104

 

$

114,245

 

 

Notes:
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Deferred loan costs & fees not included.
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Allowance for loan losses not included.
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Table VI
Loan Maturity Schedule of Selected Loans
as of December 31, 2002

 

 

One Year or Less

 

One to Five Years

 

Over Five Years

 

 

 


 


 


 

(Thousands)

 

Fixed
Rate

 

Variable
Rate

 

Fixed
Rate

 

Variable
Rate

 

Fixed
Rate

 

Variable
Rate

 


 


 


 


 


 


 


 

Commercial
 

$

1,387

 

$

12,879

 

$

2,100

 

$

251

 

$

146

 

$

0

 

Real Estate - Construction
 

$

2,356

 

$

2,387

 

$

8,336

 

$

358

 

$

5,694

 

$

0

 

Real Estate - Mortgage
 

$

2,501

 

$

44,880

 

$

23,103

 

$

42,181

 

$

8,406

 

$

142

 

Installment and Other (includes Visa program)
 

$

3,384

 

$

2,982

 

$

5,000

 

$

0

 

$

429

 

$

0

 

 
 


 



 



 



 



 



 

 
Totals

 

$

9,628

 

$

63,128

 

$

38,539

 

$

42,790

 

$

14,675

 

$

142

 

 

Notes:

Loans with immediate re-pricing are shown in the ‘One Year or Less’ category.

Variable rate loans are categorized based on their next re-pricing date.

Table VII
Risk Elements

(Thousands)

 

12/31/2002

 

12/31/2001

 

12/31/2000

 

12/31/1999

 

12/31/1998

 


 


 


 


 


 


 

Non-accrual Loans
 

$

268

 

$

163

 

$

25

 

$

0

 

$

79

 

Restructured Loans
 

$

0

 

$

0

 

$

0

 

$

0

 

$

0

 

Foreclosed Properties
 

$

580

 

$

614

 

$

805

 

$

925

 

$

1,494

 

 
 


 



 



 



 



 

 
Total Non-performing Assets

 

$

848

 

$

777

 

$

830

 

$

925

 

$

1,573

 

Loans past due 90+ days as to principal or interest payments & accruing interest
 

$

673

 

$

825

 

$

758

 

$

793

 

$

232

 

For non-accrual & restructured loans, Gross interest income which would have been recorded under original loan terms for the year ended
 

$

10

 

$

13

 

$

2

 

$

2

 

$

4

 

For non-accrual & restructured loans, Gross interest income recorded for the year ended
 

$

10

 

$

13

 

$

2

 

$

2

 

$

4

 

Potential problem loans as of year end not reported above:
 

$

170

 

$

422

 

$

123

 

$

213

 

$

236

 

10


Table of Contents

Notes:

Loans receivable that management has the intent and ability to hold for the foreseeable future or until  maturity or payoff are reported at their outstanding unpaid principal balances reduced by any charge-offs or specific valuation accounts and net of any unearned discount and fees and costs on originating loans.

 

Loan origination fees and certain direct origination costs for real estate mortgage loans are capitalized and recognized as an adjustment of the yield of the related loans.

 

The accrual of interest on impaired loans is discontinued when, in management’s opinion, the borrower may be unable to meet payments as they become due.  When interest accrual is discontinued, all unpaid accrued interest is reversed.  Interest income is subsequently recognized only to the extent cash payments are received.

 

The allowance for loan losses is increased by charges to income and decreased by charge-offs (net of recoveries).  Management’s periodic evaluation of the adequacy of the allowance is based on past loan loss experience, known and inherent risks in the portfolio, adverse situations that may affect the borrower’s ability to repay, the estimated value of any underlying collateral, and current economic conditions.

 

Table VIII
Summary of Allowance for Loan Losses

(Thousands)
 

12/31/02

 

12/31/01

 

12/31/00

 

12/31/99

 

12/31/98

 


 


 


 


 


 


 

Balance, beginning of period
 

$

1,493

 

$

1,370

 

$

1,198

 

$

1,012

 

$

861

 

Loans charged off:
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
Commercial

 

$

(203

)

$

(62

)

$

(27

)

$

0

 

$

(20

)

 
Real estate - construction

 

$

0

 

$

0

 

$

0

 

$

0

 

$

0

 

 
Real estate - mortgage

 

$

(22

)

$

(42

)

$

(50

)

$

(59

)

$

(30

)

 
Installment & Other (including Visa program)

 

$

(64

)

$

(117

)

$

(17

)

$

(105

)

$

(27

)

 
 


 



 



 



 



 

Total loans charged off
 

$

(289

)

$

(221

)

$

(94

)

$

(164

)

$

(77

)

Recoveries of loans previously charged off:
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
Commercial

 

$

4

 

$

0

 

$

0

 

$

0

 

$

6

 

 
Real estate - construction

 

$

0

 

$

0

 

$

0

 

$

0

 

$

0

 

 
Real estate - mortgage

 

$

1

 

$

0

 

$

7

 

$

0

 

$

1

 

 
Installment & Other (including Visa program)

 

$

17

 

$

19

 

$

9

 

$

15

 

$

13

 

 
 


 



 



 



 



 

Total recoveries
 

$

22

 

$

19

 

$

16

 

$

15

 

$

20

 

Net charge offs
 

$

(267

)

$

(202

)

$

(78

)

$

(149

)

$

(57

)

Provision for loan losses
 

$

471

 

$

325

 

$

250

 

$

335

 

$

208

 

Balance, end of period
 

$

1,697

 

$

1,493

 

$

1,370

 

$

1,198

 

$

1,012

 

 
 


 



 



 



 



 

Average loans outstanding during the period
 

$

159,951

 

$

151,668

 

$

142,489

 

$

120,529

 

$

108,221

 

Ratio of net charge-offs during the period to average loans outstanding during the period
 

 

0.17

%

 

0.13

%

 

0.05

%

 

0.12

%

 

0.05

%

 

See Note 1 to Financial Statements, Loans receivable paragraph, for a description of the factors which influenced management’s determination of the provision charged to operating expense.

Table IX
Allocation of the Allowance for Loan Losses

(Thousands)

 

12/31/2002

 

12/31/2001

 

12/31/2000

 

12/31/99

 

12/31/98

 


 


 


 


 


 


 

 
 

Amount

 

Percent

 

Amount

 

Percent

 

Amount

 

Percent

 

Amount

 

Percent

 

Amount

 

Percent

 

 
 


 



 



 



 



 



 



 



 



 



 

Commercial
 

$

822

 

 

9.9

%

$

237

 

 

7.5

%

$

70

 

 

7.6

%

$

62

 

 

8.4

%

$

90

 

 

10.2

%

Real estate - construction
 

$

73

 

 

11.2

%

$

21

 

 

9.2

%

$

22

 

 

3.1

%

$

23

 

 

4.1

%

$

5

 

 

1.0

%

Real estate - mortgage
 

$

674

 

 

71.2

%

$

1,032

 

 

75.8

%

$

1,037

 

 

72.0

%

$

920

 

 

68.8

%

$

758

 

 

72.2

%

Installment & Other (including Visa program)
 

$

128

 

 

7.7

%

$

203

 

 

7.5

%

$

241

 

 

17.3

%

$

193

 

 

18.7

%

$

159

 

 

16.6

%

 
 


 



 



 



 



 



 



 



 



 



 

Total
 

$

1,697

 

 

100.0

%

$

1,493

 

 

100.0

%

$

1,370

 

 

100.0

%

$

1,198

 

 

100.0

%

$

1,012

 

 

100.0

%

11


Table of Contents

Table X
Average Deposits & Rates

 

 

2002

 

2001

 

2000

 

 

 


 


 


 

(Thousands)

 

Average
Balance

 

Yield/
Rate

 

Average
Balance

 

Yield/
Rate

 

Average
Balance

 

Yield/
Rate

 


 


 


 


 


 


 


 

Non-interest bearing Demand Deposits
 

$

28,226

 

 

0.00

%

$

24,756

 

 

0.00

%

$

22,281

 

 

0.00

%

Interest bearing Deposits:
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
NOW Accounts

 

$

33,069

 

 

1.27

%

$

29,594

 

 

2.14

%

$

26,553

 

 

2.92

%

 
Regular Savings

 

$

59,506

 

 

2.23

%

$

58,022

 

 

3.78

%

$

59,200

 

 

4.81

%

 
Money Market Deposit Accounts

 

$

12,739

 

 

1.59

%

$

12,312

 

 

2.60

%

$

10,978

 

 

3.56

%

Time Deposits:
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
CD’s $100,000 or more

 

$

22,721

 

 

3.91

%

$

18,033

 

 

5.43

%

$

15,849

 

 

6.20

%

 
CD’s less than $100,000

 

$

67,730

 

 

3.72

%

$

59,505

 

 

5.22

%

$

48,930

 

 

5.60

%

 
 

 



 



 



 



 



 



 

Total Interest bearing Deposits
 

$

195,765

 

 

2.74

%

$

177,466

 

 

4.07

%

$

161,510

 

 

4.79

%

Total Average Deposits
 

$

223,991

 

 

2.39

%

$

202,222

 

 

3.58

%

$

183,791

 

 

4.21

%

Table XI
Maturity Schedule of Time Deposits of $100,000 or more

(Thousands)

 

12/31/2002

 

12/31/2001

 

12/31/00

 


 


 


 


 

3 months or less
 

$

1,316

 

$

2,624

 

$

8,793

 

3-6 months
 

$

2,602

 

$

3,098

 

$

3,456

 

6-12 months
 

$

2,858

 

$

2,931

 

$

4,195

 

Over 12 months
 

$

18,263

 

$

14,778

 

$

2,455

 

 
 


 



 



 

 
Totals

 

$

25,039

 

$

23,431

 

$

18,899

 

Table XII
Return on Equity & Assets

(Thousands)

 

2002

 

2001

 

2000

 


 


 


 


 

Net Income
 

$

2,301

 

$

2,009

 

$

1,613

 

Average Total Assets
 

$

252,001

 

$

228,412

 

$

212,916

 

Return on Assets
 

 

0.9

%

 

0.9

%

 

0.8

%

Average Equity
 

$

23,687

 

$

22,215

 

$

20,115

 

Return on Equity
 

 

9.7

%

 

9.0

%

 

8.0

%

Dividends declared per share
 

$

0.50

 

$

0.47

 

$

0.43

 

Average Shares Outstanding
 

 

2,301

 

 

2,311

 

 

2,319

 

Average Diluted Shares Outstanding
 

 

2,310

 

 

2,345

 

 

2,362

 

Net Income per Share
 

$

1.00

 

$

0.87

 

$

0.70

 

Net Income per Diluted Share
 

$

0.99

 

$

0.86

 

$

0.69

 

Dividend Payout Ratio
 

 

50.0

%

 

53.6

%

 

61.8

%

Equity to Assets Ratio
 

 

9.4

%

 

9.7

%

 

9.4

%

12


Table of Contents

Table XIII
Interest Rate Sensitivity Analysis
as of 12/31/2002

(Thousands)

 

Within 3
months

 

3-12
Months

 

1-5
Years

 

Over 5
Years

 

Total

 


 


 



 



 



 



 

Interest-Bearing Due From Banks
 

 

160

 

 

0

 

 

0

 

 

0

 

 

160

 

Fed Funds Sold
 

 

19,979

 

 

0

 

 

0

 

 

0

 

 

19,979

 

Investments (Market Value)
 

 

3,631

 

 

1,847

 

 

25,458

 

 

19,216

 

 

50,152

 

Loans
 

 

39,334

 

 

27,408

 

 

79,159

 

 

23,001

 

 

168,902

 

 
 


 



 



 



 



 

Total Earning Assets
 

 

63,104

 

 

29,255

 

 

104,617

 

 

42,217

 

 

239,193

 

NOW Accounts
 

 

40,177

 

 

0

 

 

0

 

 

0

 

 

40,177

 

MMDA’s
 

 

14,748

 

 

0

 

 

0

 

 

0

 

 

14,748

 

Savings
 

 

59,753

 

 

0

 

 

0

 

 

0

 

 

59,753

 

CD’s < $100,000
 

 

8,797

 

 

18,056

 

 

40,157

 

 

20

 

 

67,030

 

CD’s >= $100,000
 

 

1,316

 

 

5,461

 

 

17,555

 

 

0

 

 

24,332

 

Total Interest Bearing Deposits
 

 

124,791

 

 

23,517

 

 

57,712

 

 

20

 

 

206,040

 

Fed Funds Purchased
 

 

0

 

 

0

 

 

0

 

 

0

 

 

0

 

Securities Sold to Repurchase
 

 

4,482

 

 

0

 

 

0

 

 

0

 

 

4,482

 

 
 


 



 



 



 



 

Total Interest Bearing Liabilities
 

 

129,273

 

 

23,517

 

 

57,712

 

 

20

 

 

210,522

 

Rate Sensitive Gap
 

 

(66,169

)

 

5,738

 

 

46,905

 

 

42,197

 

 

28,671

 

Cumulative Gap
 

 

(66,169

)

 

(60,431

)

 

(13,526

)

 

28,671

 

 

 

 

ITEM 2: PROPERTIES

The Company owns no property however its subsidiaries, the Bank of Lancaster and Bay Trust Company, own the following properties free of any encumbrances:

Main Office
 

Northside Branch

 

White Stone Branch

The Bank of Lancaster
 

Lancaster Square Center

 

Route 3

100 South Main Street
 

Kilmarnock, Virginia

 

White Stone, Virginia

Kilmarnock, Virginia
 

 

 

 

 
 

 

 

 

Operations Center
 

Montross Branch

 

Warsaw Branch

West Church Street
 

Route 3, Kings Highway

 

West Richmond Road

Kilmarnock, Virginia
 

Montross, Virginia

 

Warsaw, Virginia

 
 

 

 

 

Heathsville Branch
 

Callao Branch

 

Bay Trust Company

Route 360
 

Route 360 and 202

 

1 North Main Street

Heathsville, Virginia
 

Callao, Virginia

 

Kilmarnock, Virginia

Through the normal course of business, the Bank maintains an inventory of foreclosed properties known as other real estate owned, or OREO.  This inventory is held at the lower of carrying amount or fair value. The Bank expects no losses on these properties.  Balances in OREO as of December 31, 2002 were $580,167.  Further information regarding OREO can be found in Notes 1 of the 2002 Annual Report to Shareholders and is hereby incorporated by reference.

Further information regarding property of the Company is incorporated herein by reference to Note 6 of the Company’s 2002 Annual Report to Shareholders, portions of which are included in Exhibit 13.0 of this report.

ITEM 3: LEGAL PROCEEDINGS

The Company is currently not involved in any material legal proceeding other than the ordinary & routine litigation incidental to its business.

ITEM 4: SUBMISSION OF MATTERS TO A VOTE OF SECURITY HOLDERS

There were no matters submitted to a vote of security holders during the quarter ended December 31, 2002.

PART II

ITEM 5: MARKET FOR REGISTRANT’S COMMON EQUITY AND RELATED STOCKHOLDER MATTERS

Market Information. There is currently no established public trading market in our common stock.  Our common

13


Table of Contents

stock trades from time to time on the OTC Bulletin Board under the symbol “BAYK” and transactions generally involve a small number of shares.  The following table summarizes the high and low sales prices and dividends paid for the two years ended December 31, 2002. 

Common Equity Market Data*

Sales Price

 

Sales Price

 


 

 

2002

 

High

 

Low

 

Dividend

 

2001

 

High

 

Low

 

Dividend

 


 


 



 



 



 



 



 



 

Qtr1
 

$

17.25

 

$

16.00

 

$

0.12

 

 

Qtr1

 

$

17.88

 

$

15.75

 

$

0.11

 

Qtr2
 

 

18.25

 

 

16.50

 

 

0.12

 

 

Qtr2

 

 

17.63

 

 

16.75

 

 

0.11

 

Qtr3
 

 

18.25

 

 

16.30

 

 

0.12

 

 

Qtr3

 

 

16.95

 

 

15.25

 

 

0.11

 

Qtr4
 

 

16.50

 

 

14.50

 

 

0.14

 

 

Qtr4

 

 

17.00

 

 

16.00

 

 

0.12

 

*Adjusted for 2 for 1 stock split on June 7, 2002.

At December 31, 2002, there were 2,307,360 shares of common stock outstanding held by 755 stockholders of record.

A discussion of certain restrictions and limitations on the ability of the Bank to pay dividends to the Company and the ability of the Company to pay dividends on its common stock, is set forth in Part I, Business, of this Form 10-K under the heading “Supervision and Regulation.”

For further information regarding the Company’s common equity, refer to Notes 1, 12, 13 and 14 of the Annual Report to Shareholders, portions of which are incorporated as Exhibit 13.0 of this report.

Equity Compensation Plan Information.  The following table summarizes information, as of December 31, 2002, relating to the Company’s stock incentive plans, pursuant to which grants of options to acquire shares of common stock may be granted from time to time.

 
 

Year Ended December 31, 2002

 

 
 

 

 
 

Number of Shares
to be Issued
Upon Exercise
of Outstanding
Options,
Warrants and
Rights(1)

 

Weighted-Average
Exercise Price of
Outstanding
Options,
Warrants and Rights

 

Number of Shares
Remaining Available
for Future Issuance Under
Equity Compensation Plan

 

 
 

 


 


 

Equity compensation plans approved by shareholders
 

 

164,872(1

)

$

14.13

 

 

41,068

 

Equity compensation plans not approved by shareholders
 

 

—  

 

 

—  

 

 

—  

 

Total
 

 

164,872

 

$

14.13

 

 

41,068

 


 (1) Consists of options granted pursuant to the Company’s stock incentive plans.

14


Table of Contents

ITEM 6. SELECTED FINANCIAL DATA

Selected Financial Data

Years Ended December 31,

 

2002

 

2001

 

2000

 

1999

 

1998

 


 



 



 



 



 



 

 
 

(Thousands)

 

 

 

 

 

 

 

 

 

 

 

 

 

FINANCIAL CONDITION
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Total Assets
 

$

263,060

 

$

245,594

 

$

225,332

 

$

199,773

 

 

200,271

 

Total Loans, net of allowance
 

 

168,442

 

 

150,253

 

 

147,678

 

 

130,432

 

 

113,643

 

Total Deposits
 

 

231,516

 

 

219,194

 

 

200,178

 

 

177,702

 

 

178,269

 

Stockholders’ Equity
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
before FAS 115

 

 

23,132

 

 

22,070

 

 

21,546

 

 

21,135

 

 

19,882

 

 
after FAS 115

 

 

24,757

 

 

22,617

 

 

21,287

 

 

19,706

 

 

20,508

 

Average Assets
 

 

252,001

 

 

228,412

 

 

212,916

 

 

198,668

 

 

196,805

 

Average Loans, net of allowance
 

 

166,313

 

 

150,193

 

 

140,596

 

 

118,861

 

 

107,263

 

Average Deposits
 

 

229,379

 

 

202,223

 

 

183,791

 

 

176,094

 

 

173,368

 

Average Equity, after FAS 115
 

 

23,687

 

 

22,215

 

 

20,115

 

 

20,024

 

 

19,658

 

RESULTS OF OPERATIONS
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Interest Income
 

 

14,144

 

$

15,442

 

$

15,010

 

$

14,157

 

 

13,564

 

Interest Expense
 

 

5,391

 

 

7,321

 

 

8,303

 

 

6,533

 

 

7,065

 

Net Interest Income
 

 

8,753

 

 

8,121

 

 

6,707

 

 

7,624

 

 

6,499

 

Provision for Loan Losses
 

 

471

 

 

325

 

 

250

 

 

335

 

 

208

 

Net Interest Income after Provision
 

 

8,282

 

 

7,796

 

 

6,457

 

 

7,289

 

 

6,290

 

Gain/(Loss) on Sales of Investments
 

 

3

 

 

22

 

 

54

 

 

35

 

 

205

 

Non-interest Income net of Securities Gains
 

 

2,088

 

 

2,063

 

 

1,696

 

 

1,515

 

 

1,481

 

Non-interest Expense
 

 

7,203

 

 

7,042

 

 

6,020

 

 

5,906

 

 

5,488

 

Income before Taxes
 

 

3,170

 

 

2,839

 

 

2,187

 

 

2,933

 

 

2,488

 

Income Taxes
 

 

869

 

 

830

 

 

574

 

 

758

 

 

557

 

Net Income
 

 

2,301

 

 

2,009

 

 

1,613

 

 

2,175

 

 

1,931

 

RATIOS
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Total Capital to Risk Weighted Assets
 

 

12.5

%

 

13.3

%

 

13.6

%

 

15.5

%

 

15.9

%

Tier 1 Capital to Risk Weighted Assets
 

 

11.5

%

 

12.3

%

 

12.7

%

 

14.6

%

 

15.1

%

Leverage Ratio
 

 

7.9

%

 

8.1

%

 

8.3

%

 

9.7

%

 

9.0

%

Return on Average Assets
 

 

0.9

%

 

0.9

%

 

0.8

%

 

1.1

%

 

1.0

%

Return on Average Equity
 

 

9.7

%

 

9.0

%

 

8.0

%

 

10.9

%

 

9.8

%

Loan Loss Reserve to Loans
 

 

1.0

%

 

1.0

%

 

0.9

%

 

0.9

%

 

0.9

%

Dividends paid as a percent of Net Income
 

 

50.0

%

 

53.6

%

 

61.8

%

 

41.8

%

 

41.9

%

Average Equity as a percent of Average Assets
 

 

9.4

%

 

9.7

%

 

9.4

%

 

10.1

%

 

10.0

%

Average shares outstanding
 

 

2,301,364

 

 

2,310,522

 

 

2,318,698

 

 

2,334,934

 

 

2,313,268

 

Average Diluted shares outstanding
 

 

2,309,959

 

 

2,344,806

 

 

2,362,404

 

 

2,374,590

 

 

2,352,924

 

PER SHARE DATA
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Basic Earnings per share (EPS)
 

$

1.00

 

$

0.87

 

$

0.70

 

$

0.93

 

 

0.84

 

Diluted Earnings per share (EPS)
 

 

0.99

 

 

0.86

 

 

0.69

 

 

0.92

 

 

0.82

 

Cash Dividends per share
 

 

0.50

 

 

0.47

 

 

0.43

 

 

0.39

 

 

0.35

 

Book Value per share
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
before FAS 115

 

 

10.03

 

 

9.57

 

 

9.27

 

 

9.07

 

 

8.54

 

 
after FAS 115

 

 

10.73

 

 

9.81

 

 

9.16

 

 

8.46

 

 

8.81

 

GROWTH RATES
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Year end Assets
 

 

7.1

%

 

9.0

%

 

12.8

%

 

-0.2

%

 

18.5

%

Year end Loans
 

 

12.1

%

 

1.7

%

 

13.2

%

 

14.8

%

 

9.1

%

Year end Deposits
 

 

5.6

%

 

9.5

%

 

12.6

%

 

-0.3

%

 

19.2

%

Year end Equity
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
before FAS 115

 

 

4.8

%

 

2.4

%

 

1.9

%

 

6.3

%

 

7.9

%

 
after FAS 115

 

 

9.5

%

 

6.2

%

 

8.0

%

 

-3.9

%

 

9.7

%

Average Assets
 

 

10.3

%

 

7.3

%

 

7.2

%

 

0.9

%

 

21.6

%

Average Loans, net of allowance
 

 

10.7

%

 

6.8

%

 

18.3

%

 

10.8

%

 

4.5

%

Average Deposits
 

 

13.4

%

 

10.0

%

 

4.4

%

 

1.6

%

 

20.2

%

Average Equity
 

 

6.6

%

 

10.4

%

 

0.5

%

 

1.9

%

 

16.7

%

Net Income
 

 

14.5

%

 

24.6

%

 

-25.9

%

 

12.7

%

 

-1.5

%

Cash Dividends declared
 

 

7.4

%

 

8.3

%

 

10.2

%

 

11.4

%

 

11.1

%

Book Value
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
before FAS 115

 

 

4.8

%

 

3.2

%

 

2.2

%

 

6.3

%

 

6.6

%

 
after FAS 115

 

 

9.4

%

 

7.0

%

 

8.3

%

 

-4.0

%

 

8.4

%

 

Note:  All per-share data is adjusted to reflect a 2-for-1 split on June 7, 2002.

15


Table of Contents

ITEM 7:  MANAGEMENT’S DISCUSSION AND ANALYSIS OF FINANCIAL CONDITION AND RESULTS OF OPERATIONS

Management’s Discussion and Analysis of Financial Condition and Results of Operations are incorporated herein by reference to the 2002 Annual Report to Shareholders, portions of which are included as Exhibit 13.0 of this report.

ITEM 7A:  QUANTITATIVE AND QUALITATIVE DISCLOSURES ABOUT MARKET RISK

Rate Shock Analysis of Net Interest Income

 

 

2002

 

 

 

Interest Rate Scenario (000’s)

 

 

 


 

 

 

-200 bp

 

Flat

 

+200 bp

 

 
 


 



 



 

Net Interest Income
 

$

10,017

 

$

9,797

 

$

10,068

 

Net Interest Income Change $
 

$

220

 

 

 

 

$

271

 

Net Interest Income Change%
 

 

2.25

%

 

 

 

 

2.78

%

          Rate shock is a method for stress testing the Bank’s future net interest margin under several rate change levels.  These levels span a 200 basis point (2.00%) decrease and a 200 basis point increase in the current prime rate of interest.  In order to simulate activity, maturing balances are replaced with new balances at the new rate level and re-pricing balances are adjusted to the new rate shock level.  The interest is recalculated for each level along with the new average yield.  Net interest income is then calculated and a risk profile is developed.  The results of these calculations are summarized in the table above.

          As shown, the Company estimates that a reduction in the current prime rate of 200 basis points would result in a $220 thousand increase in net interest income over twelve months.  Similarly, an increase in the current prime rate of 200 basis points would result in an estimated $271 thousand additional net interest income. 

ITEM 8: FINANCIAL STATEMENTS AND SUPPLEMENTARY DATA

Financial statements of the Company are incorporated herein by reference to the 2002 Annual Report to Shareholders, portions of which are included as Exhibit 13.0 of this report.  

ITEM 9:  CHANGES IN AND DISAGREEMENTS WITH ACCOUNTANTS ON ACCOUNTING AND FINANCIAL DISCLOSURE

On March 26, 2002, the Company’s Board of Directors voted to engage the accounting firm of Yount, Hyde & Barbour, P.C. as the independent public accountant to audit the Company’s financial statements for the fiscal year ending December 31, 2002, to replace the firm of Eggleston Smith, P.C., the independent public accountant engaged to audit the Company’s financial statements as of December 31, 2001 and 2000, and for each of the years in the two year period ended December 31, 2001.  Consistent with the Company’s policies, the Company conducted a bidding process to select the independent public accountant to audit the Company’s fiscal year ending December 31, 2002. The Company’s Audit Committee received bids from several independent public accounting firms including Eggleston Smith, P.C. After reviewing the proposals, the Company’s Audit Committee selected Yount, Hyde & Barbour, P.C., which the Company’s Board of Directors approved.

In connection with the audit of the two fiscal years ending December 31, 2001 and the subsequent interim period preceding the engagement of Yount, Hyde & Barbour, P.C., there were no disagreements with Eggleston Smith, P.C. on any matter of accounting principles or practices, financial statement disclosure or auditing scope or procedures, which disagreements if not resolved to their satisfaction would have caused them to make reference in connection with their opinion to the subject matter of the disagreement.  Eggleston Smith, P.C. did not resign or decline to stand for reelection. Upon selection of Yount, Hyde & Barbour, P.C., the Company dismissed Eggleston Smith, P.C. with respect to the audit of the Company’s consolidated financial statements for periods beginning with the fiscal year ending December 31, 2002 and thereafter. Eggleston Smith P.C.’s report on the consolidated financial statements as of December 31, 2001 and 2000, and for each of the years in the two year period ended December 31, 2001, contained no adverse opinion or disclaimer of opinion and was not qualified as to uncertainty, audit scope or accounting principles.

The Company requested that Eggleston Smith, P.C. furnish it with a letter addressed to the Securities and Exchange Commission stating whether it agrees with the above statements.  Eggleston Smith, P.C. complied and the Company maintains the letter on file.

16


Table of Contents

PART III

ITEM 10:  DIRECTORS AND EXECUTIVE OFFICERS OF THE REGISTRANT

All required information on the executive officers and directors of the Company is detailed in the Company’s 2003 definitive proxy statement for the annual meeting of shareholders (“Definitive Proxy Statement”), which is expected to be filed with the Securities and Exchange Commission within the required time period, and is incorporated herein by reference.

ITEM 11:  EXECUTIVE COMPENSATION

Information on executive compensation is provided in the Definitive Proxy Statement and is incorporated herein by reference.

ITEM 12:  SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT AND RELATED STOCKHOLDER MATTERS

Information on security ownership of certain beneficial owners and management is provided in the Definitive Proxy Statement, and is incorporated herein by reference.

ITEM 13:  CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS

Information on certain relationships and related transactions are detailed in the Definitive Proxy Statement and incorporated herein by reference.

ITEM 14: CONTROLS AND PROCEDURES

Within the 90 days prior to the date of this report, the Company has carried out an evaluation, under the supervision and with the participation of the Company’s management, including the Company’s Chief Executive Officer and Chief Financial Officer, of the effectiveness of the design and operation of the Company’s disclosure controls and procedures pursuant to Rule 13a-14 of the Exchange Act.  Based upon that evaluation, the Company’s Chief Executive Officer and Chief Financial Officer concluded that the Company’s disclosure controls and procedures are effective in timely alerting them to material information relating to the Company (including its consolidated subsidiaries) required to be included in the Company’s periodic SEC filings.  There have been no significant changes in the Company’s internal controls or in other factors that could significantly affect internal controls subsequent to the date the Company carried out its evaluation.

PART IV

ITEM 15:  EXHIBITS, FINANCIAL STATEMENT SCHEDULES AND REPORTS ON FORM 8-K.

 

(a)1.

Financial Statements included in Exhibit 13.0, 2002 Annual Report to Shareholders:

 

 

Consolidated Balance Sheets - December 31, 2002 and 2001

 

 

Consolidated Statements of Income - Years ended December 31, 2002, 2001, and 2000

 

 

Consolidated Statements of Changes in Shareholders’ Equity

 

 

- Years ended December 31, 2002, 2001, and 2000

 

 

Consolidated Statements of Cash Flows - Years ended December 31, 2002, 2001, and 2000

 

 

Parent Only Balance Sheets – December 31, 2002 and 2001

 

 

Parent Only Statements of Income – Years ended December 31, 2002, 2001, and 2000

 

 

Parent Only Statements of Cash Flows – Years ended December 31, 2002, 2001, and 2000

 

 

 

 

(a)2.

Financial Statement Schedules:

 

 

 

 

 

 

Schedule

Location

 

 

 

 

 

 

Table I - Average Balances, Income & Expense, Yields, and Rates

Part I, Item 1

 

 

Table II - Volume & Rate Analysis of Changes in Net Interest Income

Part I, Item 1

 

 

Table III – Types of Investments

Part I, Item 1

 

 

Table IV - Investment Maturities & Average Yields

Part I, Item 1

 

 

Table V - Types of Loans

Part I, Item 1

 

 

Table VI - Loan Maturity Schedule of Selected Loans

Part I, Item 1

 

 

Table VII - Risk Elements

Part I, Item 1

 

 

Table VIII - Summary of Allowance for Loan Losses

Part I, Item 1

 

 

Table IX – Allocation of the Allowance for Loan Losses

Part I, Item 1

 

 

Table X - Average Deposits & Rates

Part I, Item 1

 

 

Table XI - Maturity Schedule of Time Deposits of $100,000 or more

Part I, Item 1

 

 

Table XII - Return on Equity & Assets

Part I, Item 1

 

 

Table XIII - Interest Rate Sensitivity Analysis

Part I, Item 1

 

 

Common Equity Market Data

Part II, Item 5

 

 

Equity Compensation Plan Information

Part II, Item 5

 

 

Selected Financial Data

Part II, Item 6

 

 

Rate Shock Analysis of Net Interest Income

Part II, Item 7a

 

 

 

 

 

(a)3.

Exhibits:

 

17


Table of Contents
 
No.

 

Description

 

 


 
3.1

 

Articles of Incorporation, as amended, of Bay Banks of Virginia, Inc. (filed herewith).

 
 

 

 

 
3.2

 

Bylaws, as amended, of Bay Banks of Virginia, Inc. (filed herewith).

 
 

 

 

 
10.1

 

1994 Incentive Stock Option Plan (Incorporated by reference to the previously filed Form S-4EF, Commission File number 333-22579 dated February 28, 1997).

 
 

 

 

 
10.2

 

1998 Non-Employee Directors Stock Option Plan (incorporated by reference to the previously filed Annual Report on Form 10-K for the year ended December 31, 1999).

 
 

 

 

 
11.0

 

Statement re: Computation of per share earnings.  (Incorporated herein by reference to Note 1 of the 2002 Annual Report to Shareholders).

 
 

 

 

 
13.0

 

Portions of the 2002 Annual Report to Shareholders for the year ended December 31, 2002 (filed herewith).

 
 

 

 

 
21.0

 

Subsidiaries of the Company (shown herein).

 
 

 

 

 
23.1

 

Consent of Yount, Hyde & Barbour, P.C. (filed herewith)

 
 

 

 

 
23.2

 

Consent of Eggleston Smith, P.C. (filed herewith).

 
 

 

 

 
99.1

 

Independent Accountant’s Report by Eggleston Smith, P.C. relating to Years ended December 31, 2001 and 2000. (filed herewith)

 

b)  Reports on Form 8-K:

          One report on form 8-K was filed with the Securities and Exchange
Commission on December 4, 2002 announcing the fourth quarterly dividend.

SIGNATURES

In accordance with the requirements of Section 13 (or 15d) of the Exchange Act, of 1934, the Registrant has duly caused this report to be signed on its behalf by the undersigned, thereunto duly authorized on the 27th day of March 2003.

 

BAY BANKS OF VIRGINIA, INC.

 

 

 

 

 

/s/ AUSTIN L. ROBERTS, III

 

 


 

 

Austin L. Roberts, III,

 

 

President and Chief Executive Officer

 

In accordance with the requirements of the Exchange Act, this report has been signed below by the following persons on behalf of the registrant, in the capacities indicated on the 27th day of March 2003.

 

/s/ AMMON G. DUNTON, J R.

 

 


 

 

Ammon G. Dunton, Jr.
Chairman, Board of Directors

 

 

 

 

 

/s/ AUSTIN L. ROBERTS, III

 

 


 

 

Austin L. Roberts, III
President and CEO

 

 

 

 

 

/s/ WESTON F. CONLEY, JR.

 

 


 

 

Weston F. Conley, Jr.
Director

 

 

 

 

 

/s/ WILLIAM A. CREAGER

 

 


 

 

William A. Creager
Director

 

18


Table of Contents

 

/s/ THOMAS A. GOSSE

 

 


 

 

Thomas A. Gosse
Director

 

 

 

 

 

/s/ RICHARD C. ABBOTT

 

 


 

 

Richard C. Abbott
Treasurer and Principal Accounting Officer

 

19


Table of Contents

SIGNATURES

Pursuant to the requirements of Section 13 or 15(d) of the Securities Exchange Act of 1934, the registrant has duly caused this report to be signed on its behalf by the undersigned, thereunto duly authorized.

BAY BANKS OF VIRGINIA, INC.

 

 

 

 

 

By:

/s/ AUSTIN L. ROBERTS, III

 

Date:

March 28, 2003

 

 


 

 

 

Austin L. Roberts, III

 

 

 

President and Chief Executive Officer

 

 

Pursuant to the requirements of the Securities Exchange Act of 1934, this report has been signed below by the following persons on behalf of the registrant and in the capacities indicated on March 28, 2003.

Signature

 

Title


 


 

 

 

/s/ WILLIAM A. CREAGER

 

Director


 

 

William A. Creager

 

 

 

 

 

/s/ WESTON F. CONLEY, JR.

 

Director


 

 

Weston F. Conley, Jr.

 

 

 

 

 

/s/ AMMON G. DUNTON, JR.

 

Chairman of the Board of Directors


 

 

Ammon G. Dunton, Jr.

 

 

 

 

 

/s/ THOMAS A. GOSSE

 

Director


 

 

Thomas A. Gosse

 

 

 

 

 

/s/ AUSTIN L. ROBERTS, III

 

President and Chief Executive officer


 

and Directorv

Austin L. Roberts, III

 

 

 

 

 

/s/ A. WAYNE SAUNDERS

 

Director


 

 

A. Wayne Saunders

 

 

 

 

 

/s/ RICHARD C. ABBOTT

 

Chief Financial Officer and


 

Principal Accounting Officer

Richard C. Abbott

 

 


Table of Contents

CERTIFICATION PURSUANT TO 18 U.S.C. SECTION 1350 AS ADOPTED PURSUANT TO SECTION 906 OF THE SARBANES-OXLEY ACT OF 2002

In connection with the Annual Report on Form 10-K for the year ended December 31, 2002 of Bay Banks of Virginia, Inc., (the “Company”), as filed with the Securities and Exchange Commission on the date hereof (the “Report”), the undersigned Chief Executive Officer and Chief Financial Officer of the Company hereby certify, pursuant to 18 U.S.C. Section1350, as adopted pursuant to Section906 of the Sarbanes-Oxley Act of 2002 that based on their knowledge and belief: (1) the Report fully complies with the requirements of Section 13(a) or 15(d) of the Securities Exchange Act of 1934, and (2) the information contained in the Report fairly presents, in all material respects, the financial condition and results of operations of the Company as of and for the periods covered in the Report.

/s/ AUSTIN L. ROBERTS, III

 


 

Austin L. Roberts, III, Chief Executive Officer

 

 

/s/ RICHARD C. ABBOTT

 


 

Richard C. Abbott, Chief Financial Officer

 

March 28, 2003

CERTIFICATIONS

I, Austin L. Roberts, III, certify that:

1. I have reviewed this Annual Report on Form 10-K of Bay Banks of Virginia;

2. Based on my knowledge, this annual report does not contain any untrue statement of a material fact or omit to state a material fact necessary to make the statements made, in light of the circumstances under which such statements were made, not misleading with respect to the period covered by this annual report;

3. Based on my knowledge, the financial statements, and other financial information included in this annual report, fairly present in all material respects the financial condition, results of operations and cash flows of the registrant as of, and for, the periods presented in this annual report;

4. The registrant’s other certifying officers and I are responsible for establishing and maintaining disclosure controls and procedures (as defined in Exchange Act Rules 13a-14 and 15d-14) for the registrant and we have:

          (a) designed such disclosure controls and procedures to ensure that material information relating to the registrant, including its consolidated subsidiaries, is made known to us by others within those entities, particularly during the period in which this annual report is being prepared;

          (b) evaluated the effectiveness of the registrant’s disclosure controls and procedures as of a date within 90 days prior to the filing date of this annual report (the “Evaluation Date”); and

          (c) presented in this annual report our conclusions about the effectiveness of the disclosure controls and procedures based on our evaluation as of the Evaluation Date;

5. The registrant’s other certifying officers and I have disclosed, based on our most recent evaluation, to the registrant’s auditors and the audit committee of registrant’s board of directors (or persons performing the equivalent function):


Table of Contents

          (a) all significant deficiencies in the design or operation of internal controls which could adversely affect the registrant’s ability to record, process, summarize and report financial data and have identified for the registrant’s auditors any material weaknesses in internal controls; and

          (b) any fraud, whether or not material, that involves management or other employees who have a significant role in the registrant’s internal controls; and

6. The registrant’s other certifying officers and I have indicated in this annual report whether or not there were significant changes in internal controls or in other factors that could significantly affect internal controls subsequent to the date of our most recent evaluation, including any corrective actions with regard to significant deficiencies and material weaknesses.

Date: March 28, 2003

 

/s/ AUSTIN L. ROBERTS, III

 


 

Austin L. Roberts, III

 

President and Chief Executive Officer


Table of Contents

CERTIFICATIONS

I, Richard C. Abbott, certify that:

1. I have reviewed this Annual Report on Form 10-K of Bay Banks of Virginia;

2. Based on my knowledge, this annual report does not contain any untrue statement of a material fact or omit to state a material fact necessary to make the statements made, in light of the circumstances under which such statements were made, not misleading with respect to the period covered by this annual report;

3. Based on my knowledge, the financial statements, and other financial information included in this annual report, fairly present in all material respects the financial condition, results of operations and cash flows of the registrant as of, and for, the periods presented in this annual report;

4. The registrant’s other certifying officers and I are responsible for establishing and maintaining disclosure controls and procedures (as defined in Exchange Act Rules 13a-14 and 15d-14) for the registrant and we have:

          (a) designed such disclosure controls and procedures to ensure that material information relating to the registrant, including its consolidated subsidiaries, is made known to us by others within those entities, particularly during the period in which this annual report is being prepared;

          (b) evaluated the effectiveness of the registrant’s disclosure controls and procedures as of a date within 90 days prior to the filing date of this annual report (the “Evaluation Date”); and

          (c) presented in this annual report our conclusions about the effectiveness of the disclosure controls and procedures based on our evaluation as of the Evaluation Date;

5. The registrant’s other certifying officers and I have disclosed, based on our most recent evaluation, to the registrant’s auditors and the audit committee of registrant’s board of directors (or persons performing the equivalent function):

          (a) all significant deficiencies in the design or operation of internal controls which could adversely affect the registrant’s ability to record, process, summarize and report financial data and have identified for the registrant’s auditors any material weaknesses in internal controls; and

          (b) any fraud, whether or not material, that involves management or other employees who have a significant role in the registrant’s internal controls; and

          6. The registrant’s other certifying officers and I have indicated in this annual report whether or not there were significant changes in internal controls or in other factors that could significantly affect internal controls subsequent to the date of our most recent evaluation, including any corrective actions with regard to significant deficiencies and material weaknesses.

Date: March 28, 2003

 

/s/RICHARD C. ABBOTT

 


 

Richard C. Abbott

 

Chief Financial Officer and Principal Accounting Officer